Annual Contract to Purchase Roadway Salt Materials

Chatham County, Georgia is soliciting bids for an annual contract to purchase roadway salt materials (Sodium Chloride) for ice control purposes throughout the county. The procurement is structured as an annual contract with potential for four additional one-year renewals, contingent on mutual agreement between parties. The material must conform to ASTM D632-12 standards, consisting of no less than 95 percent sodium chloride, and will be available in bulk quantities measured in tons or palleted orders not exceeding 2,500 pounds per pallet. Sealed bids will be received online through the Chatham County Purchasing Portal by December 19, 2025, at 2:00 P.M., with pricing to be quoted F.O.B. Chatham County, Savannah, Georgia. Bidders must submit all required forms and documents (Attachments A through I) online, with bid prices remaining firm for sixty days from the opening date. Evaluation will be based on the lowest unit price, with suppliers responsible for testing materials to ensure compliance with specifications and providing Material Safety Data Sheets with each shipment.

The solicitation establishes a 30 percent combined Minority/Woman Business Enterprise (M/WBE) participation goal, requiring bidders to demonstrate good faith efforts in subcontracting with qualified M/WBE vendors. Contractors must maintain standard insurance coverage, including commercial general liability ($1,000,000), workers' compensation ($500,000), and business automobile liability ($1,000,000), with certificates of insurance submitted prior to work commencement. A current Chatham County Tax Certificate (Business License) is required, and successful contractors must provide proof of paid real and personal property taxes. Bidders must complete comprehensive documentation including drug-free workplace certification, non-discrimination promises, E-Verify work authorization verification, and debarment certifications. While no specific budget range is explicitly stated, the solicitation includes detailed pricing sheets for both bulk and palleted Sodium Chloride, with options for delivery or pickup, suggesting flexibility in potential contract value. Contractors will be paid within thirty days of invoice receipt and approval, contingent upon satisfactory product delivery.