Annual Boiler Cleaning, Inspection and Maintenance B. 55

The State of West Virginia Department of Administration, General Services Division, issued Request for Quotation (RFQ) ARFQ GSD1900000121 on July 9, 2019, for annual boiler cleaning, inspection, and maintenance services at Building 55, 130 Stratton Street, Logan, West Virginia 25601. The procurement seeks preventive and corrective maintenance services for two Hydrotherm Model KN-10 boilers under an open-end service contract with no guaranteed quantities, though estimated annual labor hours of 200 and estimated parts costs of $10,000 are provided for evaluation purposes. Qualified vendors must be factory-authorized by the boiler manufacturer and possess EPA 608 Certification for HVAC work, a valid West Virginia Contractor's License, and applicable trades licenses, along with demonstrated prior experience maintaining equivalent equipment. Vendors must provide 24-hour emergency telephone service, respond to corrective maintenance calls within two hours by phone and four hours on-site, maintain a preventive maintenance log, and carry Commercial General Liability and Automobile Liability insurance of $1,000,000 per occurrence each. Pricing submissions must include a monthly preventive maintenance charge, an hourly labor rate for corrective maintenance, and a parts multiplier for markup on parts costs, with preventive maintenance labor and parts included in the monthly fee and corrective maintenance labor billed hourly. The technical questions deadline was July 15, 2019, at 5:00 PM EST, and Addendum No. 1 moved the bid opening date to July 26, 2019, at 2:30 PM EST, with responses to be faxed to 304-558-1475. Site visits may be arranged by contacting Jason Agan at 304-382-4632, and inquiries should be directed to James R. Jones at 304-957-7144 or james.r.jones@wv.gov.

No set-aside designations or restrictions limiting response to specific enterprise types, such as disadvantaged, minority-owned, or women-owned businesses, are identified in the solicitation documents. No incumbent vendors or current contractors are referenced in the available procurement materials. The contract will be awarded to the lowest responsible bidder meeting all specifications and includes an initial one-year term from the award date with options for three successive one-year renewal periods. The total contract value, including all renewal terms and delivery orders, shall not exceed $500,000, providing a substantial budget ceiling for the annual boiler maintenance services. Contract performance requirements include maintaining comprehensive preventive maintenance logs and delivering responsive emergency and corrective maintenance support to ensure continuity of boiler operations at the Lincoln County facility.