Exceptions Form RFQ.docx

This is an Exceptions Form document for a Request for Quote (RFQ) issued by the State of Iowa, specifically the Cherokee Mental Health Institute in Chickasaw County. The form serves as a template for bidders to document and submit any exceptions or deviations from the RFQ requirements. The solicitation (RFQ 407-RFQ-407MC2311802) concerns the procurement and installation of two HVAC units: a 12.5-ton air conditioning condenser unit with air handler and a 15-ton air conditioning condenser unit with air handler. Installation services include hail guards, line sets, Freon, duct work insulation, electrical conduit struts, and removal of existing units using a telehandler from a second-floor porch. The RFQ opened on May 1, 2023, with a closing date of May 19, 2023. Bidders must demonstrate the capability to provide installation and service support in Cherokee, Iowa within 48 hours of any potential issues.

The Exceptions Form provides a structured format with ten numbered sections for bidders to list exceptions, including the relevant RFQ section and the reason for each exception. Bidders are required to upload the completed Exceptions Form to the Vendor Attachments Section and submit each exception as a question in the Question and Answer Section. Payment terms are established at Net 60, with all transactions processed through the State of Iowa Purchasing Card (Pcard). No specific budget range was disclosed, though the procurement involves replacing two substantial HVAC units. The solicitation appears open to qualified HVAC contractors capable of meeting technical specifications, with evaluation criteria likely focusing on technical capabilities, service responsiveness, and installation expertise.