Annual Maintenance, Repair, and Inspection Services for Mobile Medium-Heavy Equipment

The City of Lakeland, through Lakeland Electric, is requesting proposals for annual maintenance, repair, and inspection services on mobile medium-heavy equipment at three power plants (McIntosh, Larsen Memorial, and Winston), with proposals due October 9, 2026 at 3:00 p.m. and a non-mandatory pre-proposal meeting on September 28 at 9:00 a.m. at McIntosh Power Plant. A local-vendor preference applies to businesses maintaining a physical location within Lakeland Electric's service territory for at least twelve consecutive months prior to proposal submission.

The scope encompasses as-needed maintenance, inspection, diagnostic, and repair services for equipment including loaders, skid steers, excavators, telehandlers, forklifts, cranes, portable pumps, trenchers, and scissor lifts located primarily at the three power plants. Tire replacement and tire-related services are excluded. Services may be performed at contractor facilities or on-site depending on work requirements. The RFP includes a detailed equipment inventory with 13 pieces enumerated at McIntosh Power Plant (BOBCAT and CAT models specified). Lakeland Electric reserves the right to add, remove, replace, or retire equipment during the contract term.

Contractors must submit firm fixed pricing for shop labor rates, field service labor rates, overtime rates, weekend/holiday rates, service truck charges per trip, OEM and aftermarket parts markups, and mileage charges. The contract will run one year with four optional one-year renewal periods upon mutual consent. Contractors must carry commercial general liability insurance ($1 million per occurrence), excess liability ($1 million), and workers' compensation meeting statutory requirements.

Award weighting: Qualifications, Experience & Technical Capability (25 percent), Service Capability, Availability & Response Time (20 percent), Approach to Scope of Work & Contract Management (15 percent), Pricing (30 percent), and Service Documentation, Warranty & Quality Assurance (10 percent). The City reserves the right to award to one or more contractors and is not obligated to distribute work equally. Written questions are due October 2 at 5:00 p.m. Contractors must execute indemnification agreements, a Human Trafficking Affidavit, and comply with Florida public records requirements and all applicable federal, state, and local laws.