Airport Access Control and Surveillance Servicing and Support With On-Call Srvcs

Pitkin County, Colorado is seeking proposals for a comprehensive Airport Access Control and Surveillance Servicing and Support contract with on-call services. The procurement involves selecting a firm to provide critical airport security system upgrades, including a one-time consultation to address existing issues and an ongoing service agreement. Specific deliverables include quarterly preventative maintenance, procurement and installation of security hardware and software such as IP video cameras, card readers, access control boards, gate systems, and related infrastructure. Proposers will be evaluated across four key criteria: relevant firm experience (25%), staff qualifications (30%), understanding of project scope (25%), and additional factors. The Request for Proposals (RFP #087.25) requires experienced firms capable of managing extensive security equipment, including 36 electric strikes, 105 IP video cameras, and 130 card readers. Proposals are due by 2:00 PM Mountain Time on July 30, 2025, with the county anticipating issuing a Notice of Award on August 13, 2025.

While the county has not established a firm Disadvantaged Business Enterprise (DBE) participation percentage, previous similar projects have included a 2.6% DBE commitment. The project is anticipated to be funded partially or wholly through Federal Aviation Administration (FAA) grant funds, which will necessitate compliance with FAA Advisory Circulars and various federal, state, and local requirements. The contract will be structured as a master service agreement with monthly invoicing based on hours worked, and compensation will be determined through individual Task Orders. The agreement includes comprehensive insurance requirements for the contractor, including Workers' Compensation, Commercial General Liability, and Auto Liability with specific minimum coverage limits. Although a precise budget is not explicitly stated, the contract allows for projects to be handled through Task Orders, with larger projects subject to formal Request for Proposal/Quotation processes. The contractor will be considered an independent entity, not required to offer services exclusively to Pitkin County, and responsible for their own tax and workers' compensation obligations.