All Season Cold Patch OTC

The State of Nevada, through the Nevada Department of Transportation, is soliciting competitive pricing for a one-year open term contract for all-season bituminous asphalt cold patch material supplied in 48-50 pound poly bags. The procurement is being conducted on an all-or-none basis, meaning the selected vendor must provide pricing for the complete scope of work without exceptions or partial bids. Acceptable bids are restricted to products currently listed on the Nevada Department of Transportation's Qualified Products List under specification 408.02.05, with approved vendors including Highway Products Corp., Interwest Safety Supply Inc., Lakeside Industries, Nord-Agar, Crafco Inc., QPR, Seaboard Asphalt Products Co., Cold Mix Manufacturing Corporation, and Unique Paving Materials; bidders proposing unlisted products must obtain NDOT approval prior to the bid opening date and may be required to arrange performance testing. All pricing must be quoted on an FOB destination basis with freight prepaid to delivery addresses and no additional shipping charges applicable. The contract period runs from the date of award through April 30, 2027, with potential extensions available if deemed in the State's best interest. Critical deadlines include a vendor question deadline of April 20, 2026, at 2:00 P.M. PT, and bid submission and opening scheduled for May 4, 2026, at 5:00 P.M. PT. Equipment must be new only, with used, refurbished, demo, prototype, or gray market items explicitly prohibited, and bidders must submit descriptive data and printed specifications for all items being quoted.

Nevada-based businesses may claim a five percent preference on quoted prices if a majority of goods are produced in Nevada, and local businesses owned and operated by veterans with service-connected disabilities receive an additional five percent preference on contracts valued between $50,000 and $500,000, although these preferences cannot be combined. The contract is primarily intended for use by the Nevada Department of Transportation but may accommodate orders from other State agencies, cities, counties, and political subdivisions as needed, with estimated volume quantities provided for bidding purposes only and subject to variation based on departmental needs and budget availability. Award will be made to the lowest responsible bidder considering factors including location, quality, total cost of ownership, specification conformity, intended use, and delivery dates. Vendors must comply with federal OSHA standards, discrimination prohibitions under Nevada law, and the boycott of Israel prohibition under NRS 333.338, and must submit all quotes through the NevadaEPro procurement platform with acceptance of terms and conditions or documented exceptions. Quoted prices are irrevocable for the contract term and any extensions, with the State typically paying within 30-45 days upon receipt of invoice and agency approval, and the State reserves the right to terminate the contract without cause upon written notice, subject to appropriation of funds. No specific estimated contract value or budget range is disclosed in the solicitation documents.