Annual Contract - Commercial Freezer & Refrigeration Equipment Repair Services

Granite School District in Salt Lake County, Utah is issuing an Invitation for Bids (IFB) for annual commercial freezer and refrigeration equipment repair services on an as-needed basis, with bids due February 3, 2026. The procurement seeks a single qualified vendor to provide comprehensive repair, inspection, restoration, preventative maintenance, emergency response, and reporting services for commercial refrigeration and freezing equipment, with the primary service location at Bates Central Kitchen in West Valley City and potential additional locations throughout the district. Technicians must hold EPA Section 608 Universal certification and demonstrate knowledge of equipment from manufacturers including Kairack, Kysor Warren, Heatcraft, Copeland, Bohn, and Emerson. Bidding is conducted through the Utah Public Procurement Place (U3P) electronic system, with pricing submitted on a lump-sum basis per job with no markup allowed on materials or subcontractors; materials must be provided at cost, with all mileage, fuel, trip charges, travel time, and overhead incorporated into hourly rates and truck charges. Service response times require completion within three calendar days for standard requests and same-day response for emergencies, with work performed Monday through Friday between 7:00 AM and 4:00 PM unless otherwise scheduled. The contract award will be structured as a one-year initial term with up to four one-year renewal options for a maximum five-year period. Contractors must maintain general and auto liability insurance of $1,000,000 per occurrence and $3,000,000 general aggregate, provide a 12-month warranty on all work and materials, and comply with all state and local licensing requirements, with award consideration given to contractor past performance, organization, equipment, and demonstrated ability to perform alongside bid pricing.

The solicitation documents do not specify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. No listed incumbent contractors or existing infrastructure integration requirements are identified in the available documentation. The procurement is subject to Utah Code 63G-6a-1203 regarding void and unenforceable contract provisions, which prohibits certain contractual restrictions effective May 7, 2025, and the contract will be governed by Utah law with venue in Salt Lake County's Third Judicial District Court. Standard terms and conditions require contractors to comply with all applicable federal and state laws, maintain records for six years post-payment, register with E-Verify employment verification, and adhere to the district's confidentiality, conduct, and intellectual property requirements. No specific contract award value or budget range is disclosed in the available bid documents, and payment will be made upon completion and final inspection approval with no partial payments or prepayments unless specified in a change order.