Air Cooled Chiller Rental

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department is soliciting bids for an Air Cooled Chiller Rental through an Invitation for Bids (IFB). The procurement seeks a 155-ton air cooled chiller, specifically requiring 480V, 3-phase, 60-cycle equipment, accompanied by a nine-inch, 6-foot hose and twenty-one cables. The bid is scheduled to open on May 21, 2025, at 3 P.M., with a projected rental period from July 27, 2025, to August 31, 2025. Electronic bid submissions are preferred via email to bids@tdcj.texas.gov, with a 10 MB attachment limit and specific formatting requirements. Vendors must provide comprehensive insurance coverage, including a minimum of $1,000,000 in liability insurance and $500,000 in auto coverage. Evaluation criteria will likely include compliance with state statutes, documentation completeness, insurance requirements, and adherence to strict security protocols for working at correctional facilities.

The solicitation does not explicitly mention set-aside designations or specific restrictions for disadvantaged enterprises. Vendors must meet extensive eligibility requirements, including not being suspended or debarred, and must comply with Texas state and federal regulations. Contractors will be subject to rigorous background checks and must follow detailed security procedures, including tool inventorying and contraband restrictions when working on TDCJ premises. While no specific budget range is provided, vendors should be prepared to meet comprehensive compliance requirements, including E-Verify verification, intellectual property protections, and various state ethics and procurement codes. Payment terms are set at thirty calendar days after invoice receipt or goods delivery, with a preference for direct deposit. The solicitation suggests this is a time-limited rental contract with specific operational requirements for the equipment and personnel involved in the project.