1-Specifications 25-0160-3.pdf
PDF 222 KB Posted
- Solicitation number
- 25-0160-3
- Issued by
- Chatham County, Georgia
About this file
This is a specification document for Bid No. 25-0160-3 issued by Chatham County, Georgia, for an annual contract to purchase roadway salt materials for ice control purposes. Chatham County seeks qualified vendors to supply Sodium Chloride on an as-needed basis through purchase orders. The contract will be awarded for an initial one-year term with four optional one-year renewal periods. The product must conform to ASTM D632-12 standards and consist of no less than 95 percent sodium chloride, delivered in a free-flowing useable condition. Material can be ordered in bulk quantities measured in tons or in palleted orders not exceeding 2,500 pounds per pallet, with options for either delivery or pickup at the supplier's location. All questions regarding the solicitation should be directed to Felix Espada Jr. through Chatham County's procurement portal at https://chathamcountyga.bonfirehub.com/portal, and award will be based on the lowest unit price.
Pricing for all shipments shall be F.O.B. Destination with freight prepaid and added to the invoice, with suppliers required to submit separate pricing for pickup and delivery of bulk items. The supplier bears all responsibility for testing materials to ensure compliance with specifications and must deliver one set of Material Safety Data Sheets with each shipment in accordance with EPA and Georgia Environmental Protection Division requirements. The county reserves the right to pull representative samples at any point prior to, during, or after shipment and application, with any material failing to meet specifications resulting in non-payment for that shipment. The supplier must also provide restocking fees for products ordered in advance but not used or delivered during the anticipated order period. For all deliveries, the supplier is responsible for unloading at no additional cost to the county, with bulk deliveries requiring end-dump trucks unless otherwise specified on the purchase order.
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Other files
| File | Type | Posted |
|---|---|---|
| 4-Attachments A - I (Fillable) with Notary Fields - 04.21.2023.pdf | ||
| 5-Federal Requirements 7-9-2024.pdf | ||
| 3-Pricing Sheet 25-0160-3.xlsx | XLSX spreadsheet | |
| 2-Invitation to Bid 25-0160-3.pdf | ||
| 7-List of Subcontractors (Fillable).pdf | ||
| 6-References 07.15 Fillable.pdf |
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Text version
SPECIFICATIONS FOR: BID NO. 25-0160-3
ANNUAL CONTRACT TO PURCHASE ROADWAY SALT MATERIALS
SECTION I - GENERAL INFORMATION:
Chatham County is soliciting bids from qualified vendors for an annual contract to purchase roadway salt material on an as needed basis. Roadway Salt Materials (“products” or “material”) is defined as Sodium Chloride which shall be used for ice control purposes throughout Chatham County. The result of this solicitation shall be for a one (1) year term with renewal options for four (4) additional one-year terms. Bids award will be based on the on the lowest unit price.
Direct any questions related to this ITB to Felix Espada Jr., and submit all questions through the County’s procurement portal (https://chathamcountyga.bonfirehub.com/portal) Messages-Vendor Discussions. Bidders are not to contact any department directly.
SECTION II – SCOPE OF WORK
A. SODIUM CHLORIDE
1. Sodium Chloride shall confirm to ASTM D632-12 Standard Specifications for Sodium Chloride.
2. The Supplier shall provide a bid for Type 1, Grade 1 Sodium Chloride which shall be comprised of no less than ninety‐five (95) percent sodium chloride.
3. In addition to the ASTM D632-12 Standard, the product shall:
• be above the size of a #8 sieve;
• be delivered in a free-flowing useable condition;
• be treated with a suitable anti-caking agent to keep the product in a free-flowing condition (for bulk orders); and
• shall contain no more than two percent (2%) moisture (for bulk orders).
B. STANDARDS
1. Purchases: The County intends to purchase the product on an “as needed” basis and through purchase orders.
2. Bulk: Bulk quantities and shall be measured in tons of product. Product can be ordered for delivery or pick-up.
3. Pallets: Palleted orders shall not exceed 2500 lbs. per pallet with the minimum number of bags per pallet to be based on the weight of each bag. Product can be ordered for delivery or pick-up.
4. Pickup: Loading services shall be provided at the Supplier’s pickup site for all orders picked up by the County. The County shall adhere to the supplier’s hours of operations.
5. Deliveries: For all deliveries, unloading of product is the responsibility of the Supplier, there shall be no additional cost to the County for unloading activities. For bulk product, an end-dump truck is required for delivery at all County locations, unless otherwise https://chathamcountyga.bonfirehub.com/portal stated on the purchase order. If the County requires another type of delivery truck, the County will specify such on the purchase order. There shall be no additional costs to the County for different types of delivery trucks. For delivery of pallets, the Supplier shall coordinate with the County for unloading details prior to delivery.
6. MSDS: Along with each shipment of material, the Supplier shall deliver one set of the “Material Safety Data Sheets” which shall contain all information under the law and as set forth in policy by the Environmental Protection Agency and the Georgia Environmental Protection Division.
7. Pricing: All shipments shall be F.O.B. Destination, Freight Prepaid and Added. The Supplier shall submit a separate price for pick up and a separate price for delivery of bulk/ton items. Freight charges shall be included in the delivered item(s) price.
8. Destination: Delivery location shall be within Chatham County, determined at the time of order and coordinated with the Supplier at the time of order.
C. SAMPLING AND TESTING
1. The Supplier is responsible for all testing to assure the materials supplied meet the current edition of specifications and contract specifications noted herein. The County may at any time prior to shipment, after shipment, during application, or after application pull representative samples. Any failure of material to meet specifications will result in the Supplier not being paid for the material associated with failure. In addition, any material already supplied will be reviewed for possible non-compliance.
2. In addition to meeting all specifications as described herein, it shall be the Supplier’s responsibility to assure that no unacceptable material is delivered under the awarded Contract. Unacceptable material is any materials found not to meet the specifications referenced herein.
3. If testing is deemed necessary, samples will be tested in accordance with the current edition of the ASTM D632-12 Standard Specifications for Sodium Chloride and the requirements defined herein. Failing test results may result in the cancellation of the contract, at the discretion of the County.
D. RESTOCKING FEE
1. The County, in an effort to prepared for any conditions requiring the use of these products, may place an order in advance. Vendors shall provide the cost of restocking the products that were not used/delivered during an anticipated order.
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