Annual contract for crane rental service

Gainesville Regional Utilities (GRU) is soliciting bids for an annual crane rental service contract under ITB 2026-012, with bids due July 1, 2026 at 2:00 p.m. and inquiries due June 24, 2026 at 4:00 a.m.

GRU seeks to establish a contract with one or more qualified contractors to provide mobile hydraulic cranes, boom truck cranes, rough terrain cranes, crawler cranes, and specialized lifting and rigging services ranging from approximately 15 tons to 300+ tons capacity. Services support construction, maintenance, repair, and emergency operations for electric, water, wastewater, natural gas, telecommunications, and related utility infrastructure. The scope includes certified crane operator and rigging personnel; emergency response with specified response times of 4–6 hours depending on crane capacity; and labor for crews and support equipment. All pricing must be firm for three contract years and must include hourly equipment rental rates, minimum daily charges, operator rates, mobilization and demobilization fees, permit fees, support equipment and personnel daily rates, and labor rates; fuel surcharges are not permitted.

Contractors must hold current NCCCO certification or equivalent, possess all required state licenses, have a minimum of three years' experience, comply with OSHA requirements including 29 CFR 1926 Subpart CC, and demonstrate 24/7 emergency response capability including nights, weekends, and holidays. Commercial General Liability insurance of $1 million combined single limit, Automobile Liability of $500,000, and Workers Compensation at statutory limits are required, with GRU listed as certificate holder and additional insured.

The contract term runs July 1, 2026 through June 30, 2029, with an option for renewal for one additional three-year period and a potential six-month extension. Bidders must submit responses electronically via the GRU e-Procurement Portal. Award will be made to the lowest responsive and responsible bidder. GRU does not guarantee minimum quantities and reserves the right to obtain services from other sources. Price adjustments at annual anniversaries are capped at the lower of 5% or the change in the Producer's Price Index and Consumer Price Index for the preceding twelve months.