2-Annual Mowing Services FY26-27 - Proposal Packet (FINAL).pdf

7501 E. Skoog Blvd.

Prescott Valley, AZ 86314

Public Works Department

Phone: (928) 759-3070

Fax: (928) 759-5514

BID PACKET

Annual Mowing Services – FY26-27

CONTRACT DOCUMENTS

SPECIFICATIONS

Town of Prescott Valley

Public Works Department

7501 Skoog Blvd.

Bid Date: May 4, 2026 at 3:30 PM MST

TOWN OF PRESCOTT VALLEY

Table of Contents Page 2 of 34 Annual Mowing Services FY 26/27

TABLE OF CONTENTS

Section # Section Name

1. ....................... COVER

2. ....................... TABLE OF CONTENTS

3. ....................... NOTICE OF INVITATION TO BID (ADVERTISEMENT)

4. ....................... PROJECT INFORMATION

5. ....................... BID PROPOSAL INCLUDING BID SCHEDULE(S)

6. ....................... AFFIDAVIT OF NON-COLLUSION

7. ....................... SURETY BOND (A.K.A. BID BOND)

8. ....................... STATEMENT OF INDEPENDENCE

9. ....................... BOYCOTT OF ISRAEL & FORCED LABOR OF ETHNIC UYGHURS BAN

10. ..................... MOWING AREA EXHIBITS LIST

11. ..................... MAP EXHIBITS

Appendices Document Title

A. ....................... CONTRACT

B. ....................... PERFORMANCE BOND

C........................ PAYMENT BOND

D........................ CONTRACTOR’S AFFIDAVIT REGARDING SETTLEMENT OF CLAIMS

Advertisement Page 3 of 34 Annual Mowing Services FY26/27

NOTICE OF

INVITATION TO BID

The Town of Prescott Valley is seeking bids for Mowing Services. This work consists primarily of providing mowing services for the Town of Prescott Valley on an ‘as needed’ basis for Fiscal

Year 26/27.

Contract documents, plans, specifications, and other information about this bid are listed at https://www.prescottvalley-az.gov/explore/bid_opportunities/index.php utilizing the Bonfire

Procurement Portal. Information on how to acquire contract documents, plans, and specifications may also be obtained by calling Prescott Valley Public Works Department at (928) 759-3070.

A non-mandatory pre-bid conference will be held at 2:00 p.m. Arizona MST on Tuesday, April

15, 2026, at the Prescott Valley Civic Center – Conference Room 330 - 7501 E. Skoog Blvd., Prescott Valley, AZ.

Electronic bid submissions will be accepted through the Bonfire system until 3:30 PM Arizona

MST on Monday, May 4, 2026. Vendors will be required to initially register with the Town of

Prescott Valley’s Bonfire portal before submitting a proposal. Please note that submissions will only be accepted electronically, not in person. Bids will not be accepted after the deadline.

Each bid shall be accompanied by a certified check, cashier’s check or surety bond for ten percent of the amount of the bid included in the bid proposal as a guarantee.

• If utilizing a Certified/Cashier’s Check – Please upload a copy of the check alongside your proposal. Vendors will also be required to deliver the original check to the Town, either by mail or drop off, before closing of the solicitation.

• If utilizing a Surety Bond – Please upload a copy of the bond alongside your proposal.

Upon receipt of an Intent to Award notification, the selected vendor will be requested to provide the original surety bond to the Town, either by mail or drop off.

The Town of Prescott Valley reserves the right to accept or reject any and all bid proposals, or any part thereof, to withhold the award, and waive any informality deemed in the best interest of the Town.

s/Fatima Fernandez

Town Clerk

Sunday, April 5, 2026

Sunday, April 12, 2026 https://www.prescottvalley-az.gov/explore/bid_opportunities/index.php

Project Information Page 4 of 34

PROJECT INFORMATION

1. Project Name Annual Mowing Services – FY26/27

2. Scope of Work:

This work consists primarily of furnishing all necessary materials, labor, equipment and incidentals required to maintain the listed areas in an acceptable manner per the specifications of this bid document throughout the growing season on an ‘as needed’ basis as requested by the Town of Prescott Valley. All hand weeding is incidental to mowing acreage for all above ground obstructions that cannot be mowed by machine also to include cleaning of all sidewalks and multi-use paths adjacent to mowing areas as needed.

Initial sites to be included are as follows:

A. The Frontage Road area on the north side of State Highway 69, from a point 1100 feet East of Truwood, to the Intersection of Glassford Hill Road. To include north side of State Hwy 69 from Great Western Dr to west of Home Depot Driveway. The Frontage Road area on the south side of State Highway 69, from the east edge of the Eastridge Commercial development to the Southwest Crossroads Commercial Development entrance. (See Exhibit A) This portion must be mowed concurrently.

B. Lakeshore Drive Beltway from Navajo Drive to Badger Road. (See Exhibit B)

C. Hwy 69 to Hwy 169- both sides of Hwy 69 from 1100 feet east of Truwood to Hwy 169

D. Viewpoint Drive Beltway between Long Look Drive and Manley Drive. (See Exhibit D)

E. Various Town owned lots within the limits of the Town of Prescott Valley totaling

68.76 acres. (See Exhibit E)

F. Sunset RDG Drainage- From north of Courage Butte Tr to S/W drainage outfall.

Additional areas can be added throughout the term of the contract based on the unit price bid upon agreement of the Town and the contractor. Pre-bid inspections of all areas can be arranged through the project manager.

This bid, and resulting contract when executed, shall run from July 1, 2026, through June 30, 2027. The Town requests the ability, upon agreement of both the contractor and the Town, to renew the contract for up to four (4) additional 12-month

Project Information Page 5 of 34 periods. Cost increases cannot exceed 2% per year and must be satisfactorily justified at the time of renewal.

3. Submittal of Bid Proposal The bid proposal is considered to be this ENTIRE CONTRACT DOCUMENT, completed in full. The Bidder is to retain copies for his/her own records.

BIDS shall be submitted electronically as noted in the NOTICE OF INVITATION TO BID (or as modified by addendum) and must be received before the time and date specified in the NOTICE OF INVITATION TO BID (or as modified by addendum).

Shortly after the deadline, bids will be opened and read aloud. Bids received after the deadline will be returned unopened to the Bidder. The Town of Prescott Valley reserves the right to accept or reject any and all bids, or any part thereof, and waive any informality deemed in the best interest of the Town.

Bids will be evaluated and awarded based on the total base bid (i.e. all bid schedules), plus or minus any alternate bid schedules, (if any), selected by the Town Council. The successful bidder will be determined by the Town Council at the regularly scheduled Town Council meeting.

4. Question & Answer Process Bidders may utilize the internal chat feature of Bonfire to ask any questions about the Services. Please note that these chats are considered public and will be housed on the Project listing. Questions will not be accepted via phone or email.

In-person questions may only be asked during the Pre-Bid Meeting. In-person questions asked during the Pre-Bid meeting will be compiled and posted to the Project as an Addendum. Any such attempt to directly ask questions of Town staff through phone, email, or in-person outside of the Pre-Bid Meeting may result in the rejection of the proposal.

Any and all questions regarding the bid must be submitted virtually through the Q&A feature of the Town of Prescott Valley’s eProcurement portal (Bonfire). All questions must be submitted no later than the date and time indicated on the Town of Prescott Valley’s eProcurement portal (Bonfire). Any violations of these guidelines by a Proposer may constitute grounds for immediate disqualification from this procurement.

5. Solicitation Contact Restrictions The Town is conducting a competitive solicitation process for this bid, free from improper influence or lobbying. Contact with members of Town staff, Town Council, Town Mayor, or anyone connected to the solicitation regarding this opportunity is strictly prohibited until the conclusion of the associated evaluation period and contract award. Contact includes direct or indirect contact by the

Project Information Page 6 of 34

Proposer, its employees, attorneys, lobbyists, etc. in an attempt to influence the solicitation process.

6. Bid Schedule Quantities The quantities listed on the bid schedules are approximate. Actual quantities will be field-verified for payment. Item quantities may be increased, decreased or deleted at the discretion of the Town. Items of work not specifically set forth in the bid schedule are considered to be incidental to the work and no additional compensation will be made. The unit prices shall be considered as full compensation. Therefore, they must include all state and local taxes required.

7. Specifications and Details

• The contractor will be expected at all times to conform with the Manual of Uniform Traffic Control Part 6 in protection of the safety of the worksite and also the public.

• Advanced warning signs will be placed when working within 20 feet of the roadway and all employees will be provided with OSHA required personnel protective equipment as well as high visibility clothing while on the work site.

• Any equipment used in this area must also be equipped with high standard lighting and four-way flashers visible for a minimum distance of 500 feet.

Equipment shall be equipped with a working back-up alarm that is audible and distinctly distinguishable from other noise at the work site. A “Slow Moving” equipment symbol must be displayed in good repair mounted in the center of the rear of the vehicle.

• All equipment must conform to current Federal, State, and Occupational Health and Safety act laws, rules and regulations.

• Large capacity fire suppression equipment shall be readily available to the operator at all times while work is underway.

• Operator shall have emergency communications available on the worksite.

Operator or onsite supervisor shall be capable of clear communications and must be literate and fluent in the English language.

• All contractors shall ensure that all equipment is safe and in good repair, appearance and in sanitary condition at all times. Equipment used in the Right-of-Way shall be clearly marked with the company name and logo.

• Work shall be suspended if weather or road conditions are such that work operations cannot be carried out in a safe and effective manner, or will pose a hazard.

• Contractor shall provide the Town with an invoice upon satisfactory acceptance of mowing service which includes contract name and a summary on completion of work listing, date, time, site, and operator for work performed.

• Measurement for payment will be for actual acres mowed, with all incidentals included. The bid price includes all traffic control, mowing, string cutting, hand work and necessary clean up to the satisfaction of the Town’s designated inspector.

Project Information Page 7 of 34

• Work will be scheduled and authorized by the Town’s Public Works Operations Manager or his designee. Unauthorized work will not be accepted.

• Work on the Highway 69 Frontage area will be required to be in a presentable manner in advance of ALL holiday weekends.

8. Project Team Definitions and Responsibilities:

Project Manager: Duties & Responsibilities

7501 E. Skoog Blvd.

Prescott Valley, AZ 86314 Greg Bryan

* Process Pay Requests

* Authorize work performance

9. Cooperation Between Contractors

This project is to be coordinated with any and all simultaneous and adjacent construction projects. The Contractor of this project shall initiate and establish a line of formal communication with all contractors who are doing simultaneous and adjacent construction projects.

10. Permits Contractor will be required to secure an Arizona Department of Transportation ‘no charge’ permit on an annual basis for work performed in their Right-of-Way. A Town of Prescott Valley Right-of-Way permit will be required for all work within the Town of Prescott Valley.

11. Business Registration All Contractors may be required to register their business with the Town of Prescott Valley as determined by the Town Clerk.

12. Construction Schedule Ongoing as authorized by Contract Administrator.

13. Hours of Work Work hours shall be between 7:00 AM and 5:00 PM, Monday through Friday, excluding holidays. Any request for changing the work hours shall be submitted for review to the Project Manager. Inspections are to be scheduled during regular working hours, unless otherwise approved by the Project Manager.

14. Work Site Safety The Contractor is specifically responsible for, and by submission of his/her proposal and/or execution of a contract for this project accepts full and complete responsibility for, work site safety for this project. It is recognized that neither the Owner or their representatives have control of, or responsibility for, work site safety. Special

Project Information Page 8 of 34 attention shall be focused on rock and/or debris removal prior to each mow to prevent throwing rocks and/or debris onto private property or the adjacent roadway.

15. Property to Be Used The Contractor shall restrict his/her operations and equipment to rights-of-way and/or easements to be graded as part of his/her work and to other staging areas obtained by the Contractor or designated by the Owner. Disturbance and damages to areas within right-of-ways shall be restored to pre-damage conditions or better.

Damage to any area shall be restored to pre-damage condition or better, at the Contractor's expense. Any staging areas outside of the Town ROW will require a letter from the property owner granting permission for the use of said property for staging materials and/or equipment. The letter must be submitted to the Town prior to any staging on said property.

16. Local Business Access The contractor shall maintain 24-hour access to all businesses and properties during the maintenance period. Additional "BUSINESS ACCESS" signs may be required as directed by the owner.

17. Residential Access The contractor shall coordinate with and provide access to all residences during the maintenance period.

18. Traffic Control A traffic control plan is required to be submitted and approved prior to commencement of each area of work. Key elements of this plan are as follows:

* The Contractor shall maintain convenient traffic access to the adjacent and nearby businesses and residences for the duration of the project.

* Dust control shall be monitored and regulated.

* The Contractor shall provide the traffic control signs, markings and devices in accordance with the Manual of Uniform Traffic Control Devices.

19. Protection of Existing Utilities and Property and Project Site Contractor shall be held responsible for any damage to existing utilities and property, both public and private, due to Contractor’s work. Contractors shall also maintain and prevent damage to the existing flag bases along the Hwy. 69 corridor.

Contractor shall repair or replace any such damaged utilities and property according to the requirements of the Project Manager at no additional cost to the Town. The Contractor shall be responsible for maintaining and protecting the work area and shall adequately protect the public, in and around the work area. Contractors shall conduct the work to ensure the least possible inconvenience to the general public and adequate protection of persons and property in the work vicinity. If a hazardous condition is observed and the Town notifies the Contractor either directly or by telephone, the Contractor shall correct the situation immediately.

Project Information Page 9 of 34

COOPERATIVE USE OF CONTRACT: This contract may be extended for use by other municipalities, school districts and government agencies in the State of Arizona with the approval of the contracted vendor. Any such usage by other entities must be in accordance with the statutes, codes, ordinances, charter and/or procurement rules and regulations of the respective government agency.

The Town of Prescott Valley reserves the right to rescind this contract upon ninety

(90) calendar day’s written notice, addressed to the Agent of the successful Bidder/Vendor as listed herein.

The bid amount includes all cost, including transport, mowing, cleaning, and all taxes including sales taxes) required to provide this service.

The term of this Contract shall be one year beginning July 1, 2026 following approval by the Town Manager.

The Town of Prescott Valley may extend this Contract up to four (4) additional, one

(1) year periods, upon the recommendation of the Contract Administrator and Public Works Director and with the concurrence of the Contractor.

The contractor shall be notified in writing by the Public Works Department of the Town of Prescott Valley's intention to extend the contract period at least thirty (30) calendar days prior to the expiration of the original contract period. Price adjustments will only be reviewed during contract renewal.

Bid Proposal Page 10 of 34

BID

PROPOSAL

Date:

Prescott Valley, Arizona

Gentlemen:

In compliance with your call for bids and all conditions of the Contract Documents, the undersigned, __________________________________, a corporation organized under the laws of the State of _____________________, a partnership consisting of ______________________, or an individual trading as _________________________________, hereby propose(s) and agree(s) to furnish any and all plant, materials, labor, construction equipment services, and transportation required for performing all work for the ANNUAL MOWING SERVICES

FY26/27 and to construct the same in a good, workmanlike, substantial manner and to the satisfaction of the Town, through its Engineers and under the direction and supervision of its

Engineers (or their properly authorized Agents), and strictly pursuant to and in conformity with the Specifications and Plans prepared by the Engineers for the Town or their properly authorized

Agents, at the following unit price rates:

Bid Proposal Page 11 of 34 Annual Mowing Services FY26/27

BID SCHEDULE

Please fill out the BidTable within the Bonfire platform.

Bid quantities shown are in acres Bidder’s Initials:

Item

No.

Description

Est.

Quantity Unit

Unit

Bid

Price

Single

Maintenance Cost

1 Base Bid A

Highway 69 Frontage Area

Estimated 10 times annually

47.30 Acre

Base Bid A Total

2 Base Bid B

Lakeshore Beltway Drainage

Estimated 4 times annually

21.28 Acre

Base Bid B Total

3 Base Bid C

Hwy 69 to Hwy 169 – Both Sides

Estimated 6 times annually 110 Acre

Base Bid C Total

4 Base Bid D

Viewpoint Drive Beltway

Estimated 4 times annually

29.69 Acre

Base Bid D Total

5 Base Bid E

Various Town Owned Lots

Estimated 4 times annually

58.42 Acre

Base Bid E Total

6 Base Bid F

Sunset Ridge Drainage

Estimated 2-3 times annually.

1.62 Acre

Base Bid F Total

TOTAL BID SCHEDULE

SAMPLE

Bid Proposal Page 12 of 34 Annual Mowing Services FY26/27

Total Bid = $ . (use numbers)

& DOLLARS (use words)

The lowest responsible bidder is to be determined per Prescott Valley Town Code. The Town reserves the right to reject any and/or all bids, or to waive any informality in any bid deemed to be for the Town’s best interests. The services will be awarded based on the total amount bid for the bid schedule(s).

The undersigned hereby declares that he/she has visited the site and has carefully examined the

Contract Documents relating to the work covered by the above bid or bids.

Each bid shall be accompanied by a certified check, cashier’s check or surety bond for ten percent of the amount of the bid included in the bid proposal as a guarantee.

• If utilizing a Certified/Cashier’s Check – Please upload a copy of the check alongside your proposal. Vendors will also be required to deliver the original check to the Town, either by mail or drop off, before closing of the solicitation.

• If utilizing a Surety Bond – Please upload a copy of the bond alongside your proposal.

Upon receipt of an Intent to Award notification, the selected vendor will be requested to provide the original surety bond to the Town, either by mail or drop off.

Upon receipt of Notice of Award of this bid, the undersigned will execute the formal Contract

Documents.

The undersigned has carefully checked all the above figures and understands that the Owner will not be responsible for any errors or omissions on the part of the undersigned in making up this bid.

Respectfully submitted, ATTEST:

Witness: If bidder is an individual.

CONTRACTOR

(Corporate Seal)

(BIDDER'S FULL ADDRESS)

SAMPLE

Bid Proposal Page 13 of 34

AGENT PROVIDING BID BOND

CONTACT INFORMATION

(NAME)

(ADDRESS)

(PHONE NUMBER)

Affidavit of Non-Collusion Page 14 of 34

AFFIDAVIT OF NON-COLLUSION

STATE OF )

County of )

, being first duly sworn, deposes and says: THAT he/she is of (Title - Officer/Agent/Owner) (INSERT NAME OF COMPANY) who submits herewith to the TOWN OF PRESCOTT VALLEY, a bid proposal called Annual Mowing Services FY26/27.

THAT all statements of fact in such bid proposal are true.

THAT said proposal was not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation;

THAT said bid proposal is genuine and not collusive or a sham;

THAT said bidder has not, directly or indirectly by agreement, communication or conference with anyone, attempted to induce action prejudicial to the interest of the TOWN OF PRESCOTT VALLEY or of any bidder or anyone else interested in the proposed Contract; and further, THAT prior to the public opening and reading of proposal, said bidder:

1. did not directly or indirectly induce or solicit anyone else to submit a false or sham bid proposal;

2. did not directly or indirectly collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham proposal, or that anyone should refrain from bidding or withdraw his/her proposal;

3. did not, in any manner, directly or indirectly seek, by agreement, communication or conference with anyone, to raise or fix the proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit, or cost element of his proposal price or of that of anyone else;

4. did not directly or indirectly submit his proposed price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except the TOWN OF PRESCOTT VALLEY, or to any person or persons who have a partnership or other financial interests with said bidder in his/her business.

Affidavit of Non-Collusion Page 15 of 34

BY:_____________________________________

Signature of Officer/Agent of Company

STATE OF ARIZONA )

County of )

The foregoing instrument was subscribed and sworn to before me this ________________ day of

___________________________________, 2026.

NOTARY PUBLIC

My Commission Expires: ______________________

Surety Bond Page 16 of 34

SURETY BOND

KNOW ALL MEN BY THESE PRESENTS:

That we, __________________________________, as Principal (hereinafter called the Principal), and the _______________________, a corporation duly organized under the laws of the State of _____________________ and duly licensed and possessing a certificate of authority to transact surety business in the State of Arizona, as Surety (hereinafter called the Surety), are held and firmly bound unto the TOWN OF PRESCOTT VALLEY as Obligee, in the sum of ten percent (10%) of the total amount of the bid of Principal, submitted by him/her to the TOWN OF PRESCOTT VALLEY for the work described below, for the payment of which sum, well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, and administrators, successors, and assigns, jointly and severally, firmly by these presents and in conformance with A.R.S.

WHEREAS, the said Principal is herewith submitting its proposal for Annual Mowing Services

– FY26/27.

NOW, THEREFORE, if the TOWN OF PRESCOTT VALLEY shall accept the bid proposal of the Principal, and the Principal shall enter into a contract with the TOWN OF PRESCOTT VALLEY in accordance with the terms of the Bid Proposal, and give the Bonds and Certificates of Insurance as specified in the Standard Specifications with good and sufficient Surety for the faithful performance of the contract and for the prompt payment of labor and materials furnished in the prosecution of the contract; or in the event of the failure of the Principal to enter into the contract and give the Bonds and Certificates of Insurance, if the Principal pays to the TOWN OF PRESCOTT VALLEY the difference not to exceed the penalty of the bond between the amount specified in the Bid Proposal and such larger amount for which the obligee may in good faith contract with another party to perform the work covered by the Bid Proposal, then this obligation is void. Otherwise, it remains in full force and effect, provided, however, that this bond is executed pursuant to the provisions of Section 34-201, Arizona Revised Statutes, and all liabilities on this bond shall be determined in accordance with the provisions of the section to the extent as if it were copied at length herein.

Signed and sealed this _______________ day of _________________, 2026

Principal: _________________________

Title: _________________________ Witness: _________________________

Surety: _________________________

Title: _________________________ Witness: _________________________

Statement of Independence Page 17 of 34

Statement of Independence & Conflict of Interest

Vendor Disclosure Form

In connection with this proposal, the undersigned certifies the following:

1. Independence from the Town

The bidder, including its employees, officers, agents, and subcontractors, has no current or past financial interest, employment, or other relationship with the Town of Prescott

Valley, or with any of its officials, agents, or employees, that would create—or appear to create—a conflict of interest or confer an unfair competitive advantage in this procurement process.

2. Disclosure of Professional Relationships

The bidder shall provide a list of any current or prior professional relationships, engagements, or affiliations involving the Town of Prescott Valley or its staff that could reasonably be perceived as a conflict of interest. If no such relationships exist, the bidder shall affirmatively state that none are known.

3. Compliance with Ethical Standards

The bidder agrees to comply with all applicable federal, state, and local laws, as well as the Town of Prescott Valley’s procurement policies and ethical standards.

I have no conflict of interest to report

I have the following conflict(s) to report (please list relationships on Page 2)

The undersigned acknowledges that failure to disclose relevant relationships may result in disqualification from the solicitation process or termination of any awarded contract.

Signature of Official: ___________________________________________

Name (typed): ________________________________________________

Title: ________________________________________________________

Company: ____________________________________________________

Date: __________________________________________________________

Statement of Independence Page 18 of 34

Please describe below any relationships, transactions, positions you hold (volunteer or otherwise), or circumstances that you believe could contribute to a conflict of interest. Use additional pages if necessary.

If “I have no conflict of interest to report” box is checked on page 1, please leave blank

Boycott of Israel Disclosure Page 19 of 34

Attachment I - Participation in Boycott of Israel

Solicitation No. PW251026

7501 E Skoog Blvd

Boycott of Israel Disclosure

Please note that if any of the following apply to this Solicitation, Contract, or Contractor, then the Offeror shall select the “Exempt Solicitation, Contract, or Contractor” option below:

● The Solicitation or Contract has an estimated value of less than $100,000;

● Contractor is a sole proprietorship;

● Contractor has fewer than ten (10) employees; and/or

● Contractor is a non-profit organization.

Pursuant to A.R.S. §35-393.01, public entities are prohibited from entering into contracts “unless the contract includes a written certification that the company is not currently engaged in, and agrees for the duration of the contract to not engage in, a boycott of goods or services from Israel.”

Under A.R.S. § 35-393:

1. "Boycott" means engaging in a refusal to deal, terminating business activities or performing other actions that are intended to limit commercial relations with entities doing business in Israel or in territories controlled by Israel, if those actions are taken either:

(a) Based in part on the fact that the entity does business in Israel or in territories controlled by Israel.

(b) In a manner that discriminates on the basis of nationality, national origin or religion and that is not based on a valid business reason.

2. "Company" means an organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, limited liability company or other entity or business association, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate, that engages in for-profit activity and that has ten or more full-time employees.

3. "Public entity" means this State, a political subdivision of this State or an agency, board, commission or department of this State or a political subdivision of this State.

The certification below does not include boycotts prohibited by 50 United States Code Section 4842 or a regulation issued pursuant to that section. See A.R.S. § 35-393.03.

In compliance with A.R.S. §§35-393 et seq., contractor must select one of the following:

☐ The Company executing this Contract does not participate in, and agrees not to participate in during the term of the contract, a boycott of Israel in accordance with A.R.S. § 35-393 et seq. I understand that my entire response will become a public record in accordance with A.A.C. R2-7-C317.

☐ The Company executing this Contract does participate in a boycott of Israel as described in A.R.S. § 35-393 et seq.

☐ Exempt Solicitation, Contract, or Contractor.

Indicate which of the following statements applies to this Contract:

● Solicitation or Contract has an estimated value of less than $100,000;

● Contractor is a sole proprietorship;

● Contractor has fewer than ten (10) employees; and/or

● Contractor is a non-profit organization

Boycott of Israel Disclosure Page 20 of 34

Attachment I - Participation in Boycott of Israel

Company Name Signature of Person Authorized to Sign

Address Printed Name

City State Zip Title

Forced Labor of Ethnic Uyghurs Ban Page 21 of 34

Attachment II – Forced Labor of Ethnic Uyghurs Ban

Prescott Valley, AZ 86314

Forced Labor of Ethnic Uyghurs Ban

Please note that if any of the following apply to the Contractor, then the Offeror shall select the

“Exempt Contractor” option below:

● Contractor is a sole proprietorship;

● Contractor has fewer than ten (10) employees; OR

● Contractor is a non-profit organization.

Pursuant to A.R.S. § 35-394, the State of Arizona prohibits a public entity from entering into or renewing a contract with a company unless the contract includes written certification that the company does not use the forced labor, or any goods or services produced by the forced labor, of ethnic Uyghurs in the People's Republic of China.

Under A.R.S. § 35-394:

1. "Company" means an organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, limited liability company or other entity or business association, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate, that engages in for-profit activity and that has ten or more full-time employees.

2. "Public entity" means this State, a political subdivision of this State or an agency, board, commission or department of this State or a political subdivision of this State.

In compliance with A.R.S. §§ 35-394 et seq., all offerors must select one of the following:

☐ The Company executing this Contract does not use, and agrees not to use during the term of the contract, any of the following:

● Forced labor of ethnic Uyghurs in the People’s Republic of China;

● Any goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China; or

● Any Contractors, Subcontractors, or suppliers that use the forced labor or any goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China.

☐ The Company submitting this Offer does participate in use of Forced Uyghurs Labor as described in

A.R.S. § 35-394.

☐ Exempt Contractor

Indicate which of the following statements applies to the Contractor (may be more than one):

☐ Contractor is a sole proprietorship;

☐ Contractor has fewer than ten (10) employees; and/or

☐ Contractor is a non-profit organization.

Company Name Signature of Person Authorized to Sign

Address Printed Name

City State Zip Title

Maps Page 22 of 34

MOWING AREA EXHIBITS

Link to Online Map for Town Mowing Areas https://topvgis.maps.arcgis.com/apps/instant/basic/index.html?

appid=31d5b2e04e2c4b899a470da3f0346a49

Maps are not inclusive of all Town Lots/Areas

Given for reference on large areas only

• Exhibit A – Hwy 69 – (3 sheets) – Pages 23, 24 & 25

• Exhibit B – Lakeshore Drive Beltway – (1 sheet) – Page 26

• Exhibit C – Highway 69 to Hwy 169 – (1 sheet) – Page 27

• Exhibit D – Viewpoint Drive Beltway – (2 sheets) – Pages 28 &

• Exhibit E – Various Town Lots – (4 sheets) – Pages 30, 31, 32 &

• Exhibit F – Sunset Ridge – (1 sheet) – Page 34 https://topvgis.maps.arcgis.com/apps/instant/basic/index.html?appid=31d5b2e04e2c4b899a470da3f0346a49

Maps Page 23 of 34

MAPS

Exhibit “A”

Hwy 69 – Baker St. (Victorian Estates) to Stoneridge Dr.

Maps Page 24 of 34

Hwy 69 – From Stoneridge Dr. to Lake Valley Rd.

Maps Page 25 of 34

Hwy. 69 – Lake Valley Rd. to 1850’ east of Truwood Dr.

Maps Page 26 of 34

Exhibit “B”

Lakeshore Dr. from Navajo Dr. to Badger Rd.

Maps Page 27 of 34

Exhibit “C”

Hwy 69 to Hwy 169 – 1100 feet east of Truwood to Hwy 169

Maps Page 28 of 34

Exhibit “D”

Viewpoint Drive from Long Look Dr. to Spouse Dr.

Maps Page 29 of 34

Exhibit “D”

Viewpoint Dr. from Spouse Dr. to Manley Dr.

Maps Page 30 of 34

Exhibit “E”

Miscellaneous Town Lots (not inclusive of all lots)

Viewpoint North – Unit 16

Maps Page 31 of 34

Viewpoint Park

Maps Page 32 of 34

Mingus West

Maps Page 33 of 34

Castle Drive

Exhibit “E” Castle

Maps Page 34 of 34

Exhibit “F”

Sunset Ridge

Appendices

APPENDICES

Appendix ‘A’ Page 1 of 11 Contract

CONTRACT

FOR

CONSTRUCTION

THIS AGREEMENT, made and entered into this day of , 2026 , by and between , (hereinafter the “CONTRACTOR”), and the Town of Prescott Valley, a municipal corporation of Arizona (hereinafter the “TOWN”).

The TOWN engages the CONTRACTOR to construct the project known and described as Annual Mowing Services – FY 26-27, (hereinafter the “PROJECT”).

WITNESSETH:

WHEREAS, the CONTRACTOR, for and in consideration of the sum to be paid to the CONTRACTOR by the TOWN, in the manner and at the time hereinafter provided, and of the other covenants and agreements herein contained, and under the penalties expressed in the bonds provided, hereby agrees, for the CONTRACTOR, the CONTRACTOR’s heirs, executors, administrators, successors, and assigned as follows:

ARTICLE 1. SCOPE OF WORK

The CONTRACTOR shall furnish any and all labor, materials (other than those listed as supplied by the TOWN), equipment, transportation, utilities, services and facilities required to perform all work for the construction related to the PROJECT, to completely and totally construct the same and install the material therein for the TOWN, in a good and workmanlike and substantial manner and to the satisfaction of the TOWN through its Engineers and under the direction and supervision of the Engineer, or the Engineer’s properly authorized agents, and strictly pursuant to and in conformity with the Plans and Specifications prepared by the Engineers for the TOWN, and with such modifications of the same and other documents that may be made by the TOWN through the Engineer or the Engineer’s properly authorized agents, as provided herein.

ARTICLE 2. CONTRACT DOCUMENTS

The Call for Bids, Bid Packet, Plans, Specifications, Special Provisions, Addenda (if any), Bid Proposal and Schedule (as accepted by the TOWN), this Contract, and any Performance Bonds, Payment Bonds, Certificates of Insurance, and Change Orders are by this reference the Contract Documents and are made a part of the Contract to the same extent as if set forth herein in full.

Contract is not valid until (a) contract documents are executed, (b) bonds are posted, and

(c) the notice to proceed has actually been delivered to the CONTRACTOR.

ARTICLE 3. TIME OF COMPLETION

The CONTRACTOR covenants and agrees at the CONTRACTOR’s own proper cost and expense, to do all work as aforesaid for the construction of said improvements and to completely construct the same and install the material therein, as called for by the Contract, free and clear of all claims, liens, and charges whatsoever, in the manner and under the conditions specified within the time, or times, stated in the Bid Proposal.

Appendix ‘A’ Page 2 of 11 Contract

ARTICLE 4. PAYMENTS TO CONTRACTOR

For and in consideration of the faithful performance of the work herein embraced as set forth in the Contract Documents, and in accordance with the directions of the TOWN, through its Engineer and to its satisfaction, the TOWN agrees to pay the CONTRACTOR the amount earned, computed from actual quantities of work performed and accepted or materials furnished at the unit bid price in the Bid Proposal and to make such payment in accordance with applicable Arizona Revised Statutes, after final inspection and acceptance of the work.

The TOWN by mutual agreement may make progress payments on contracts of less than ninety days and shall make monthly progress payments on all other contracts as provided for in this paragraph. Payment to the CONTRACTOR on the basis of a duly certified and approved estimate of the work performed during the preceding calendar month under such Contract may include payment for material and equipment, but to ensure the proper performance of such Contract, the TOWN shall retain ten per cent (10%) of the amount of each estimate until final completion and acceptance of all material, equipment and work covered by the Contract. An estimate of the work submitted shall be deemed approved and certified for payment after ten (10) days from the date of submission unless before that time the TOWN or TOWN’s agent prepares and issues a specific written finding setting forth those items in detail in the estimate of the work that are not approved for payment under the Contract. The TOWN may withhold any amount from the progress payment sufficient to pay the expenses the TOWN reasonably expects to incur in correcting the deficiency set forth in the written finding. The progress payments shall be paid on or before fourteen (14) days after the estimate of the work is certified and approved. The estimate of the work shall be deemed received by the TOWN on submission to any person designated by the TOWN for the submission, review or approval of the estimate of the work.

When the Contract is fifty per cent (50%) completed, one-half (1/2) of the amount retained, including any securities substituted as set forth below, shall be paid to the CONTRACTOR upon the CONTRACTOR’s request, provided the CONTRACTOR is making satisfactory progress on the Contract and there is no specific cause or claim requiring a greater amount to be retained. After the Contract is fifty per cent (50%) completed, no more than five percent (5%) of the amount of any subsequent progress payments made under the Contract may be retained, providing the CONTRACTOR is making satisfactory progress on the project, except that if at any time the TOWN determines satisfactory progress is not being made, ten per cent (10%) retention shall be reinstated for all progress payments made under the Contract subsequent to the determination.

Upon completion and acceptance of each separate building, public work or other division of the Contract on which the price is stated separately in the Contract, except as qualified below, payment may be made in full, including retained percentages thereon, less authorized deductions. In preparing estimates, the material and equipment delivered on the site to be incorporated in the job shall be taken into consideration in determining the estimated value by the Architect or Engineer.

Ten percent (10%) (or five percent (5%) the CONTRACTOR is making satisfactory progress) if of all estimates shall be retained by the TOWN as a guarantee for complete performance of the Contract, to be paid to the CONTRACTOR within sixty (60) days after completion or filing notice of completion of the Contract. Retention of payments by the TOWN longer than sixty (60) days after final completion and acceptance requires a specific written finding by the TOWN of the

Appendix ‘A’ Page 3 of 11 Contract reasons justifying the delay in payment. The TOWN may not retain any moneys after sixty (60) days which are in excess of the amount necessary to pay the expenses the purchasing agency reasonably expects to incur in order to pay or discharge the expenses determined by the TOWN in the finding justifying the retention of moneys. In lieu of the retention provided in this section, the TOWN shall, at the option of the CONTRACTOR, accept as a substitute an assignment of time certificates of deposit of banks licensed by this State, securities of or guaranteed by the United States of America, securities of this State, securities of counties, municipalities and schools within this State, or shares of savings and loan institutions authorized to transact business in this State, in an amount equal to ten per cent (10%) (or five percent (5%) the CONTRACTOR is making satisfactory progress) of all estimates which shall be retained by the agent as a guarantee for complete performance of the Contract. In the event the TOWN accepts substitute security as described in this paragraph for the ten percent (10%) (or five percent (5%) the CONTRACTOR is making satisfactory progress) retention, the CONTRACTOR shall be entitled to receive all interest or income earned by such security as it accrues and all such security in lieu of retention shall be returned to the CONTRACTOR by the TOWN within sixty (60) days after final completion and acceptance of all material, equipment and work covered by the Contract if the CONTRACTOR has furnished the TOWN satisfactory receipts for all labor and material billed and waivers of liens from any and all persons holding claims against the work. In no event shall the agent accept a time certificate of deposit of a bank or shares of a savings and loan institution in lieu of the retention specified unless accompanied by a signed and acknowledged waiver of the bank or savings and loan association of any right or power to set off against either the TOWN or the CONTRACTOR in relationship to the certificates or shares assigned.

In any instance where the TOWN has accepted substitute security as provided above, any Subcontractor undertaking to perform any part of such public work shall be entitled to provide substitute security to the CONTRACTOR upon terms and conditions similar to those described above, and such security shall be in lieu of any retention under the Subcontract.

ARTICLE 5. PAYMENTS TO SUBCONTRACTORS

The CONTRACTOR shall pay to his/her Subcontractors or material suppliers, and each Subcontractor shall pay to his/her Subcontractor or material supplier, within seven (7) days of receipt of each progress payment, unless otherwise agreed in writing by the parties, the respective amounts allowed the CONTRACTOR or Subcontractor on account of the work performed by his/her Subcontractors, to the extent of each such Subcontractor’s interest therein, except that no Contract for construction may materially alter the rights of any CONTRACTOR, Subcontractor or material supplier to receive prompt and timely payment as provided under ARS Section 34-221(E).

Such payments to Subcontractors or material suppliers shall be based on payments received pursuant to that Section. Any diversion by the CONTRACTOR or Subcontractor or payments for work performed on a Contract, or failure to reasonably account for the application or use of such payments, constitutes grounds for disciplinary action by the Registrar of CONTRACTORs. The Subcontractor or material supplier shall notify the Registrar of Contractors and the TOWN in writing of any payment less than the amount or percentage approved for the class or item of work as set forth in that Section.

Nothing herein prevents the CONTRACTOR or Subcontractor, at the time of application and certification to the TOWN or CONTRACTOR, from withholding such application and certification to the TOWN or CONTRACTOR for payment to the Subcontractor or material supplier for unsatisfactory job progress, defective construction work or materials not remedied, disputed work

Appendix ‘A’ Page 4 of 11 Contract or materials, third-party claims filed or reasonable evidence that a claim will be filed, failure of a Subcontractor to make timely payments for labor, equipment and materials, damage to the CONTRACTOR or another Subcontractor, reasonable evidence that the Subcontract cannot be completed for the unpaid balance of the Subcontract sum, or a reasonable amount for retention that does not exceed the actual percentage retained by the TOWN.

ARTICLE 6. INTEREST PAYMENTS

If any payment to the CONTRACTOR is delayed after the date due, interest shall be paid at the rate of one per cent (1%) per month or fraction of a month on such unpaid balance as may be due.

If any periodic or final payment to a Subcontractor is delayed by more than seven (7) days after receipt of the periodic or final payment by the CONTRACTOR or Subcontractor, the CONTRACTOR or Subcontractor shall pay the CONTRACTOR’s Subcontractor or material supplier interest, beginning on the eighth (8th) day, at the rate of one per cent (1%) per month or a fraction of a month on such unpaid balance as may be due.

ARTICLE 7. DAMAGES UPON DELAY

Negotiations between the TOWN and the CONTRACTOR for the recovery of damages related to expenses incurred by the CONTRACTOR for a delay for which the TOWN is responsible, which is unreasonable under the circumstances and which was not within the contemplation of the parties to the Contract, are provided under this Contract. This Article shall not be construed to void any provision in the Contract which requires notice of delays, provides for arbitration or other procedure for settlement, or provides for liquidated damages.

ARTICLE 8. FORFEITURE AND DEFAULT OF CONTRACT

It is agreed to by the Contractor that if he:

A. Fails to begin the work under the contract within a reasonable time, or B. Fails to perform the work with sufficient workmen and equipment or with sufficient materials to assure the prompt completion of said work, or C. Performs the work unsuitably or neglects or refuses to remove materials or to perform anew such work as may be rejected as unacceptable and unsuitable, or D. Discontinues the prosecution of the work, or E. Fails to resume work which has been discontinued within a reasonable time after notice to do so, or F. At any time colluded with any party or parties, or G. Allows any final judgment to stand against him unsatisfied for a period of 14 calendar days, or H. For any cause whatsoever, fails to carry on the work in an acceptable manner, the

Engineer will give notice in writing to the Contractor and his surety of such delay, neglect, or default, and advise them that the work must be resumed immediately.

If the Contractor or surety, within a period of 14 calendar days after such notice, has not proceeded in accordance therewith, then the TOWN will, upon written notification from the Engineer of the fact of such delay, neglect or default and the Contractor’s failure to comply with such notice, have full power and authority without violating the contract, to take the prosecution

Appendix ‘A’ Page 5 of 11 Contract of the work out of the hands of the Contractor.

The TOWN may appropriate or use any or all materials and equipment on the ground as may be suitable and acceptable and may enter into an agreement for the completion of said contract according to the terms and provisions thereof, or use such other methods as in the opinion of the Engineer will be required for the completion of said contract in an acceptable manner.

All costs and charges incurred by the TOWN, together with the cost of completing the work under contract, will be deducted from any monies due or which may become due said Contractor. If such expense exceeds the sum which would have been payable under the contract, then the Contractor and the surety shall be liable and shall pay to the TOWN the amount of such excess.

ARTICLE 9. TERMINATION OF CONTRACT

The TOWN may terminate the contract or a portion thereof if conditions encountered during the progress of the work make it impossible or impracticable to proceed with the work or a local or national emergency exists.

When contracts, or any portion thereof, are terminated before completion of all work in the contract, adjustments in the amount bid for the pay items will be made on the actual quantity of work performed and accepted, or as mutually agreed for pay items of work partially completed or not started. No claim for loss of anticipated profits will be considered.

Termination of the contract or any portion thereof shall not relieve the Contractor of his responsibilities for the completed work nor the surety of its obligation for and concerning any just claims arising out of the work performed.

ARTICLE 10. INDEMNIFICATION

To the fullest extent permitted by law, the CONTRACTOR shall defend, indemnify and hold harmless…