Annual Reqirements Contract for Fill Materials for the Public Works Department

The City of Arlington, Texas is soliciting an annual requirements contract for fill materials to support the Public Works Department, with responses due by April 30, 2026. The procurement encompasses seven categories of fill materials: brick sand, screened topsoil (3/8"), 3/8" pea gravel, 18"-24" gabion rock for stormwater maintenance, processed cushion sand (3/8" screened), select fill with specified plasticity index requirements, and crushed concrete recycled aggregate. Materials must be delivered to two service centers—the South Service Center at 1100 SW Green Oaks Boulevard and the North Service Center at 801 W Main Street—with deliveries scheduled between 8:00 a.m. and 5:00 p.m., Monday through Friday. All delivery fees and freight costs must be incorporated into unit prices, quoted on an FOB Destination basis with firm pricing in United States dollars. The initial contract term is one year from the award date with options to renew for up to two additional one-year periods by mutual written consent, contingent upon satisfactory performance during a 90-day probationary period. Bidders must submit responses electronically through the City's Bonfire Portal at https://arlingtontx.bonfirehub.com/projects prior to the specified close date, and late submissions will be rejected without exception. Qualified vendors must provide at least three professional references demonstrating experience supplying similar fill materials and services, maintain all required licenses and certifications, comply with federal, state, and local laws, and certify they do not employ unauthorized workers. The City reserves the right to split awards among multiple vendors, reject any or all bids, or cancel the solicitation based on the lowest responsive and responsible bidder offering the best value.

The solicitation documentation does not specify set-asides for disadvantaged enterprises, women-owned businesses, minority-owned businesses, or other designated categories, nor does it identify any incumbent vendors or current contractors. Vendors must complete mandatory forms including an Authorized Signature and Contact Details form, a Conflict of Interest Questionnaire as required by Chapter 176 of the Texas Local Government Code, and a Reference Sheet. All solicitation documents and amendments are distributed exclusively through Euna Procurement, and the City assumes no responsibility for incomplete specifications received through alternative channels. The contract is subject to City Council budget approval at the close of each fiscal year ending September 30, and will terminate if funding is not approved during the contract term. The solicitation does not disclose estimated quantities, anticipated award values, or budget ranges for the contract; quantities listed are estimates only and do not guarantee purchase volumes, with the City paying only for goods actually ordered and received. Successful bidders must register for direct deposit payments and submit invoices electronically within 30 days of delivery for net 30-day payment processing, with annual unit price adjustments limited to documented Consumer Price Index (CPI-U) changes during contract renewal periods.