Annual Contract for Water & Wastewater Chemical - Anhydrous Ammonia

The City of Lewisville is conducting a competitive sealed bid procurement for an annual contract to supply Anhydrous Ammonia (NH3) chemical for water and wastewater treatment operations under RFB Number 26-87-A. The solicitation is open to all qualified vendors and applies to Denton County and the Little Cypress CDP jurisdiction in Texas. The City seeks to establish two contracts—one primary and one secondary contractor—to ensure consistent chemical supply of approximately 20 tons annually, delivered in 3-4 ton increments to the C.R. Feaster Water Treatment Plant located at 1400 N. Cowan, Lewisville, TX 75057. All Anhydrous Ammonia must comply with American National Standard Institute (ANSI/NSF) standards 60 and 61 with certification from an ANSI-accredited organization; failure to provide this certification will render a bid non-responsive. Deliveries must occur Monday through Friday between 8:00 a.m. and 4:00 p.m., with a seven-day maximum delivery window following order receipt, and all pricing must be quoted as firm unit prices on an FOB destination basis with no escalating pricing considered for award. The contract term is twelve months with options to renew for up to three additional twelve-month periods, subject to mutual approval. Bids are due by June 15, 2026, and must be submitted electronically through Bonfire (www.gobonfire.com) or as paper bids to the City of Lewisville Finance Administration—Purchasing Division at 151 W. Church St., Lewisville, Texas 75057. Bidders must provide at least three current customer references and remain firm on pricing for ninety days to allow for evaluation. Award determination will be based on Local Government Code Chapter 252 and may consider lowest responsible bid or best value criteria, including purchase price, bidder reputation, quality, extent to which goods meet municipal needs, past relationships with the municipality, and impact on contracting with historically underutilized businesses and non-profit organizations employing persons with disabilities. All questions must be submitted through the Bonfire platform's questions and answers section, with a pre-bid conference recommended but not mandatory.

The procurement does not contain specific set-aside designations for disadvantaged enterprises, though the City indicates it will evaluate the impact on contracting with historically underutilized businesses and non-profit organizations employing persons with disabilities as part of its best value assessment. All bidders must comply with the Americans with Disabilities Act (ADA), and successful bidders must certify such compliance. The solicitation requires all vendors to meet stringent operational and safety standards, including proper tire chocking mechanisms on delivery vehicles, annual third-party inspection reports for trucks with crane hoists, criminal background checks and drug testing for drivers, and pre-trip crane inspections by certified personnel. Bidders must also comply with Immigration Reform and Control Act requirements, complete conflict of interest questionnaires per Texas Government Code Chapter 176, and submit affirmations regarding non-boycott of Israel and energy companies. Commercial General Liability insurance of $500,000 per occurrence and $1,000,000 aggregate, Workers' Compensation insurance, and Automobile Liability coverage of $500,000 Combined Single Limit are mandatory. The solicitation invites vendors to participate in a cooperative purchasing arrangement whereby other eligible governmental entities may utilize the same contract terms and pricing. No incumbent vendor or current contractor information is identified in the solicitation documents. While specific award values or budget ranges are not disclosed, the contract covers approximately 20 tons of anhydrous ammonia annually in 3-4 ton increments, with payment terms established at net thirty days following delivery or receipt of a correct invoice, whichever is later.