13-01 - Specifications.pdf
PDF 113 KB Posted
- Solicitation number
- 26-87-A
- Issued by
- Denton County, Little Cypress CDP, Texas
About this file
This is a Request for Bids (RFB) specification document issued by the City of Lewisville, Texas for an annual contract to supply Anhydrous Ammonia (NH3) to the city's Water Treatment Plant and Wastewater Treatment Plant. The city intends to establish two contracts—one primary and one secondary contractor—to ensure consistent supply of the chemical. The annual quantity is approximately 20 tons, delivered in 3-4 ton increments to the C.R. Feaster Water Treatment Plant located at 1400 N. Cowan, Lewisville, TX 75057. Deliveries must occur Monday through Friday between 8:00 a.m. and 4:00 p.m., with a required delivery window of seven days after receipt of order. The contract term is twelve months with an option to renew for up to three additional twelve-month periods, subject to approval by both the supplier and the city. Bids are to be submitted to the City of Lewisville Purchasing Division, Attn: Nicole Haney, Buyer, 151 W. Church St, Lewisville, TX 75057, and must be clearly marked with the RFB number 26-87-A. A pre-bid conference is recommended but not mandatory.
All pricing must be quoted as firm unit prices on an FOB destination basis and shall remain fixed for the entire contract period; escalating pricing will not be considered for award. The Anhydrous Ammonia must comply with American National Standard Institute (ANSI/NSF) standards 60 and 61, with certification required from an ANSI-accredited organization; bidders failing to provide this certification will be deemed non-responsive. All delivery vehicles must be equipped with proper tire chocking mechanisms, and trucks with crane hoists must provide annual third-party inspection reports. Drivers must pass criminal background checks and drug testing, conduct pre-trip crane inspections, and maintain emergency contact information. The city reserves the right to reject all bids, request additional information during evaluation, and procure materials from the open market if neither the primary nor secondary contractor can fulfill requirements. Bids are valid for ninety days from submission or until a contract is awarded, whichever occurs first. Bidders bear all preparation costs, and the city is not responsible for late or lost submissions.
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Text version
CITY OF LEWISVILLE
RFB 26-87-A
ANNUAL CONTRACT FOR WATER & WASTEWATER CHEMICAL – ANHYDROUS
AMMONIA
It is the intent of the City to establish an annual contract for our Water Treatment Plant and Wastewater Treatment Plant Anhydrous Ammonia as needed throughout the City of Lewisville.
SPECIFICATIONS
The quantities requested are annual estimates only. There is no guaranteed minimum or maximum purchase. Only the amount needed to satisfy operating requirements, which may be more or less than indicated on the bid form, will be ordered.
Prices are to be quoted FOB destination only. Delivery is required within seven (7) days after receipt of order (ARO).
The pricing shall be submitted as UNIT PRICE and shall include all costs associated with providing the Water Treatment Plant and Wastewater Treatment Anhydrous Ammonia.
It is the City’s intent to award two (2) contracts to establish a primary and secondary contractor.
The primary contractor will be contacted first to provide the requested Anhydrous Ammonia. If the primary contractor is unable to respond, provided the requested quantity of Anhydrous Ammonia, or meet the lead-time as required by the City, the secondary contractor will be notified. If the City is unable to secure the Anhydrous Ammonia from the secondary contractor, the City reserves the right to secure such goods on the open market.
CHEMICAL – ANHYDROUS AMMONIA
Effective January 1, 1993, all Chemicals and any additional or replacement process media used in treatment of water and supplied by public water systems must conform to American National Standard Institute (ANSI/NSF) standard 60 for direct additives and ANSI/NSF standard 61 for indirect additives. Conformance with these standards must be obtained by certification of the product by an organization accredited by ANSI. Please indicate in your submission if your products are the ANSI/NSF Standard. Any contractor that omits or does not provide this information with their submission will be considered non-responsive.
ALL vendors must have equipment for chocking of tires. All delivery vehicles are to have proper chocking mechanisms in place to ensure stabilization of vehicle during off-loading of product.
All delivery trucks equipped with crane hoist for offloading of chemical must supply a copy of their annual inspection report conducted by a third party.
Deliveries must be made Monday-Friday between 8:00 a.m. to 4:00 p.m. Weekend or after-hour deliveries can be accepted only on an emergency basis.
Bidder will provide samples to the City upon request, throughout the initial term and any subsequent renewal terms, for testing purposes at no charge.
The selected contractor must notify the City of Lewisville within twenty-four (24) hours of any changes to emergency contact numbers and any change in designated chemical transport driver.
Drivers must conduct a visual pre-trip inspection of the crane used during delivery and all vehicle components, including hydraulic hose and gearbox leaks, control operations, boom extension system, and clamp operations. In addition, the crane must undergo an annual inspection completed by a third party.
Any employee permitted on City grounds must have a passed criminal background check and drug testing.
Anhydrous Ammonia
NH3, “C”
Order Size: Approximately 3-4 Tons/Delivery
AWWA B305
Annual Quantity: 20 Tons
Delivery Location:
City of Lewisville/C.R. Feaster Water Treatment Plant 1400 N. Cowan Lewisville, TX 75057
CONTRACT PERIOD
The contract term will be twelve (12) months, with an option to extend up to three (3) additional twelve (12) month periods, subject to the approval of the supplier and the City.
PRICES
All prices shall be firm for the entire period of the contract. A vendor will not be awarded a contract based on escalating pricing, even if they take exception to this bid requirement.
REQUEST FOR BIDS
Bids are to be submitted based on the specifications contained herein. Alternate bids will also be considered, provided the alternatives are clearly explained. All deviations from the specifications must be clearly identified and explained.
No telephone, email, or fax bids will be accepted. Bids may be accepted if delivered in person or by U.S. Postal Service, Federal Express, UPS, etc. or uploaded to Bonfire. The City is not responsible for missing, lost, or late delivery. Any RFB responses received after the time set for opening will be returned to the bidder unopened.
The preparation of the bid will be at the total expense of the bidder. There is no expressed or implied obligation for the City of Lewisville to reimburse responding bidders for any expense incurred in the preparation of bids in response to this request.
The City reserves the right to reject all bids, to consider alternatives, to waive any formalities and irregularities, and to re-solicit bids. In addition, during the evaluation period, the City may, where it may serve the City’s best interest, request additional information or clarifications from bidders, or allow corrections of errors or omissions.
Each bidder shall guarantee and honor its response to these specifications for a period of ninety
(90) days, or until the City enters a contract with one of the bidders, whichever occurs first.
The RFB will be available to interested parties on Bonfire or may be picked up in person at the Purchasing office.
All questions pertaining to this bid must be submitted in writing via Bonfire.
Bids may be uploaded to Bonfire or delivered to the City of Lewisville Purchasing Division Office at the address, in a sealed envelope or box, clearly marked:
RFB: 26-87-A ANNUAL CONTRACT FOR WATER & WASTEWATER CHEMICAL –
ANHYDROUS AMMONIA
Delivery address:
City of Lewisville
Finance Administration – Purchasing Division Attn: Nicole Haney, Buyer
151 W. Church St Lewisville, TX 75057
PRE-BID
A pre-bid conference will be held at the date and time specified on Bonfire. While attendance of the pre-bid conference is not mandatory, it is recommended due to the nature of the project.
MISCELLANEOUS
All forms requiring either a signature or information to be filled in are to be returned with your bid. In addition, the language contained in the attached form entitled Purchase Order Terms and Conditions is made part of this request for bid through reference herein.
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