1-Specifications 25-0153-3.pdf
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- Attached to
- Annual Contract for Fire Extinguisher Services for Various Chatham County Departments and Agencies (Rebid)
- Solicitation number
- 25-0153-3
- Issued by
- Chatham County, Georgia
About this file
This specifications document outlines the annual contract for fire extinguisher services for Chatham County Departments and Agencies in Georgia, to be awarded to a single contractor. The scope includes inspection, maintenance, repair, and recharging of approximately 407 portable fire extinguishers in accordance with NFPA 10 standards. Upon contract award, the contractor must conduct an initial on-site inventory of all county facilities within 30 days to establish an accurate count, create a comprehensive database of each extinguisher including location, size, manufacturer, and service date, and submit this inventory to the County Project Manager and the City of Savannah Fire Inspector for final approval. The contract term is one year with four optional one-year renewal periods. All pickup and delivery services must occur during normal business hours of 9:00 AM to 5:00 PM, Monday through Friday, and the contractor must complete pickup and return of all extinguishers within 24 hours of notification.
Bid pricing shall be structured as a cost per unit inspected, with service charges applied only if inspection reveals servicing needs. The contractor must employ trained, licensed technicians certified by NFPA, the State of Georgia, DOT (for hydrostatic testing), and the manufacturer, and must possess a current certificate of registration with the Georgia Fire Marshal's office. The contractor must be capable of servicing both nylon and steel head extinguishers from manufacturers including General, Kidde, and Frye Fighter, and is responsible for all parts replacement, maintenance decals, hydrostatic testing, recharging with manufacturer-specified agents, and documentation through department logbooks at each service visit. All questions must be directed to Felix Espada Jr. through the County's procurement portal, and direct contact with departments is prohibited.
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Text version
SPECIFICATIONS FOR: BID NO. 25-0153-3
ANNUAL CONTRACT FOR FIRE EXTINGUISHER SERVICES FOR VARIOUS CHATHAM COUNTY
DEPARTMENTS AND AGENCIES (REBID)
SECTION I - GENERAL INFORMATION:
The purpose of this bid is to solicit bids for an annual contract for fire extinguisher services for various Chatham County Departments and Agencies. The contract will be awarded to one contractor. Bid award will be based on the lowest unit price. The contracts resulting from this solicitation will be for a period of one year with renewal options for four (4) additional one (1) year terms. Direct any questions related to this ITB to Felix Espada Jr., and submit all questions through the County’s procurement portal (https://chathamcountyga.bonfirehub.com/portal) Messages-Vendor Discussions. Bidders are not to contact any department directly.
SECTION II – SPECIFICATIONS:
A. GENERAL:
1. Contractor shall provide inspection, maintenance, repair, and recharging of approximately 407 portable fire extinguishers, in accordance with the Standard for
Portable Fire Extinguishers NFPA 10, as published by the National Fire Protection
Association (NFPA). The latest edition or, where applicable, the edition as adopted by the local authority having jurisdiction shall apply.
2. The Contractor shall assign a trained licensed technician (s) to provide this service.
The technicians (s) shall be trained in providing portable fire extinguisher system maintenance, servicing, testing, and recharging per NFPA, Federal, State, and local authority having jurisdiction. Including but not limited to NFPA certification, State of
Georgia Certified, DOT Certified for Hydro Testing and Factory Certified. The
Contractor shall have a current certificate of registration with the State of Georgia
Fire Marshall. A valid dated copy of the certificate must accompany the bid submittals.
3. Contractor must be qualified to work on both nylon head and steel head fire extinguishers such as, but not limited to General, Kidde, Frye Fighter, and Halon.
4. The Contractor shall ensure that each portable fire extinguisher is fully inspected, tested, recharged, and functionally serviced during specified annual service check to ensure that all units are functional and operational for use.
5. Inspections, service, and maintenance shall be required on an ongoing basis. All annual services shall be conducted under the guide of NFPA #10 (Portable) latest applicable version.
6. Contractor will be responsible for contacting each department to make service arrangements. A current list of fire extinguishers and their approximate locations are attached. The quantities are an estimate and not to be construed as the final https://chathamcountyga.bonfirehub.com/portal quantities to be serviced. All pick up and deliveries shall be done during normal working hours 9:00 AM to 5:00 PM., Monday through Friday.
B. INSPECTIONS/MAINTENANCE
1. Upon award of the contract, the Contractor shall conduct an initial on-site inventory/validation of all County facilities as listed in attached list to locate, attain an accurate count at each location, and determine the date of the required annual inspection of each unit. Contractor shall create a database listing each fire extinguisher, location, size, manufacturer, and service date. The Contractor shall make recommendation for placement of additional units, adjustments to capacity and identify locations where there are requirements for a fire extinguisher to be installed. This inventory list must be submitted to the County Project Manager within 30 days following award of contract. The Contractor will also be required to forward a copy of this list to the City of Savannah Fire Inspector for final approval.
This certification will be kept on file at the City Department of Inspections, Fire
Prevention Section.
2. Contractor shall verify that each portable fire extinguisher is fully charged, operable, and advise County representative if hydrostatic testing is needed and ensure gauge pressures shall be in operable range. Nozzles, discharge valves and hoses shall be unobstructed, and lock pins and dated tamper seals shall be in place. The Contractor shall inspect extinguishers for visible dents or cracks on body of extinguishers.
Contractor shall provide current applicable manuals, tools, recharger materials, lubricants, expellant, and manufacture’s recommended replacement parts.
3. Contractor shall recharge dry chemical portable fire extinguishers, as required by
NFPA 10, or latest applicable version.
4. All extinguishers shall be filled with the same agent stated on unit or as recommended by manufacturer. If any unit has been discharged or is in need of being replaced, Contractor will notify the County Project Manager.
5. Contractor shall provide a hydrostatic test on each portable fire extinguisher, as required by NFPA 10, or latest applicable version.
6. Maintenance decals must be imprinted with the Contractor’s name, address, area code and phone number and must be affixed to extinguisher as per NFPA #10, or latest applicable version. Decals must be filled out at each maintenance.
7. Contractor must sign in with department logbook to verify maintenance at all maintenance visits.
8. Bid Price shall show a cost per unit inspected. If inspection reveals that a unit requires servicing, contract service prices shall prevail, and no inspection fee will be charged.
C. REPAIR OR REPLACE:
1. Contractor shall be responsible for total replacements of parts to include but not limited to: lock pins, nozzles, valves, seals, O-rings, nitrogen cylinder, extinguishing agents, hoses, wall brackets, extinguisher enclosures, and adapters. All parts that are replaced shall be in accordance with manufacturer’s recommendation.
2. Repair services shall be conducted at Contractor’s location or in the case of minor repairs can be conducted in the Contractor’s vehicle.
3. When recharging fire extinguishers, Contractor shall be required to comply with manufacturer’s recommendation as it relates to recharging the various units with the proper extinguishing agent.
4. Contractor will pick-up and return all extinguishers within twenty-four hours of notification.
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