Almont Community Schools Auditorium Renovation RFP

Almont Community Schools in Kalamazoo County, Michigan is soliciting sealed bids through a Request for Proposal for theatrical equipment renovations and upgrades at Almont High School Auditorium. The procurement encompasses a comprehensive base bid package that includes a theatrical lighting system upgrade with 24 ETC CSSPOT LED profile fixtures, 20 ETC CSPAR LED wash fixtures, 8 ETC CSCYC cyc fixtures, and an ETC Element 2 controller with dimmer rack; a theatrical sound system upgrade featuring two Danley SM96 three-way loudspeakers, a Crown CDI Drive Core amplifier, a Yamaha TF3 24-fader digital mixing console, and eight channels of Shure SLXD wireless microphone receivers; replacement of the rear cyc curtain; and installation of three new Unison Heritage 5 Button Wall Stations for lighting control. Three optional alternates are available including replacement of all existing theatrical drapery, optional wireless microphones, and optional sound system equipment expansion. All drapery must be fully flame-proofed to current industry standards, and equipment warranties include one year manufacturer coverage plus one year contractor guarantee against defects. Bidders must submit two hardcopies and one electronic copy of proposals that include a detailed proposal overview, vendor information demonstrating years of experience and key personnel qualifications, an itemized bill of materials, two verifiable references, evidence of liability insurance, Iran sanctions compliance affidavit, and a notarized familial relationships disclosure form. A mandatory site tour was rescheduled for February 22, 2021, from 3:30 to 5:30 p.m., with a vendor question submission period running February 23 through March 4, 2021. Sealed bids are due by March 15, 2021, at noon at the central office, with public bid opening scheduled via Zoom on March 19, 2021, at 2:00 p.m. Eastern Time. The school district reserves the right to award the project to the bidder best suited to fulfill requirements regardless of bid amount.

The RFP identifies pre-approved dealers including TLS Sales/Tobins Lake Sales, John Hyatt and Associates, Vincent Lighting, and Sound Planning Communications, and pre-approved manufacturers including Rose Brand for fabric, ETC for lighting equipment, and Danley Sound, Shure, West Penn, Middle Atlantic, Denon, Yamaha, and Whirlwind for sound equipment. No specific set-aside designations for disadvantaged enterprises, minority-owned businesses, or other protected classifications are mentioned in the available documents. A performance bond is not required for this project; however, 15 percent retention of the total contract price will be held until project completion. Michigan State Sales Tax is not applicable to the procurement. The contractor is responsible for obtaining all required permits and inspection fees. No specific budget range, award value, incumbent vendors, or contract term information is provided in the posted documentation. The RFP does not identify existing technology or infrastructure integration requirements beyond the specified equipment compatibility and connection standards outlined in the addendum, which includes stage rigging modifications, curtain track adjustments, and electrical system upgrades to support the new theatrical equipment.