Annual fire extinguisher inspection & maintenance services/equipment

The Washington Convention and Sports Authority, operating as Events DC, a District of Columbia independent authority, has issued a Request for Quote (RFQ 25-S-042) for Annual Fire Extinguisher Inspection & Maintenance Services/Equipment covering approximately 455 fire extinguishers at its facilities, including the Walter E. Washington Convention Center and other Events DC-managed venues. The solicitation encompasses comprehensive fire extinguisher inspection and maintenance services for 6, 10, 20, and 445-pound ABC-type units, as well as K-Class extinguishers, with pricing required as fixed prices for a base year and four one-year option years on a firm-fixed-price basis. Qualified bidders must demonstrate at least three years of documented experience providing fire extinguisher services, employ a certified Fire Inspector on staff, maintain all required federal, state, and District licenses, provide three reference letters from current or former clients, and comply with all applicable federal, state, and District laws and the District of Columbia Fire Code. Contractors must be available for regular service calls within eight hours and emergency calls within four hours, with all work performed between 8:00 a.m. and 5:00 p.m. Monday through Friday unless otherwise approved. The base contract term runs from October 1, 2026, through September 30, 2027, with renewal options available at Events DC's discretion subject to thirty days' preliminary notice prior to contract expiration. Questions regarding the RFQ must be submitted by April 28, 2026, with proposals due by May 5, 2026, at 5:00 p.m. Evaluation will be based primarily on lowest price evaluated over the life of the contract, with pricing to include fully loaded hourly rates for fire extinguisher technician labor encompassing fringe benefits, overhead, general and administrative costs, and profit.

This RFQ is designated exclusively for District of Columbia Department of Small, Local, and Business Development (DSLBD) certified business enterprises, with DSLBD-certified vendors eligible for up to twelve preference points based on classifications including small business enterprise, resident-owned business, disadvantaged business enterprise, and veteran-owned business enterprise certifications. All bidders must submit a Tax Certification Affidavit confirming compliance with District of Columbia tax filing and payment requirements, a Form W-9 for federal tax identification purposes, an ACH authorization form for payment processing, and a Disclosure Statement identifying any past or present business, familial, or personal relationships with Events DC Board of Directors members and key staff personnel to ensure transparency and identify potential conflicts of interest. Bidders must also provide representations and certifications including an Equal Employment Opportunity Policy Statement demonstrating nondiscrimination compliance and certification of independent price determination. Standard Contract Terms and Conditions apply to the contract award, requiring contractors to maintain comprehensive insurance coverage including general liability ($1,000,000 per occurrence/$2,000,000 aggregate), umbrella liability ($5,000,000), workers' compensation at statutory limits, and cyber liability ($1,000,000 per claim/$3,000,000 aggregate), with Events DC named as an additional insured. No incumbent vendor or budget range information is provided in the solicitation documents. Contractors must comply with all applicable jobsite rules established for the Walter E. Washington Convention Center and Carnegie Library, including coordination with the Contracting Officer's Technical Representative, adherence to facility business hours, maintenance of daily site cleanliness, and provision of required hazard communication documentation and material safety data sheets at least 48 hours before work commencement.