Annual Pothole Repair with Hot Mix Asphalt

Alachua County, Florida is soliciting bids through Invitation to Bid 27-122-LC for annual pothole repair with hot mix asphalt, with written questions due November 15, 2026 and responses due November 25, 2026 at 2:00 p.m. EST. The solicitation sets a 15% Small Business Enterprise (SBE) participation goal and offers bid price preferences of 5% for certified SBE vendors, or 3% for vendors using certified SBEs for at least 15% of contract value. A separate 5% bid price preference applies to businesses headquartered in Alachua County for at least twelve months before the ITB release.

The scope covers cleaning and filling potholes with hot mix asphalt, including furnishing, hauling, and placing materials; removing debris and loose material; and supplying all labor, equipment, and tools. Pricing is submitted on a unit-cost basis across 13 line items, including traffic control and full depth patch and fill and level repair methods. Work is performed as needed, and the County reserves the right to award multiple vendors, assigning work based on the primary vendor's availability and workload capacity. Bids require a bid bond equal to 5% of the bid amount. Required insurance includes Commercial General Liability of $1 million per occurrence, Automobile Liability of $1 million combined single limit, and statutory Workers' Compensation, with the County named as additional insured.

The contract runs October 1, 2026 through September 30, 2027, with the County holding two one-year renewal options under the same terms. Contractors wishing to decline renewal must provide written notice 90 days before October 1. Annual price increases are capped at 3% based on economic indicators and industry trends, with requests due 120 days before renewal. No fuel price adjustments or composite pay factors apply. The County anticipates award within 120 days of bid opening. Responses must be submitted electronically through the County's portal at https://secure.procurenow.com/portal/alachuacounty. The solicitation lists Graceville City alongside Alachua County as a jurisdiction.