Analytical Lab Services

The City of Orlando is seeking qualified bidders for Analytical Lab Services through Invitation for Bid (IFB) No. IFB24-0077, with bids due on March 14, 2024, at 2:00 PM via an electronic virtual bid opening. The procurement covers comprehensive laboratory testing services encompassing 115 specific line items for metal, chemical, biological, and environmental testing using EPA and Standard Methods. A non-mandatory pre-bid conference is scheduled for February 22, 2024. Bidders must possess a current NELAP (National Environmental Laboratory Accreditation Program) certification and maintain a local service facility within 20 miles of Orlando City Hall. The required deliverables include electronic data submissions using specific formatting requirements outlined in Exhibit C (LinkoPipe EDD Specification) and Exhibit B (LabSync 2.0 File Specification), with mandatory reporting in both PDF and Excel formats compatible with the Florida Department of Environmental Protection's Watershed Information Network (WIN) standards. Evaluation criteria will focus on responsiveness, technical capability, certification compliance, and per-test pricing across the 115 specified analytical tests.

The contract allows for potential award to multiple vendors on a per-item or per-group basis, with no explicit set-aside designations for disadvantaged enterprises mentioned. The initial contract term is one year, with potential renewals for up to four additional twelve-month periods, not exceeding a total of 60 months. While specific budget ranges are not explicitly stated, bidders are required to provide unit costs for each test and an additional percentage discount for unspecified services. The City of Orlando Environmental Laboratory Services, located in Oviedo, Florida, currently holds State Laboratory ID E53087 and EPA Lab Code FL00262, valid through June 30, 2024, suggesting potential in-house capabilities that may complement the contracted services. Bidders must complete a comprehensive vendor questionnaire, provide various certifications including conflict of interest disclosures, submit a current W-9, prove insurance coverage, and demonstrate NELAP certification. The City reserves the right to award the contract to the most responsive and responsible bidder based on the submitted documentation and pricing.