Anchor Bay School District-Custodial Supplies

Anchor Bay School District issued a Request for Proposal for custodial supplies procurement on March 24, 2021, with sealed bids due by 10:00 a.m. on May 5, 2021, to the Maintenance Office at 51890 Washington Street, New Baltimore, Michigan 48047. The District seeks competitive bids for a comprehensive range of cleaning and maintenance products, including floor care products, chemical dispensing supplies, hand soap, specialty soaps and sanitizers, floor pads, vacuum bags, paper products, mop heads and handles, gloves, and miscellaneous cleaning supplies. Delivery is required to 14 District locations throughout New Baltimore and surrounding areas, with orders to be placed the first week of each month and delivery expected within one week of order placement. The contract term spans two years, from July 1, 2021, through June 30, 2023, with all pricing to remain firm throughout the period. Bidders must submit itemized product lists with unit prices in duplicate and signed by authorized representatives; provide a minimum of three customer references for similar services from the past five years; and submit manufacturer's warranty sheets where applicable. All delivery charges, including fuel surcharges, must be included in pricing, with no minimum order requirement, and the District is exempt from state sales tax. Sealed bids will be publicly opened and read aloud on May 5, 2021, via Zoom, and the District reserves the right to request product samples no later than May 7, 2021, with pickup by May 14, 2021.

The RFP does not identify specific set-aside designations or restrictions limiting responses to particular categories of organizations or disadvantaged enterprises. All bidders are required to provide notarized familial disclosure statements and certifications of compliance with Michigan's Iran Economic Sanctions Act (Public Act No. 517 of 2012). If the District switches to an alternative product line, the vendor is responsible for removing existing dispensers and installing new ones at vendor expense by August 1, 2021, and replacing any failed dispensers at no cost to the District. The District is a member of MSBO, HPS, and REMC and expects vendors to provide pricing that most benefits the District while acknowledging potential force majeure situations affecting pricing stability. Vendors are encouraged to submit voluntary alternates that meet or exceed specifications. No incumbent vendors, award values, or budget ranges are disclosed in the solicitation documents.