AML - Limestone Sand

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Department of Environmental Protection Office of Abandoned Mine Lands (WVDEP/AML), is conducting a Centralized Request for Quote (CRFQ 0313 DEP2600000025) for the supply and delivery of high calcium content limestone sand to eight counties: Braxton, Grant, Harrison, Marion, Randolph, Taylor, Tucker, and Upshur. The solicitation seeks to establish an open-end contract requiring vendors to supply a total of 200 tons of limestone sand—25 tons per county—with the capability to deliver a minimum of six loads per day. The limestone sand must meet strict specifications including a minimum calcium carbonate content of 90%, with precise particle distribution requirements: 100% passing a No. 4 mesh screen, 60% minimum passing a No. 10 mesh screen, 25% minimum passing a No. 20 mesh screen, and a maximum of 30% passing a No. 170 mesh screen. All deliveries must be made on an F.O.B. destination basis to the WVDEP Office of AML&R at 601 57th Street SE, Charleston, WV, with standard orders delivered within 72 hours of placement and emergency orders within two working days. Vendors must maintain commercial general liability insurance of at least $1,000,000 per occurrence and automobile liability insurance of at least $1,000,000 per occurrence, and must submit unit pricing covering all labor costs, mileage, travel expenses, recycling costs, and delivery charges. The solicitation was issued on February 17, 2026, with a question submission deadline of February 20, 2026 at 4:00 PM ET, a mandatory pre-bid meeting (date not specified), and a bid opening on March 5, 2026 at 1:30 PM ET.

The solicitation does not identify specific set-aside designations or restrictions limiting vendor eligibility based on disadvantaged enterprise status; therefore, all qualified vendors appear eligible to respond. No incumbent vendors or current contractors are identified in the available documentation. The initial contract term is one year with renewal options for up to three additional successive one-year periods, contingent upon mutual written consent and approvals from the Purchasing Division and West Virginia Attorney General's office. Prior to contract award, the apparent successful vendor must provide laboratory analysis confirming the limestone sand meets the required 90% calcium carbonate content specification and must be registered with the West Virginia Purchasing Division. The procurement is subject to West Virginia procurement laws, including compliance with antitrust provisions, domestic product preferences, and prohibition against Israel boycotts. No specific funding amount or budget range is identified in the solicitation documents. Interested vendors should direct inquiries to Joseph (Josh) E. Hager III, the procurement officer, at (304) 558-2306 or joseph.e.hageriii@wv.gov.