Air Conditioning, Refrigeration and Boiler Repair, Service and Parts - MDA

The State of Missouri, specifically the Missouri Department of Agriculture (MDA), has issued a Request for Proposal (RFP) for Air Conditioning, Refrigeration and Boiler Repair, Service and Parts to be performed at the Missouri State Fairgrounds in Sedalia. The solicitation seeks qualified vendors to provide comprehensive repair and maintenance services, including regular and emergency service calls performed by both certified repairmen and apprentices. Specific service categories include hourly rates for regular and emergency service calls, differentiated by technician certification level, as well as a firm, fixed percentage markup on miscellaneous parts. The contract term is from January 1, 2021 through December 31, 2021, with options to renew for up to three additional one-year periods. Responses to the RFP are due by December 30, 2020 at 2:00 PM CST, and vendors must submit their bids electronically through the MissouriBUYS system or via hard copy to the Division of Purchasing. Evaluation criteria will likely focus on pricing competitiveness, with the contract to be awarded to the lowest responsive and responsible bidder meeting all solicitation requirements.

The RFP does not specify any specific set-aside designations or restrictions on vendor participation, indicating the solicitation is open to all qualified vendors. No incumbent vendor information is provided in the documentation, and there are no mentioned preferences for disadvantaged enterprises or small businesses. Payment terms are established as Net 45 days, with delivery of services to be made Free On Board Destination to the Missouri State Fairgrounds at 2503 West 16th Street in Sedalia, Missouri. While the total estimated contract value is not explicitly stated, the comprehensive nature of the services and potential for three one-year renewals suggests a potentially significant contract opportunity. Vendors are required to provide firm, fixed pricing for the initial contract period and each potential renewal period, ensuring pricing stability throughout the potential four-year engagement. Funding for the contract will be provided through the State of Missouri and the Missouri Department of Agriculture's budget allocation.