Annual Contract for a Racquet Sport Program Operator for Various Chatham County Parks & Recreation Locations

Chatham County, Georgia is seeking a qualified vendor to serve as the Annual Racquet Sport Program Operator for four county parks and recreation facilities: Lake Mayer Park, Retha Mae McCoy Park, Tom Triplett Park, and L. Scott Stell Park. The procurement is a Request for Proposals (RFP 26-0019-2) with a submission deadline of March 13, 2026 at 5:00 p.m. through the county's online procurement portal. The selected vendor will be responsible for providing comprehensive programming and coaching services including professional instruction, group and private lessons, clinics, leagues, camps, social events, and tournaments for all age groups and skill levels while maintaining public access to courts. The vendor must hire and compensate all staff, maintain facilities and equipment, obtain necessary licenses and insurance including $1,000,000 in general liability coverage, and submit monthly activity reports detailing program activities. Key objectives include delivering professional racquet sports instruction and expanding current programming while providing strategic recommendations for enhancing and scaling programs to maximize public use and enjoyment of county recreation locations. Proposals will be evaluated based on Experience and Qualifications (20 points), Methodology and Approach (20 points), Proposed Services and Equipment (20 points), Local MBE/WBE Participation (15 points), Financial Proposal (20 points), References (5 points), and potential interviews or presentations (30 additional points). A pre-proposal conference is scheduled for February 24, 2026 at 2:00 p.m. via WebEx, with all questions and inquiries directed to Ms. Sabrina Tippett, Procurement Specialist, through the county's Purchasing portal at https://chathamcountyga.bonfirehub.com/portal.

The contract includes provisions encouraging Minority/Women Business Enterprise (M/WBE) participation, with bidders required to submit a Participation Report demonstrating good faith efforts to involve minority and women-owned businesses through aggressive solicitation, work breakdown analysis, and equitable negotiations. All proposers must complete mandatory certifications and compliance documents addressing drug-free workplace requirements, non-discrimination provisions, E-Verify work authorization compliance, debarment status certification, immigration status verification, and lobbying activity affirmations; failure to submit these required documents may result in disqualification as non-responsive. The selected vendor will enter into a one-year contract with renewal options for four additional one-year terms and must submit monthly fixed fees to the County by the 10th of each month, subject to a 10% late payment penalty if more than two late payments are received. No specific incumbent vendor information or budget range has been identified in the procurement documents. Vendors are prohibited from contacting any County department directly; all communications must be directed exclusively through the designated procurement specialist via the online portal.