Annual Contract for Fire Extinguisher Services for Various Chatham County Departments and Agencies (Rebid)

Chatham County is seeking a single contractor to provide comprehensive fire extinguisher services for various county departments and agencies through an annual contract rebid (Solicitation Number 25-0153-3). The procurement encompasses inspection, maintenance, repair, and recharging of approximately 407 portable fire extinguishers across 45 different county sites, in strict accordance with NFPA 10 standards. Successful bidders must conduct an initial on-site inventory within 30 days of contract award, creating a detailed database of extinguisher locations, sizes, manufacturers, and service dates. Contractors are required to employ trained, licensed technicians certified by NFPA, the State of Georgia, DOT, and manufacturer specifications, with a current certificate from the Georgia Fire Marshal's office. The contract term is one year with four optional one-year renewal periods, with all service pickups and deliveries required between 9:00 AM and 5:00 PM, Monday through Friday, and a 24-hour turnaround for extinguisher processing. Bid evaluation will be based on unit pricing for recharging, hydrostatic testing, and inspection services, with submission deadline set for December 18, 2025 at 2:00 p.m. through the Chatham County Purchasing Portal.

The county has established a significant Minority/Women-owned Business Enterprise (M/WBE) participation goal of 30 percent for this contract, requiring bidders to demonstrate good faith efforts in subcontracting with qualified disadvantaged businesses. Contractors must maintain specific insurance coverages, including $1,000,000 in Commercial General Liability, statutory Workers' Compensation, and $1,000,000 Business Automobile Liability. A current Chatham County Tax Certificate is mandatory, and no contract will be awarded to firms with outstanding real or personal property tax obligations. The bid specifications include comprehensive requirements for parts replacement, maintenance decals, hydrostatic testing, and documentation, with pricing structures covering recharging services for various extinguisher types, repair and replacement parts, and new fire extinguisher purchases. While no specific budget range is explicitly stated, the extensive inventory of 407 extinguishers across 45 sites suggests a substantial contract value. The county reserves the right to reject any or all bids and will evaluate proposals based on price and other factors deemed advantageous to the county.