AMS TREX Hart Device Communicator

The City of Austin is issuing an Invitation for Quotation (IFQ) number 1100 CPG1058 for the procurement of one unit of an AMS TREX Hart Device Communicator (manufacturer part number TREX2CHPKL9S3S). This is a straightforward goods procurement managed by buyer Christopher Gorski, with quotes due by February 19, 2026. Offerors must submit completed Quote Sheets and Offer Sheets via email to christopher.gorski@austintexas.gov with all pricing provided on an FOB Destination basis, inclusive of freight charges, handling, and applicable discounts. The City of Austin is exempt from Federal Excise and State Sales Tax. Award will be made to the lowest responsive offer meeting any minimum qualifications stated in the solicitation, with payment to be made within thirty days of receipt of properly documented invoices contingent upon satisfactory delivery to the City. Contractors must comply with all applicable federal, state, and local laws, including wage theft certification requirements and various insurance requirements such as Commercial General Liability with minimum bodily injury and property damage limits of $500,000 per occurrence. Offerors must designate a delivery method through either a named common carrier or vendor delivery, with Workers Compensation Employee Liability and Business Automobile Liability Insurance requirements waived if shipment is made by common carrier.

The solicitation process initially targets vendors certified through the State of Texas and City of Austin as HUBs or M/WBEs; if adequate quotes are not received, the solicitation is posted online at the City's Austin Finance Online website with notices emailed to all vendors registered for applicable commodity codes. No specific set-asides, incumbent vendor information, funding source details, or explicit award values are provided in the solicitation documents. The contract contains standard terms including termination at will by the City, warranty provisions, records retention requirements for three years post-payment, and indemnification obligations. No site visits, bidders' conferences, or specific question submission deadlines are specified in the available documentation. The budget or award value for this procurement has not been disclosed in the posted materials.