AML-Carbondale (Hill) Portals Phase II Construction

The West Virginia Department of Environmental Protection (WVDEP), specifically the Office of Abandoned Mine Lands and Reclamation (AML), is soliciting bids for the AML-Carbondale (Hill) Portals Phase II Construction project located in Fayette County. This procurement is an Agency Request for Quote (ARFQ) numbered DEP2500000051, seeking a comprehensive mine reclamation and construction contract involving ten mine portal closures, drainage conveyance installation, and wet seals at multiple locations. The project requires electronic bid submission through wvOASIS Vendor Self Service (VSS) by April 3, 2025, at 10:30 AM Eastern Time, with a mandatory pre-bid meeting scheduled for March 19, 2025, at 10:00 AM. Key deliverables include 500 tons of gravel drive rehabilitation, 850 square yards of stabilization fabric, 3,250 tons of mine seal stone, and 10 wet mine seals, with specific line items capped at certain percentages (mobilization at 5%, construction layout at 3%, and quality control at 3%). Contractors must obtain necessary permits, including an NPDES stormwater permit, and implement comprehensive environmental controls, erosion management, site preparation, and revegetation strategies.

The contract opportunity is federally funded, triggering specific compliance requirements under 2 C.F.R. 200.317-200.327, which means vendors must meet extensive procurement standards including minority business participation, domestic preferences, and equal employment opportunity guidelines. Contractors must complete an Abandoned Mine Lands Contractor Information Form and comply with Build America, Buy America (BABA) requirements, mandating that all iron, steel, manufactured products, and construction materials be predominantly produced in the United States. Specific eligibility criteria include maintaining a drug-free workplace, hiring at least 75% of employees from the local labor market, and providing comprehensive insurance coverage, including $2 million in commercial general and automobile liability. The contract has an initial term of one calendar year with potential for up to three successive one-year renewals, with total payments not to exceed $500,000. Bidders must be licensed contractors in good standing with West Virginia state regulations, and those with contracts over $250,000 must submit a detailed subcontractor list, with potential liquidated damages of $1,000 per day for project delays.