2021 Almont HS Auditorium RFP Final.pdf

ALMONT HIGH SCHOOL AUDITORIUM

ALMONT, MI

ALMONT PUBLIC SCHOOLS Page 1 of 18 01/27/2021

Request for Proposal

Almont Community Schools

Almont, MI for

High School Auditorium

Theatrical Equipment Renovations

BID PACKAGE

Contact: Jack Bostian, Technology Director jbostian@almontschools.org

810-673-9406

The deadline for sealed bids is March 2nd, 2021 at 12:00 noon at the following location:

Almont Community Schools

Board of Education Office

4701 Howland Road

Door 28

Almont, MI 48003 mailto:jbostian@almontschools.org

ALMONT PUBLIC SCHOOLS Page 2 of 18 01/27/2021

THEATRICAL EQUIPMENT RENOVATION

The purpose of this proposal is to update the Theatrical Technical Equipment at Almont High School

Auditorium in Almont, Michigan.

The scope of the project is as follows:

Base Package

1) Renovate the Auditorium Theatrical Lighting Fixture and Control Systems.

2) Add a replacement Rear Cyc Curtain on Existing Hardware.

3) Renovate the Auditorium Theatrical Sound System.

Alternates

1) Replace All the Existing Theatrical Drapery on Existing Hardware.

2) Optional Wireless Microphones

3) Optional Sound System Equipment

Scope of Project

I. Theatrical Lighting System Upgrade and Renovation

Base Bid Lighting work to include:

A. Theatrical Equipment Contractor will remove all existing theatrical lighting fixtures, existing dimmer rack, and existing dimmer control board. This will require the hiring of a reputable licensed Electrical Contractor to perform any and all electrical work associated with this project. All removed existing equipment shall be turned over to the Owner unless directed otherwise.

B Theatrical Equipment Contractor will:

1. Supply all the equipment in the list below.

2. Un-box, address, hang, and in general install all the new theatrical lighting fixtures.

3 Install and configure the new control console.

4. Provide configuration and programming for the House Control System by a Certified ETC

Technician.

5. Provide up to 8 hours of training on the Theatrical Lighting System and specifically the new Theatrical Control Board.

ALMONT PUBLIC SCHOOLS Page 3 of 18 01/27/2021

6. Provide and install a new fabric Cyc Curtain on the existing track hardware.

C. The Electrical Contractor through the Theatrical Equipment Contractor will:

1. Modify the existing plugging strips to join multiple outlets together on a lower number of new circuits. Re-use existing wire if possible. (See Riser Diagram following)

2. Remove existing 2nd Electric hard-wired strip light upstage and covert power feed to new

4 circuit pipe hung box. Re-use existing wire if possible.

3. Install the new Relay Panel and House Dimmer Board and rewire power in and out. Re-use existing wire if possible. (see Riser Diagram following)

4. Install the ETC Paradigm and Unison Heritage Control and re-use or run new wiring for this House Control System. (see Riser Diagram following)

5. Install the New DMX Control equipment and run new DMX wire for Theatrical Fixture

Control. (See Riser Diagram following).

6. The Electrical Contractor’s scope will include any wire, boxes, and conduit that is not specifically called out in the equipment list below.

LIGHTING EQUIPMENT LIST:

Theatrical Lighting Equipment List to consist of:

24 - ETC CSSPOT LED Profile Fixture

10 - ETC EDLT26 Lens

10 - ETC EDLT36 Lens

4 - ETC 25/50 Zoom Lens

20 - ETC CSPAR LED Wash Fixture

20 - ETC Medium Round Diffusion Lens for CSPAR

20 - ETC Wide Round Diffusion Lens for CSPAR

8 - ETC CSCYC Cyc Fixture

28 - ETC C Clamps

52 - ETC Safety Cables

10 - 10’ Powercon Jumpers or as needed

52 - 10’ DMX Cables or as needed

1 - ETC #9104A-U4 circuit Pipe Mount Plug Box (2nd Electric re-wire)

ALMONT PUBLIC SCHOOLS Page 4 of 18 01/27/2021

1 - ETC #ERP 24RI 29B1 MLSP /24 Relay / 29 Breaker Relay Panel

1 - ETC #ERP-SMD Surface Mount Door

1 - ETC #ERP MB200A-10K Main Breaker

1 - ETC #DRD6-12-120 / Unison 12 x 2.4 KW Dimmer Rack (House Lights)

12 - ETC #D20 / Dual 2.4kw Dimmer Module or as needed

ETC #AFM / Airflow Module as needed

1 - ETC #ECPB DMX / In Wall Plate

4 - ETC #ECPB DMX / Out Wall Plates

4 - ETC Single Gang Backbox w/ U bolt Kit

1 - ETC #RSN Opto Box / 8 channel Opto Splitter in din rail box w/ power supply

1 - ETC Element 2 Controller (Theatrical Controller)

2 - 23” Dell Touchscreen LED Monitors w/ cable as needed

1 - 10’ DMX Cable

1 - ETC #P-ACP / Paradigm Processor Control Module (House Control)

1 - ETC #PTS7-4 / Paradigm 7” Touchscreen Wall Mount

1 - ETC #P-LCD-LC-4 Locking Surface Mount Cover

1 ETC Surface Mount Back box for 7” Touchscreen

1 - ETC #P-TS7-P / Paradigm 7” Touchscreen Table Top

1 - ETC #PLCD-LC -4 / Paradigm Locking cover

1 - ETC #UH1RS / Unison Outlet Cover

1 - ETC #CD-15 Unison / 15’ Unison Cable

3 - ETC #UH10005-41F Unison Heritage 5 Button Station

Belden #9729 as needed

Belden #8741 as needed

#14 Green THHN as needed

1 - White Cyc / 1 pc 20’ H x 45’ W / Seamless Trevira Muslin / IFR / sewn flat / Chain in enclosed pocket / Color: White / S Hooks

ALMONT PUBLIC SCHOOLS Page 5 of 18 01/27/2021

II. Theatrical Sound System Upgrade and Renovation

Base Bid Sound Work to Include:

A. Theatrical Sound Contractor through the Theatrical Equipment Contractor will:

1. Provide and install two new three-way, passive full range loudspeakers on the ceiling above the Proscenium as a Left and Right system to cover the main seating area.

2. Provide and install new power amplifiers with built in digital signal processing.

3. Provide and install a new 24 input fader digital mixing console.

4. Provide a factory dust cover for the new digital mixing console.

5. Extend all existing microphone circuits to be plugged into new mixing console.

6. Provide and install a rackmount power strip with sequencing and surge protection.

Sequencing shall be setup so there are no system “pops” when powering up/down. Provide all pluggable AV power distribution as required.

7. Provide and install eight channels of new wireless microphone receivers.

8. Provide and install a wireless antenna distributor.

9. Provide and install two half-wave wireless antennas for the new wireless receivers.

10. Provide eight wireless belt pack transmitters.

11. Provide eight theatrical omni directional lapel microphones.

12. Provide two wireless handheld microphone transmitters.

13. Provide two wired handheld microphones.

14. Provide an assortment of portable equipment including mic stands, cables, etc.

B. Theatrical Sound Contractor will:

1. Supply all the equipment in the list below.

2. Un-box, address, hang, and in general install all the new sound equipment.

3 Install and configure the new control console.

4. Provide configuration and programming for the Sound Control System.

5. Provide up to 8 hours of training on the Theatrical Sound System.

ALMONT PUBLIC SCHOOLS Page 6 of 18 01/27/2021

SOUND EQUIPMENT LIST:

Theatrical Sound Equipment List to consist of:

Qty - Description

2 - Danley SM96 Compact Three-way Passive Horn Loaded Loudspeaker.

2 - Paint Loudspeakers and Hardware to Match Ceiling in a Color Chosen by the Owner.

1 - West 25227 Plenum 12-2 Loudspeaker Cable

2 - Custom Rigging Hardware to Safely Suspend the Loudspeakers from the Ceiling.

1 - Crown CDI Drive Core 2x1200 Two Channel Power Amplifier.

1 - Yamaha TF3 24 Fader Digital Mixing Console.

1 - Yamaha TF3 Dust Cover.

1 - OFE Reuse Existing Sound Equipment Rack.

1 - Middle Atlantic PDS-1615R Sequencing Rackmount Power Strip With Surge Protection.

1 - Denon DN-300ZB CD/Media Player with Blue Tooth.

4 - Shure SLXD-14D Dual Rackmount Wireless Microphone Receivers.

8 - Shure SLXD1 Body Pack Transmitters.

2 - Shure SLXD2-BB87A Handheld Transmitter with Beta87A Microphone Capsule.

8 - Shure WL93-6 Omni Directional Lapel Microphone Theatrical Version 6ft Verify (Color with Owner).

1 - Shure UA845UWB Antenna Distributor.

2 - Shure U8 Half-Wave Wireless Antenna (Verify and Select Model for Provided Frequency

Group).

2 - Shure SM58S Wired Handheld Microphone with On/Off Switch.

4 - Whirlwind MK410 Microphone Cables, Black 10ft.

12 - Whirlwind MK425 Microphone Cables, Black 25ft (Provide 8 for WL Microphone Receivers

Labeled as “1-8”).

2 - Whirlwind MK450 Microphone Cables, Black 50ft.

4 - Atlas Sound MS20E Microphone Stands Ebony Finish.

4 - Atlas Sound PB21XEB Adjustable Length Boom Arm Ebony Finish.

ALMONT PUBLIC SCHOOLS Page 7 of 18 01/27/2021

1 - Radial Engineering ProAV1 Multimedia Direct Box.

2 - Whirlwind SN10 1/4”TS to 1/4"TS Cable, 10ft.

1 - All Miscellaneous Installation Materials, Cables, Connectors, and Hardware as Required.

III. General Conditions

A SUBMITTALS

1. Theatrical Sound Contractor shall provide electronic copies of full system submittals.

2. Submittals shall include:

a. Component and installation drawings showing a full description and understanding of the scope and detail of the project. These drawing will be subject to the approval of the Theatrical Consultant prior to the beginning of any aspect of the project. Such approval does not relieve the Theatrical Electrical Contractor of the responsibility for providing equipment in accordance with this specification.

B. ACCEPTABLE MANUFACTURERS AND QUALITY ASSURANCE

1. The equipment in this section shall be provided and installed by a reputable and reliable

Theatrical Equipment Contractor with equipment supplied by a Theatrical Fabric and / or

Rigging Equipment Manufacturer.

C. Pre-approved Dealers and Manufacturers

1. Dealers:

TLS Sales / Tobins Lake Sales Ann Arbor, MI

John Hyatt and Assoc. Grand Rapids, MI

Vincent Lighting Solon, OH

Sound Planning Communications Redford, MI

2. Manufactures:

a. Fabric

Rose Brand

b. Lighting Equipment

ETC (Electronic Theatre Controls)

ALMONT PUBLIC SCHOOLS Page 8 of 18 01/27/2021

c. Sound Equipment

Danley Sound, Shure, West Penn, Middle Atlantic, Denon, Yamaha, and

Whirlwind.

D. All Fabric shall be fully Flame Proofed to meet current industry standards or be made from nonflammable materials (IFR)

E. WARRANTY

A. Manufacturer:

1. Manufacturer shall warrant products under normal use and service to be free from defects in materials and workmanship for a period of one (1) year from date of delivery.

2. Warranty shall cover repair or replacement of such parts determined defective upon inspection.

3. Warranty does not cover any product or part of a product subject to accident, negligence, alteration, abuse, or misuse. Warranty does not cover any accessories or parts not supplied by the manufacturer.

4. Warranty shall not cover any labor expended or materials used to repair any equipment without manufacturer’s prior written authorization.

B. Theatrical Equipment Contractor

1. The Theatrical Equipment Contractor will provide a one (1) year written guarantee against defects in materials or workmanship starting from the date of acceptance of equipment by the Owner’s Representative.

2. They will also warranty any equipment or materials they provide in addition to those by the manufacturer.

3. The guarantee shall not cover damage due to normal wear and tear, acts of God, or improper use of equipment.

4. Any required maintenance or replacement shall be provided by the Theatrical

Equipment Contractor within thirty (30) days of notification by the owner except for safety related items, which shall be corrected or addressed within 48 hours of notification.

ALMONT PUBLIC SCHOOLS Page 9 of 18 01/27/2021

Add Alternate #1 - Replace existing Stage Drapes on Existing Hardware

PRODUCT REQUIREMENTS

A. DRAPERY

1. All drapery shall be made from first quality fabrics with no less than full height panels.

The drapes will be made flat or with fullness as per the Drapery Schedule to follow.

2. Cotton thread shall be used for the assembly of all Drapes using Cotton Fabric. Nylon or

Polyester thread will be substituted when the base fabric will be synthetic.

3. The top of the drapes shall have a jute or synthetic webbing sewn onto the rear as a header. The Header shall have #4 Brass grommets on 12” centers or in every pleat unless specifically stated otherwise in the drapery schedule. Either #10 S hooks or 24” tie lines shall be provided depending on the hanging mechanism to be used.

4. The bottom hem shall be no less than 5” deep. If weighting chain is called for, a separate enclosed canvas pocket shall be sewn into the bottom hem so that the chain is hung 2” above the bottom of the hem, so as not to allow the chain to drag on the floor. If called for the chain weight will be #10 jack chain or lead tape.

5. The side edges of all drapery panels will be finished with a single turn with a salvage edge and a double turned with a cut edge. The turn will be at least 2” wide.

6. All drapes will be tagged with a Certification of Flameproofing from the Drapery

Manufacturer, Date of Construction, Type of Drapery, and Size clearly marked on the upper offstage header.

7. All Drapes will be delivered in a clean and undamaged condition. It will be the responsibility of the Theatrical Rigging Contractor to assure that they are kept clean until the point of delivery to the Owner. Timing of the installation of the Drapes should be considered to ensure that they are kept clean after hanging in regards to the other trades on the job site.

Drapery List:

2 pcs 18’ H x 23’ W / 25 oz Charisma IFR Velour / 50% fullness / 12” Turnback onstage edges / Chain in enclosed pocket / Color: TBD / S Hooks

1 pc 6 ‘ H x 45’ W / 25 oz Charisma IFR Velour / 50% fullness / Color: TBD / Tielines

4 pcs 18’ H x 24’ W / 16 oz Athena IFR Velour / 50% fullness / Chain in enclosed pocket /

Color: Black / S Hooks

4 pcs 20’ H x 12’ W / 16 oz Athena IFR Velour / 50% fullness / Chain in enclosed pocket /

ALMONT PUBLIC SCHOOLS Page 10 of 18 01/27/2021

Color: Black / S Hooks

3 pcs 8’ H x 45’ W / 16 oz Athena IFR Velour / 50% fullness / Color: Black / Tielines

Labor to remove existing drapes and install replacement drapes

Manlift rental as needed

Add Alternate #2 – Optional Wireless Microphones

Provide and install Four (4) Additional Wireless Microphone Systems.

Equipment list:

2 - Shure SLXD-14D Dual Rackmount Wireless Microphone Receivers.

4 - Shure SLXD1 Body Pack Transmitters.

2 - Shure SLXD2-BB87A Handheld Transmitter with Beta87A Microphone Capsule.

4 - Shure WL93-6 Omni Directional Lapel Microphone Theatrical Version 6ft Verify (Color with Owner).

1 - Shure UA845UWB Antenna Distributor.

2 - Shure U8 Half-Wave Wireless Antenna (Verify and Select Model for Provided Frequency

Group).

4 - Whirlwind MK425 Microphone Cables, Black 25ft (For WL Microphones Labeled “9-12”).

Add Alternate #3 – Optional Sound Equipment

Provide and Install a 16 Input by 8 Output Digital Stage Box at Downstage Right to Expand the

Sound System I/O Onstage. Provide and Install (2) Runs of Shielded Cat6 Cabling from the FOH mixing to the Stage Right Stage Box. Provide and Install a (2) RU Equipment Rack Mounted to the

Back Downstage Right Wall to House the Stage Box. Provide (2) Powered Monitor Speakers and

Cables.

Equipment list:

1 - Yamaha TIO1608-D Digital Stage Box with 16 Mic/Line Inputs and 8 Line Outputs.

1 - Yamaha NY64-D Dante Expansion Card for TF Series Consoles.

1 - West Penn 254246 Cat6 Plenum Cable.

1 - Middle Atlantic RK2 Black Laminate Rack.

ALMONT PUBLIC SCHOOLS Page 11 of 18 01/27/2021

2 - QSC K10.2 Powered 10” Two-Way Multipurpose Loudspeaker.

2 - Whirlwind MK425 Microphone Cables, Black 25ft.

2 - Hosa PWX-425 AC Power Extension Cables, Black 25ft.

END OF SECTION

ALMONT PUBLIC SCHOOLS Page 12 of 18 01/27/2021

BID FORM

The intention of this bid is to award this project to one Theatrical Equipment Contractor who will provide all the theatrical lighting equipment, theatrical sound equipment, electrical contractor services, and alternates if accepted. Theatrical Equipment Contractor shall provide all materials, hardware, installation, setup, and programming necessary to provide a complete turn-key system for the Owner.

Only complete package pricing will be accepted. The Owner reserves the right to accept the bidder that is best suited to fulfill the requirement of this project, regardless of the bid amount.

There will be a mandatory meeting/tour of the Almont High School Auditorium on Tuesday February

16th from 11:00 am until 1:00 pm. Email jbostian@almontschools.org to reserve a spot for this required meeting/tour.

There will be a 14 day period for any questions to be submitted via email to jbostian@almontschools.org. The dates for this period are February 17th until February 24, 2001.

Bids will be opened publicly via Zoom on Friday March 5th at 2:00 pm. Please click on this link to attend the bid opening Zoom:

https://us02web.zoom.us/j/87291888969?pwd=M0xHYUhKK21yV0FQUnFpM0liQXp4Zz09

Bid responses must include the following:

A. Two hardcopies and one electronic copy of complete RFP

B. Bid cover sheet with vendor name and contact information and RFP pricing clearly listed

C. A Proposal Overview

D. Vendor Information

a. Company’s Legal Name, and name of any parent company

b. Number of years performing sound/lighting work

c. List key personnel who will be assigned to the project with qualifications

E. An annotated copy of RFP with acknowledgments of requirements and notes detailing any non-compliance with bid requirements

F. Itemized Bill of materials

G. Two verifiable references including contact names and phone numbers

H. Evidence of liability Insurance and coverage levels

I. Affidavit of Compliance-Iran Sanctions

J. Affidavit of Familial Relationships Form https://us02web.zoom.us/j/87291888969?pwd=M0xHYUhKK21yV0FQUnFpM0liQXp4Zz09

ALMONT PUBLIC SCHOOLS Page 13 of 18 01/27/2021

Base Bid Theatrical Lighting and Sound Renovation including:

Base Theatrical Lighting Equipment as per list

Upstage Cyc

Base Theatrical Sound Equipment as per list

Installation Labor

Electrical Contractor Services

Transportation of equipment to jobsite

Man Lift or scaffolding as needed

Materials: $

Installation: $

Total: $

ALMONT PUBLIC SCHOOLS Page 14 of 18 01/27/2021

Add Alternate #1 - Theatrical Drapery Replacement

Theatrical Drapery as per list

Installation Labor

Add Alternate #2 - Optional Wireless Microphones

Sound Equipment as per list

Installation Labor

Electrical Contractor Services as needed

ALMONT PUBLIC SCHOOLS Page 15 of 18 01/27/2021

Add Alternate #3 - Optional Sound System Equipment

Sound Equipment as per list

Installation Labor

Electrical Contractor Services as needed

ALMONT PUBLIC SCHOOLS Page 16 of 18 01/27/2021

Iran Business Relationship Affidavit

Effective April 1, 2013 all bids, proposals and/or qualification statements received in the State of

Michigan must comply with the “Iran Economic Sanctions Act”. The Following certification is to be signed and included at time of submittal:

Pursuant to the Michigan Iran Economic Sanctions Act, 2012 P.A. 517, by submitting a bid, proposal or response, respondent certifies, under civil penalty for false certification, that it is fully eligible to do so under law and that it is not an “Iran linked business,” as that term is defined in the

Act.

Signature Title

Company Date

ALMONT PUBLIC SCHOOLS Page 17 of 18 01/27/2021

Affidavit of Bidder – Familial Relationships Form

Important: This disclosure statement must be included with your bid as required by state law (Public Act 232 of 2004).

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Almont Community Schools Board of Education. The Board of Education shall not accept a bid that does not include this sworn and notarized disclosure statement.

The undersigned, the owner or authorized officer of ______ _________ (the “Bidder”), pursuant to the familial disclosure requirement provided in the Almont Community Schools Request for Proposal, hereby represent and warrant, except as provided below, that no familial relationships exist between the bidder(s) and any member of the Board of Education of Almont Community Schools.

List any Familial Relationships:

BIDDER: _________________________

By: ___________________

Its: _______________________________

STATE OF MICHIGAN )

ss. COUNTY OF ______)

The instrument was acknowledged before me on the _____ day of _____________, 20__, by

Notary Public

______________________ County, Michigan

My Commission Expires: __________________

Acting in the County of: __________________

THEATRICAL LIGHTING & SOUND

RENOVATIONS

01-26-2021

THIS A CONCEPTAL DRAWING - SCALE AND EQUIPMENT

LOCATIONS MAY NOT MATCH ACTUAL FIELD CONDITIONS.

VERIFY ALL LOCATIONS AND DIMENSIONS PRIOR TO

INSTALLATION.

SECOND FLOOR

TECH BOOTH

CH

Rectangle

CH

Callout

NEW BUTTON PANEL

CH

Rectangle

CH

Callout

NEW BUTTON PANEL

CH

Callout

NEW BUTTON PANEL

CH

Rectangle

CH

Rectangle

CH

Callout

NEW CONTOL PANEL

CH

Rectangle

CH

Callout

FOH ELECTRIC

CH

Callout

1ST ELECTRIC

CH

Callout

2ND ELECTRIC

CH

Callout

3RD ELECTRIC

CH

Rectangle

CH

Callout

LIGHTING EQUIPMENT ROOM

CH

Rectangle

CH

Rectangle

CH

Rectangle

CH

Rectangle

CH

Callout

NEW MAIN SPEAKER

CH

Callout

NEW MAIN SPEAKER

CH

Callout

EXISTING SOUND RACK

CH

Rectangle

CH

Callout

EXISTING TABLE FOR LIGHTING AND SOUND CONSOLES

ERP

DRD

P-ACP

RSN

FOH

1st Electric

2nd Elec

3rd Electric

DMX out

DMX out

DMX out

DMX out DMX in

FOH

1st Elec

2nd Elec

3rd Elec

Booth

Booth

Stage Left

Upstage

Booth

PTS7-P

UH1RS

UH10005

UH10005

UH10005

PTS7

House

House

Belden # 9729, Typ.

Belden # 8741 plus 1 - #14 THHN, Typ.

8 - #12 THHN + G, on 4 circuits

Re-use existing if possible,Typ.

200 amp

3 phase

Existing Dimmable

House Light Circuits

100 amp

3 phase

Theatrical Lighting

Riser Diagram

New Box

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ALMONT, MICHIGAN

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AUDITORIUM THEATRICAL

LIGHTING RISER DIAGRAM

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13000 Inkster Rd - Redford, MI 48239 p 313.225.4100 - f 313.225.4103

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