Conventional Pole Mount Transformers

Gainesville Regional Utilities is soliciting bids under ITB-E 2027-014 for conventional pole-mount transformers supplied on an as-needed basis, with bids due December 3, 2026 at 2:00 p.m. through the GRU e-Procurement Portal. Eligibility is restricted: all transformers and their cores must be manufactured in North America, and each bidder may submit products from only a single manufacturer.

Transformers must comply with GRU's approved Electric Distribution System standards and the technical specifications included with the solicitation. Bidders must guarantee average loss values with tolerances: no-load losses may not exceed quoted values by more than 10 percent, and total losses may not exceed quoted values by more than 6 percent for individual units. All units face visual inspection, loss measurement verification, and certified test reports at delivery. Bidders must complete a Respondent Certification, Drug-Free Workplace Certification, Anti-Human Trafficking Affidavit, and Subcontractor Information Form, and must maintain commercial general liability insurance of $1 million, automobile liability of $500,000, and statutory workers' compensation coverage.

Pricing must be firm and include all applicable tariffs, duties, surcharges, and delivery costs on an F.O.B. Destination basis. The contract term begins December 1, 2026, with an option for one additional two-year renewal and a potential six-month extension to complete a new solicitation. Successful respondents must execute the contract within 15 calendar days of notice of acceptance.

GRU will hold a non-mandatory bid evaluation meeting on December 15, 2026, and anticipates issuing a Notice of Intent to Award by December 25, 2026. GRU reserves the right to reject any response, waive informalities, cancel the solicitation, conduct Best and Final Offer rounds, and back-charge suppliers for materials procured from alternate sources due to nonperformance.