CUSTODIAL SUPPLY 2021 RFP .pdf

ADVERTISEMENT FOR BIDS

PROJECT: Anchor Bay School District – Custodial Supplies

OWNER: Anchor Bay School District Administration Office 5201 County Line Road, Suite 100 Casco, MI 48064

PROPOSAL: Custodial Supplies

DUE DATE: Bid proposals will be received by the Anchor Bay School District Maintenance

Office, 51890 Washington Street, New Baltimore, MI 48047 by hand delivery or mail, to the attention of ABSD Maintenance Department by 10:00 a.m. local time on May 5,2021. Proposals must be sealed with bidder's name on the outside of the envelope and designated as follows:

Sealed Bid Enclosed Anchor Bay School District – Custodial Supplies Contractor Name, Address, Phone Number

Join Zoom Meeting https://zoom.us/j/92732926642?pwd=NWtCVU9xK0c1RnBsYWpTQkpBcnFidz09

Meeting ID: 927 3292 6642 Passcode: 5WXtH9

Bid proposals will be publicly opened and read aloud on May 5, 2021 immediately following the bid dead line via the Zoom link above.

The owner shall not open, consider, or accept a bid proposal that is received after the date and time specified for bid submission in the advertisement for bids.

BID DOCUMENTS: Bid documents may be obtained at the Maintenance Office or online at the following address:

http://www.anchorbay.misd.net

Any questions regarding the bid documents should be directed to the Anchor Bay School District Maintenance Department at (586) 716-3622.

RESERVED

BY THE OWNER: The right to reject any or all bid proposals, either in whole or in part, or to waive any informalities or irregularities therein or award the contract to other than the lowest bidder is reserved by the Anchor Bay School District.

http://www.anchorbay.misd.net/departments/tech

INSTRUCTIONS TO BIDDERS

1.01 Bid proposals will be received by the Anchor Bay School District Maintenance Office, 51890

Washington Street, New Baltimore, MI 48047 by hand delivery or mail, to the attention of ABSD Maintenance Department by 10:00 a.m. local time on May 5, 2021 Proposals must be sealed with bidder's name on the outside of the envelope and designated as follows:

Sealed Bid Enclosed Anchor Bay School District –Custodial Supplies Contractor Name, Address, Phone Number

Sealed bid proposals will be publicly opened and read aloud on May 5, 2021 immediately following the bid deadline via the below zoom link.

Join Zoom Meeting

Meeting ID: 927 3292 6642

Passcode: 5WXtH9

1.02 The Owner shall not open, consider, or accept a bid proposal that is received after the date and time specified for bid submission in this advertisement for bids. Please note that some delivery services consider the Anchor Bay School District Maintenance Department a rural route. Some delivery services will not deliver the overnight package until late in the afternoon. It is the responsibility of the bidder to verify delivery date and time of their bid proposal.

1.03 By making a bid, each bidder represents that he has read and understands the documents, has correlated their observations with the requirements of the documents, and has bases there bid upon he materials and equipment required by the documents.

1.04 No oral, facsimile, telegraphic, telephone proposal, modification or interpretation will be considered.

1.05 Substitutions: Bids shall be based on the specifications indicated in the bid documents. The bidder is encouraged to submit proposals with voluntary alternates that meet or exceed the bid specifications. Proposed substitutions shall be detailed and included in the bid as voluntary alternates. Voluntary alternates found to meet or exceed the specifications will be considered by the owner. See additional information regarding substitutions in specifications.

1.06 Bidders shall submit as part of the bid, an itemized list of products as well as unit prices for each.

Unit prices will govern the addition or deletion to the contract. The owner reserves the right to add or subtract to the quantities using the unit price given. If the dealer has stipulations, they must specify them at the time of bid.

1.07 Bids shall be submitted in duplicate on the forms furnished. Each copy shall be properly executed and signed by the person or persons legally authorized to bind the bidder to a contract. The copies shall be enclosed in a sealed envelope marked, “Sealed Bid Enclosed, Anchor Bay School District –Custodial Supplies, Contractor Name, Address, and Phone Number”.

1.08 Bids may be modified or withdrawn before the time established for receipt of bids. After such time bids shall remain firm for (ninety) 90 days.

1.09 Rights Reserved by the Owner: The right to reject any or all bid proposals, either in whole or in part, or to waive any informalities or irregularities therein or award the contract to other than the lowest bidder is reserved by the Anchor Bay School District.

1.10 Taxes: The undersigned affirms that payment of applicable federal, state and local taxes are included herein. The Anchor Bay School District is exempt from state sales tax for equipment purchases.

ANCHOR BAY SCHOOL DISTRICT

5201 County Line Road, Suite 100

Casco, MI 48064

Custodial Supplies

SPECIFICATIONS AND INSTRUCTIONS

Anchor Bay School District seeks to purchase Custodial Supplies through competitive bidding. If your firm is interested, please submit the information requested in the Request for Proposal (RFP) to the Anchor Bay School District by 10:00 a.m. on May 5, 2021. All information necessary for the submittal is contained in this RFP.

1. While substitutions are permitted the district may request samples of products.

Sample requests will be made no later than May 7, 2021 and must be picked up no later than May 14, 2021.

2. Substitutions must be equivalent to or better than specified.

3. Must have vendor identification on each item presented as samples upon the district’s request.

4. District is not responsible for shipping cost to and from District.

5. All delivery charges including fuel are to be included in pricing.

6. There shall be no required minimum order.

7. Orders will be placed the first week of each month. Delivery is expected at each location as listed in the specifications and within a week of order being placed.

8. Contract term shall be 2 years. July 1, 2021 – June 30, 2023 during which time all pricing is to remain firm. ABSD is aware of Force Majeure’s which have been declared by some manufactures resulting in price increases in resin and polymer products. ABSD expects that as the industry stabilizes and prices decrease those savings should be extended to the District, in addition if vendor pricing must increase as a result of the measures beyond our control ABSD will review with the vendor and come to a solution that is fair and equitable for all parties.

9. Anchor Bay School District is a member of MSBO, HPS and REMC. Vendor to provide pricing that will most benefit the district.

Hand Soap

Anchor Bay School District currently uses a bulk lotion soap system. We have asked for pricing on alternative systems in addition to the current system. Should the district decide to switch hand soap it is expected that the vendor will remove all existing dispensers and install all new dispensers at vendors expense. This work is expected to be completed no later than August 1, 2021. Scheduling of installation shall be scheduled with the Maintenance Department. Shall any dispenser fail while the district continues to purchase awarded hand soap from vendor who supplied dispensers the dispenser will be replaced at no expense to the district.

Paper Products

Should the district decide to switch roll towel or toilet paper suppliers and in the event the districts current dispensers will not accommodate the awarded product it is expected that the vendor will remove all existing dispensers and install new dispensers at vendors expense. This work is expected to be completed no later than August 1, 2021. Scheduling of installation shall be scheduled with the Maintenance Department. Shall any dispenser fail while the district continues to purchase awarded paper products from vendor who supplied dispensers the dispenser will be replaced at no expense to the district.

Dispensing Products

Anchor Bay School District currently uses a Betco Fast Draw system for our cleaning chemical needs. While substitutions are allowed should the district decide to switch cleaning chemical systems it is expected that the vendor will remove and properly dispose of all existing dispensers and install new dispensers at the vendors expense. This work is expected to be completed no later than August 1, 2021.

Scheduling of installation shall be scheduled with the Maintenance Department.

Shall any chemical dispenser fail while the district continues to purchase awarded chemical product from vendor who supplied dispensers the dispenser will be replaced at no expense to the district.

Delivery locations:

Anchor Bay High School Middle School North 6319 Countyline Road 52805 Ashley Street Fair Haven, Mi 48023 New Baltimore, Mi 48047

Middle School South Naldrett Elementary 48650 Sugarbush Road 47800 Sugarbush Road New Baltimore, Mi 48047 New Baltimore, Mi 48047

Sugarbush Elementary Lottie Schmidt Elementary 48400 Sugarbush Road 33700 Hooker Road New Baltimore, Mi 48047 New Baltimore, Mi 48047

Compass Pointe Learning Center Great Oaks Elementary 51518 Industrial Drive Unit H 32900 24 Mile Road New Baltimore, Mi 48047 New Baltimore, Mi 48047

Early Childhood Center Lighthouse Elementary 52680 Washington Street 51880 Washington Street New Baltimore, Mi 48047 New Baltimore, Mi 48047

Ashley Elementary Anchor Bay Aquatic Center 52347 Ashley Street 52401 Ashley Street New Baltimore, Mi 48047 New Baltimore, Mi 48047

Anchor Bay Warehouse MacDonald Early Childhood 51890 Washington Street 5201 Countyline Road New Baltimore, Mi 48047 Casco, Mi 48064

Maconce Elementary Maintenance/Transportation/Warehouse 6300 Church Road 51890 Washington Street Ira, Mi 48023 New Baltimore, Mi 48047

Custodial Supply Bid Form

Vendor Name

Contact Name:

Vendor Address

Vendor Phone Number

To be completed by Vendor

Product Packaging Monthly Use

Product Name Order # Qty per case

Cost each Cost per case

Floor Products

Hillyard Top Shape SealWax or equivalent

5-gallon Summer only

Hillyard Devastator Stripper or equivalent

Hillyard Power Floor Stripper or equivalent

Hillyard Top Clean or equivalent

Betco Fast Draw Products

Betco AF79 or equivalent

Case 0-5

Betco PH7 Dual or equivalent

Case 0-5

Betco Ph7 Daily or equivalent

Case 0-5

Betco Deep Blue or equivalent

Case 0-5

Betco Clear Image or equivalent

Case 0-5

Betco Velocity or equivalent

Case 0-5

Betco Citrus Chisel or equivalent

Case 0-5

Betco Sure Bet or equivalent

Case 0-5

Betco Quat Stat SC or equivalent

Case 0-5

Betco SaniBet or equivalent

Betco Push or equivalent

In addition to the above Betco Fast Draw Dispensing Products please provide pricing on a “Green” Product Line as listed below

Additional space is provided to provide information on additional “Green” products.

Product Packaging Monthly Use

Product Name Order Number

Qty per Case

Cost Each Cost per Case

Betco “Green” Restroom Disinfectant or equivalent

Betco “Green” Multi- Purpose Disinfectant or

Betco “Green” Multi- Purpose Cleaner or

Betco “Green” Glass cleaner or equivalent

Betco “Green” degreaser or equivalent

Hand Soap

Prolink lotion hand soap bulk or equivalent

Case 0-5

In addition to the above hand soaps please provide options for foaming handsoap. Include information in spaces below.

Dispensers to be provided and installed at vendors expense should the district decide to switch product lines.

Specialty Soaps & Hand Sanitizers

Arrow 366 hair & body Medi Soap or equivalent

Case 0-5

Betco Winning Hands foaming handsoap

Case 0-5

Clairo 1000 ML foaming hand sanitizer

Case 0-5

Buckeye Hand Sanitizer Refills

Case 0-5

Floor Pads

12” green floor pad 3M or equivalent

Case 0-5

12” white green floor pad 3M or equivalent

Case 0-5

12” black floor pad 3M or equivalent

Case 0-5

12” red floor pad 3M or equivalent

Case 0-5

12” Hi Pro black floor pad 3M or equivalent

Case 0-5

14” green floor pad 3M or equivalent

Case 0-5

14” white floor pad 3M or equivalent

Case 0-5

14” black floor pad 3M or

14” red floor pad 3M or

Case

0-5

14” Hi Pro black floor pad 3M or equivalent

Case 0-5

20” green floor pad 3M or equivalent

Case 0-5

20” white floor pad 3M or equivalent

Case 0-5

20” black floor pad 3M or equivalent

Case 0-5

20” red floor pad 3M or equivalent

Case 0-5

20” Hi Pro black floor pad 3M or equivalent

Doodle Bug Pads Brown

Doodle Bug Pads Black

Doodle Bug Pad holder

Each 0-5

Vacuum Bags

Advance Vac Bags

#AD147058500

Package 0-5

Windsor Sensor Vac Bags

Package 0-5

Karcher backpack Vac Bags

Package 0-5

Advance Carpet Twin Vac Bags #56704181

Package 0-5

Clarke Vac Bags #1741058500

Package 0-5

Paper Products

Jr. Jumbo Toilet Paper, 2 ply,9” Jumbo Roll, 1000 ft roll, 12 rolls per case

Case 10-15

Roll Towel 800’ rolls, 6 rolls per case

Case 10-15

30 x 37 clear trash bags, 12 micron, 500 per case, 20 rolls of 25 bag per case

Case 5-10

40 x 46 black trash bags,

1.2 mil, 100 per case, 5 rolls of 20 bags per case

Case 5-10

CRC 23 gallon slim jim liner 30 x 50, 1.2 mil, 100 per case

Kleenex 2 ply, 100 per box

Perforated Roll Towel, 30 rolls per case

Case 0-5

Mop Heads & Handles

Dust mop head 5 x 24 launder-able fuller or equivalent

Each 0-5

Dust mop head 5 x 36 launder-able fuller or equivalent

Each 0-5

Dust mop head 5 x 48 launder-able fuller or

Dust mop head 5 x 72 launder-able fuller or equivalent

Finish mop head 16 oz

Finish mop head 24 oz

Each

Finish mop head 32 oz

Full blend launder-able wet mop head 16 oz

Each 0-5

Full blend launder-able wet mop head 20 oz

Each 0-5

Full blend launder-able wet mop head 24 oz

Each 0-5

Full blend launder-able wet mop head 32 oz

Each 0-5

Microfiber green kitchen mop head

Each 0-5

Wax applicator mop head & handle

Each 0-5

Dust mop frame 24” quick connect

Each 0-5

Dust mop frame 36” quick connect

Each 0-5

Dust mop frame 48” quick connect

Each 0-5

Dust mop frame 72” quick connect

60” wooden mop handle Each 0-5

Gloves

Vinyl latex free, powder free 5 mil gloves Small box of 100

Case 0-5

Vinyl latex free, power free, 5mil gloves Medium box of 100

Case 0-5

Vinyl latex free, power free, 5 mil gloves Large box of 100

Case 0-5

Vinyl latex free, powder free, 5 mil glove X-large box of 100

Case 0-5

Miscellaneous Cleaning Supplies

Cotton Rags 25 pounds Box

Furniture polish aerosol Case

Graffiti Remover aerosol Case 0-5

Stainless Steel Cleaner aerosol

Lice Killer aerosol

Toilet Bowl swabs

Bio Hazard Fluid Clean up Kit

Each 0-5

Cellulose Sponge 6 x 4 ¼ x 1 5/8 3M or equivalent

Green & Yellow scrub sponge 3.5 x 6 3 M or equivalent

Carpet Extraction Fluid

Betco Fiber Pro Spot Bet carpet spotter or

Case

White Water Multi-Use Oxygen Cleaner

Case 0-5

Betco Stix mild acid toilet bowl & tile cleaner ready use or equivalent

Case 0-5

Betco Fix It Neutralizing Rinse or Equivalent

Case 0-5

Betco MAD mild acid detergent or equivalent

Case 0-5

Betco PH7 Daily cleaner or equivalent

5-gallon 0-5

White Water Case 0-5

Citrus H20 Sanitizer Cleaner

References

Provide a minimum of three (3) customer references for product and/or services of similar scope dating within the past 5 years.

Entity Name:

Title:

City:

State:

Phone Number:

Years Services:

Description of Services:

Annual Volume:

PROPOSAL FORM

Name of Bidder: ____________________________________________________________

Address of Bidder: ____________________________________________________________

Telephone Number: ____________________________________________________________

Fax Number: ____________________________________________________________

Costs: By making a bid, each bidder represents that he has read and understands the documents, has correlated their observations with the requirements of the documents, and has based there bid upon the materials and equipment required by the documents.

Delivery Date: ____________________________________________________________

Warranties: ____________________________________________________________

Please attach manufacturer’s warranty sheets, if applicable.

Please attach sheets listing variations to specifications.

Acceptance of Proposal: In submitting this bid, it is understood that the right to reject any or all bid proposals, either in whole or in part, or to waive any informalities or irregularities therein or award the contract to other than the lowest bidder is reserved by the Anchor Bay School District.

Date: ____________________________________________________________

Signature: ____________________________________________________________

Title: ____________________________________________________________

Witness: On this ____________________ day of ____________________, 20__, the aforesaid personally appeared to me as the person(s) described in and who executed the foregoing instrument, and acknowledged it was executed as a free act and deed.

Notary Public

County: ____________________________________________________________

Commission Expires: ____________________________________________________________

Signature: ____________________________________________________________

FAMILIAL DISCLOSURE: All bidders must provide the following familial disclosure in compliance with MCL 380.1267

Familial Relationship (complete A or B):

A. None _________

B. The following are familial relationships between the owner or any employee of the bidder and any member of the board, intermediate school board, or board of directors or the superintendent of the school district, intermediate superintendent of the intermediate school district, or chief executive officer of the public-school academy. Provide employee name, associated family contact, family contact position, and familial relationship.

FAMILIAL DISCLOSURE FORM

All bidders must complete the following familial disclosure form in compliance with MCL

380.1267.

By this sworn and notarized statement we are disclosing familial relationship(s) that exists (as noted above) between the owner or any employee of the bidder and any member of the board, intermediate school board, or board of directors or the superintendent of the school district, intermediate superintendent of the intermediate school district, or chief executive officer of the public-school academy. (Anchor Bay School District will not accept a bid that does not include this sworn and notarized disclosure statement.)

Disclose any familial relationship and complete the form below in its entirety:

Complete this portion whether or not a familial relationship exists:

Signature(s): Title: Title:

Name of firm:

STATE OF MICHIGAN )

) SS

COUNTY OF )

On this __________ day of _______, 20__, before me a Notary Public in and for said county, personally appeared ___________________________________, agent of the said firm ________________________, and who acknowledged the same to be his free act and deed as such agent.

Notary Public

ERTIFICATION OF COMPLIANCE- IRAN ECONOMIC ACT

MICHIGAN PUBLIC ACT NO. 517 OF 2012

The undersigned, the owner, or authorized officer of the below-name company (the “company”), pursuant to the compliance certification requirement provided in the Anchor Bay School District’s Request For Proposal (the “RFP”), hereby certifies, represents, and warrants that the Company (which includes officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act NO 517 of 2012 (the “Act”), and that in the event the Company is awarded a contract by the Anchor Bay School District as a result of the aforementioned RFP, the Company is not and will not become an “Iran Linked Business” at any time during the course of performing any services under the contract.

The Company further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000 or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the Anchor Bay School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the dates that it is determined the person has submitted the false certification.

Name of Company

Name and Title of Authorized Representative

Signature

Date