Air Conditioner and Air Handling units

The State of Iowa, specifically the Cherokee Mental Health Institute located in Chickasaw County, is seeking bids for a Request for Quote (RFQ) numbered 407-RFQ-407MC2311802 to replace and install two air conditioning and air handling units. The procurement involves procuring and installing a 12.5-ton AC condenser unit and air handler, and a 15-ton AC condenser unit and air handler. Required deliverables include comprehensive installation services, which encompass installing hail guards, line sets, Freon, duct work insulation, electrical conduit struts, and removing existing units using a telehandler from a second-floor porch. Bidders must demonstrate the capability to provide installation and service in Cherokee, IA within 48 hours of any potential issues. The solicitation was opened on May 1, 2023, and will close on May 19, 2023, with key evaluation criteria likely focusing on technical capabilities, service responsiveness, and installation expertise. Payment terms are set at Net 60, with all transactions to be processed through the State of Iowa Purchasing Card (Pcard).

While no specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the documentation, the procurement appears open to qualified HVAC contractors capable of meeting the technical specifications. The State of Iowa will utilize commodity codes related to air conditioning, heating, and ventilation equipment to evaluate potential vendors. Bidders are required to provide details about their business history and ability to meet installation and service requirements. Although a specific budget range was not disclosed, the procurement involves replacing two substantial HVAC units, suggesting a potentially significant investment. The successful vendor will need to demonstrate comprehensive technical capabilities, including the ability to handle complex installation logistics such as second-floor unit removal and immediate service responsiveness. The use of the Pcard system indicates a structured procurement approach with clear payment and performance expectations.