Annual Boiler Cleaning, Inspection and Maintenance B. 55

The State of West Virginia Department of Administration, General Services Division, issued Request for Quotation ARFQ 0211 (GSD1700000057) on September 15, 2016, on behalf of Lincoln County for annual boiler cleaning, inspection, and maintenance services at Building 55, 130 Stratton Street, Logan, West Virginia. This solicitation seeks a single comprehensive service project encompassing annual inspections, cleaning, and maintenance of pressure boilers to be performed according to manufacturer specifications and service schedules. Deliverables include a written deficiencies report documenting all work performed, with all labor, materials, equipment, and associated travel costs included in a single lump-sum, all-inclusive bid. Qualified vendors must demonstrate a minimum of three completed projects involving similar boiler work and must employ mechanics holding valid West Virginia Division of Labor licenses to service high-pressure boilers or possess competency certification from recognized training entities providing HVAC license holder training for equipment service. The contract must be completed within twenty calendar days from issuance of the Notice to Proceed, with a detailed project schedule required within seventy-two hours of contract award. The deadline for vendor questions was Wednesday, September 14, 2016, at 5:00 PM EST, with bids due Friday, September 16, 2016, at 3:00 PM EST via fax to 304-558-1475, email, or wvOASIS. Award will be made to the vendor providing the lowest overall total cost meeting all specifications, and a one-year warranty on labor and materials or the manufacturer's warranty, whichever is greater, is required.

The solicitation does not identify specific set-asides or restrictions limiting competition to disadvantaged enterprises; however, the Agency Instructions to Vendors allow qualifying vendors to request preferences through the Vendor Preference Certificate program, which provides 2.5 percent preference for resident vendors maintaining West Virginia headquarters for four years and additional preference percentages for vendors meeting multiple criteria such as small business, women-owned business, minority-owned business, or veteran status certifications. No incumbent contractor or existing technology integration requirements are specified in the available documentation. Vendors must be registered with the West Virginia Purchasing Division prior to contract award and must comply with all state purchasing regulations, including submission of a notarized Purchasing Affidavit confirming no outstanding debt to the state exceeding $1,000. All contractors must possess valid West Virginia contractor licenses, provide performance bonds and labor/material payment bonds equal to 100 percent of contract value, maintain commercial general liability insurance of at least $1,000,000, and provide workers' compensation insurance. The solicitation does not specify a budget range or estimated award value in the available documentation, though payment will be made in arrears following final acceptance of work and submission of invoices to the General Services Division.