Annual Requirements Contract for Stormwater CCTV Services

The City of Arlington, Texas, in conjunction with Tarrant County, is soliciting responses for an Annual Requirements Contract for Closed Circuit Television (CCTV) and Inspection Services of the city's stormwater infrastructure (RFP 26-0157), with proposals due March 19, 2026. The procurement seeks to establish a multi-year contract to inspect and evaluate stormwater infrastructure within the Johnson Creek watershed, encompassing approximately 832,000 linear feet of storm drain systems. Phase 1 focuses on inspecting an estimated 50,000 linear feet of storm drain of various sizes and materials, primarily reinforced concrete circular pipe and reinforced concrete box structures. All CCTV inspections must comply with NASSCO Pipeline Assessment Certification Program (PACP) Protocols version 8 standards and be performed by NASSCO PACP-trained and certified technicians using high-resolution cameras with adjustable lighting, pan-and-tilt functionality, and laser profiling or sonar capabilities. Deliverables include development of inspection schedules, field observations to verify mapped assets, population of inspection data into the city's GIS database and ITPipes software, and integration with ArcGIS using feature IDs as keys. Contractors must also comply with all safety requirements, including confined space entry protocols, and may submit optional pricing for cleaning services, structure scanning using NASSCO MACP standards, and supplemental data processing services including artificial intelligence processing and maintenance prioritization recommendations. Proposals are evaluated on a 100-point weighted matrix consisting of price per linear foot for CCTV inspections and associated fees (35 points), experience and qualifications including staff resumes, certifications, dedicated availability, company experience, and references requiring submission of at least three recent customer references (30 points), and the operational plan addressing CCTV inspection and quality assurance procedures (35 points). The city reserves the right to conduct oral presentations, interviews, demonstrations, or product testing at the proposer's expense and will award to the highest-scoring respondent following negotiations.

The solicitation documents do not identify specific set-aside designations for disadvantaged enterprises, though the city reserves the right to consider compliance with policies regarding historically underutilized businesses and nonprofit organizations during evaluation. No incumbent vendor or current contractor is identified in the procurement materials. The contract requires integration with the city's existing GIS database and ArcGIS infrastructure, as well as compatibility with ITPipes software, necessitating contractor familiarity with these systems. The initial contract term is one year from the award date, with options to renew for up to two additional one-year periods upon mutual written consent, and includes a 90-day probationary period subject to performance review. Pricing must be submitted as firm, fixed unit prices organized by pipe diameter categories (under 24 inches, 24 to 42 inches, and above 42 inches), with flat fees for mobilization and demobilization, all quoted as FOB Destination, Freight Prepaid and Allowed. The specific budget or award value is not stated in the available solicitation documents; however, pricing submitted by contractors will be made publicly available following review of all submittals. All responses must be submitted electronically through the city's Bonfire platform at https://arlingtontx.bonfirehub.com/projects, with paper submissions permitted only if sealed and properly labeled, and late proposals will not be accepted.