Annual Mowing Services – FY26-27

The Town of Prescott Valley in Yavapai County, Arizona is soliciting competitive bids for Annual Mowing Services for Fiscal Year 2026-27 through the Bonfire portal. The procurement encompasses mowing services on an as-needed basis across six designated areas totaling approximately 268.31 acres, including Highway 69 frontage areas (47.30 acres with an estimated 10 mowings annually), Lakeshore Drive Beltway (21.28 acres, 4 mowings annually), Highway 69 to Highway 169 corridors (110 acres, 6 mowings annually), Viewpoint Drive Beltway (29.69 acres, 4 mowings annually), various Town-owned lots (58.42 acres, 4 mowings annually), and Sunset Ridge Drainage (1.62 acres, 2-3 mowings annually). The contract period runs from July 1, 2026, through June 30, 2027, with renewal options available for up to four additional 12-month periods, subject to cost increases not exceeding 2 percent annually and appropriate justification. Qualified contractors must submit unit pricing for each mowing area with payment based on actual acres mowed, secure both an Arizona Department of Transportation no-charge permit and a Town Right-of-Way permit, and comply with work hour restrictions of 7:00 a.m. to 5:00 p.m., Monday through Friday, excluding holidays. Required insurance includes Workers' Compensation coverage with a minimum of $1,000,000 per accident, General Liability insurance of $1,000,000 per occurrence with $2,000,000 aggregate, and Commercial Automobile Liability insurance of $1,000,000 per occurrence. Electronic bids must be submitted through the Bonfire portal by May 4, 2026, at 3:30 p.m. MST, with a non-mandatory pre-bid conference scheduled for April 15, 2026, at 2:00 p.m. MST at the Prescott Valley Civic Center, and a clarification question period extending from April 5, 2026, at 6:30 a.m. MST through April 27, 2026, at 5:00 p.m. MST.

The procurement documents do not specify any set-aside designations, restrictions on organization types, or preferences for disadvantaged enterprises, indicating this is an open competitive procurement available to all qualified bidders. No incumbent vendors or current contractors are identified in the available documentation. Bidders must submit a bid proposal in PDF format, proof of a surety bond or cashier's check equal to 10 percent of the bid amount, a total bid price as numerical data, and a completed response template in Excel format through the Bonfire portal, with file uploads limited to 1000 MB and text responses capped at 2,000 characters. The contractor is responsible for all work site safety, traffic control, debris removal, and protection of existing utilities and property. While specific award values or budget ranges are not disclosed in the solicitation documents, the Town reserves the right to accept or reject any and all bids, and the total contract value will depend on the unit prices submitted and the actual acreage mowed throughout the fiscal year based on seasonal needs.