Annual Chemical Toilet Rentals for WSU Athletics

Washington State University (WSU) is soliciting proposals for an annual blanket contract for chemical toilet rentals to support its athletic program through a Request for Proposal (RFP) issued for the 2025-26 sports year. The procurement covers portable toilet services for multiple sports including football, soccer, golf, rowing, cross country, baseball, and track events, as well as summer camps. For football games alone, the contract requires 84 total units (82 standard and 2 ADA-compliant), with specific placement instructions for parking lots and corporate areas. The proposal will be evaluated on a 100-point scale, with 40 points for cost, 30 points for preferred product specifications, and 30 points for questionnaire and company profile responses. Key requirements include maintaining a 2.5-hour emergency response time, providing on-site service during football games, and furnishing 3-4 keys to WSU. Proposals are due by 4:00 PM Pacific Time on July 21, 2025, with a mandatory facilities walk-through scheduled for July 1, 2025, and a tentative contract start date of August 1, 2025.

The contract will be awarded for one year with the potential for five one-year renewals, with pricing increases limited to 3% per renewal. Prior to contract award, the vendor must provide comprehensive general liability and property damage insurance of at least $1,000,000. While no specific set-aside designations are mentioned, the RFP emphasizes comprehensive requirements including safety protocols, cleaning procedures, event management strategies, fleet capabilities, and sustainability efforts. The solicitation requires detailed financial stability documentation and the ability to handle high-volume events potentially attracting over 30,000 fans. Pricing will be structured per toilet per game, per month, or per week, depending on the specific use case, with additional rates requested for on-site services, emergency call-outs, and hourly servicing. Vendors must demonstrate operational readiness, customer service capabilities, and the capacity to quickly respond to and resolve potential issues during high-traffic athletic events.