Annual Contract for Chemical Analysis

The City of Lewisville is accepting competitive sealed bids for an annual contract providing comprehensive chemical analysis services, with jurisdiction in Denton County and Little Cypress CDP, Texas. The procuring agency requires a qualified laboratory capable of performing extensive analytical testing across multiple facility types including Publicly Owned Treatment Works (POTW), monitoring wells, sludge, and drinking water samples with analytical protocols organized by sampling frequency (semi-annual, quarterly, and monthly). Deliverables include metals analysis via ICPMS and ICP methods, volatile and semi-volatile organic compounds via GC/MS and LCMS, pesticides and polychlorinated biphenyls via GC, and various wet chemistry analyses covering heavy metals, organic compounds, pesticides, and parameters such as oil and grease, cyanide, sulfide, nitrogen species, phosphorus, and alkalinity with specified Maximum Action Level/Reporting Limit values. The successful bidder must maintain a 24-hour turnaround time for emergency situations due to the Environmental Compliance division's spill response designation, provide chain of custody documentation, maintain bench sheets and work data for three years, and report quality control data with each analytical report. All analyses must comply with 40 CFR Part 136 and TCEQ procedures with reports submitted in PDF and Excel formats automatically emailed and uploaded to the Klir database. Bidders must submit at least three current customer references demonstrating prior chemical analysis experience, preferably from local customers performing similar work, and maintain Commercial General Liability insurance with minimum limits of $500,000 per occurrence and $1,000,000 aggregate, along with Workers' Compensation and Automobile Liability coverage as specified. The bid due date is June 8, 2026, with a recommended pre-bid conference to be held on a date specified in the Bonfire platform; all questions must be submitted through Bonfire's questions and answers section, and bids must be held firm for ninety days or until contract award. Award will be determined based on Local Government Code Chapter 252 criteria, potentially considering lowest responsible bid or best value factors including purchase price, bidder reputation, quality of goods or services, alignment with municipal needs, past relationship with the City, and life cycle costing.

This procurement contains no identified set-aside designations or restrictions limiting responses to disadvantaged enterprises, historically underutilized businesses, or specific organizational types beyond general compliance requirements. The solicitation requires all bidders to certify Americans with Disabilities Act compliance and comply with Immigration Reform and Control Act employment verification requirements, including execution of I-9 forms and signed declarations under penalty of perjury regarding IRCA violations. Bidders must disclose their principal place of business and confirm compliance with Texas Government Code Section 2252.002 governing bidding preferences for Texas resident bidders; non-resident bidders may only be awarded contracts if their bids are lower than the lowest Texas resident bid by the same dollar increment or percentage that the non-resident's home state provides to its own resident bidders. No incumbent vendor or current contractor information is specified in the solicitation documents. The contract term is twelve months with options to extend for up to three additional twelve-month periods subject to approval by both the contractor and the City, with pricing to remain firm throughout the initial contract term and any extensions. Specific award values or budget ranges are not disclosed in the available solicitation documents, though pricing shall be submitted as unit price per location and quoted F.O.B. Inside Delivery to the Municipal Facility in Lewisville, Texas with all delivery and packaging costs included and payment terms of net thirty days after services are completed.