AML-Drone Package for Mapping Projects

The West Virginia Department of Environmental Protection, Office of Abandoned Mine Lands (WVDEP-AML), through the Department of Administration Purchasing Division, is issuing a Centralized Request for Quote (CRFQ 0313 DEP2600000020) for the one-time purchase of a single drone package designed for mapping Abandoned Mine Lands projects. The solicitation, issued January 15, 2026, requires submission of bids by February 3, 2026, at 1:30 p.m. ET to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305, with a mandatory pre-bid meeting to be held prior to bid opening and a question submission deadline of January 22, 2026, at 4:00 p.m. ET. The drone package must be a Freefly Astro Max or equivalent quadcopter with a minimum twenty-minute flight time, an integrated GNSS/RTK system, survey-grade mapping capability, thermal and long-range cameras with interchangeable lenses, four fast chargers, six batteries, spare propeller sets, and waterproof travel cases; additionally, the equipment must be listed on the Blue UAS Cleared List per National Defense Authorization Act (NDAA) compliance requirements due to federal funding. The vendor selected will be the one providing the lowest overall total cost for items meeting all mandatory specifications, and delivery must occur within ninety (90) working days of receiving a purchase order or notice to proceed to 1000 Technology Drive, Suite 3220, Fairmont, West Virginia 26554.

The contract is subject to federal procurement requirements under 2 CFR 200.317-200.327, which include provisions for minority business participation, domestic preferences, equal employment opportunity, and compliance with the Build America, Buy America Act. Vendors must submit the Contractor Information Form (AVS) from the Office of Surface Mining Reclamation and Enforcement and execute the Federal Funds Addendum document, demonstrating compliance with federal funding stipulations. Commercial General Liability Insurance of at least $1,000,000 is required as a mandatory qualification. The solicitation documents do not indicate incumbent vendors, set-aside designations for disadvantaged enterprises, or specific budget ranges; however, pricing terms specify that invoicing must occur within thirty days of delivery on an F.O.B. destination basis, with payment made according to West Virginia state procedures. This is a one-time purchase with no renewal options, and no specific award value or budget cap is disclosed in the available documentation.