1142843-event.pdf
PDF 234 KB Posted
- Attached to
- Air Conditioner and Air Handling units
- Solicitation number
- 407-RFQ-407MC2311802
- Issued by
- Chickasaw County, Iowa
About this file
This is a Request for Quote (RFQ) issued by the Iowa Management of Procurement and Contracts System for the Cherokee Mental Health Institute, seeking bids for the replacement and installation of two air conditioning and air handling units. The solicitation, numbered 407-RFQ-407MC2311802, was opened on 5/1/2023 and will close on 5/19/2023. The project involves replacing two separate HVAC units: the first a 12.5-ton AC condenser unit and air handler, and the second a 15-ton AC condenser unit and air handler. The scope of work includes installing hail guards, line sets, Freon, duct work insulation, electrical conduit struts, and using a telehandler to remove the existing unit from a second-floor porch. The bidder must be able to provide installation and service in Cherokee, IA within 48 hours of any potential issues.
The payment terms are set at Net 60, with the State of Iowa allowing 60 days to pay invoices submitted by the bidder. The solicitation requires the use of the State of Iowa Purchasing Card (Pcard) for all payments, and bidders are expected to comply with the Terms of Pcard Acceptance. The RFQ includes multiple commodity codes related to air conditioning, heating, and ventilation equipment, indicating a comprehensive approach to the HVAC replacement. Bidders must provide details about their business history, recycled material content, and ability to meet the specified installation and service requirements. The procurement is structured to ensure a comprehensive and responsive solution for the Cherokee Mental Health Institute's HVAC needs.
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Other files
| File | Type | Posted |
|---|---|---|
| Replace two Air Conditioners and air handling units (1).docx | DOCX document | |
| Exceptions Form RFQ.docx | DOCX document |
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Text version
30 June 2023
Air Conditioner and Air Handling units Cherokee Mental Health Institute is in need of bids for replacement and install of 2 Air Conditioners and air handling units. Bidder must be able to supply service to Cherokee, IA in event of problem.
30 June 2023
Open 5/1/2023 12:00 AM CDT Type Request for Quote Close 5/19/2023 9:00 AM CDT Number 407-RFQ-407MC2311802 Currency US Dollar
Sealed Until 5/19/2023 9:00 AM CDT
Payment Terms 0% 0, Net 60
30 June 2023
Contacts Michelle Clark mclark4@dhs.state.ia.us
Phone +1 712-225-6950
30 June 2023
Commodity Codes Commodity Code Description
3100 AIR CONDITIONING, HEATING, AND VENTILATING EQUIPMENT, PARTS AND
ACCESSORIES
3102 Air Conditioning Units, Portable or Room AC Units, Computer Rooms, Hospital Rooms, Sporting Events, etc.
3103 Air Conditioners Systems, Commercial and Industrial, Including Parts and Accessories, (Not Otherwise Classified)
3120 Compressors, Air Conditioning, Window Unit Type Including Parts and Accessories 3121 Compressors, Air Conditioning, Industrial Type, and Parts 3123 Condensing Units (For Air Conditioners) 55705 Air Conditioning, Heating and Ventilation
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Cherokee Mental Health Institute is in need of bids for replacement and install of 2 air conditioners and air handling units. Bidder must be able to service to Cherokee facility in event of problems.
Replace two Air Conditioners and Air Handling units first unit included
12.5 ton AC condenser unit and 12.5 ton air handler
Hail guard on condenser
Line set and Freon
Insulation on any duct work that is modified
Strut to hold electrical conduit
Insulation on new line set
Telehandler to remove old AC unit from 2nd floor porch
Install new condenser on existing concrete pad
Misc. supplies
Electrical
Second Unit
15 ton AC condenser unit and 15 ton air handler
Hail guard on condenser
Line set and Freon
Insulation on any duct work that has been modified
Strut to hold electrical conduit
Insulation on new line set
Electrical
Misc. supplies
Labor
Description
Required to View Event
Prerequisites Required to Enter Bid
30 June 2023
1. Bidder shall read and make certifications of the their Bid.
2. Bidder shall read and authorize to release information for their Bid.
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Buyer Attachments
1. Exceptions Form RFQ.docx
2. Replace two Air Conditioners and air handling units (1).docx
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Questions Required Questions
Group 1: Form of Quote
Instructions:
Bidder shall read and answer the following questions. If there are exceptions to the terms, upload the Exceptions Form to the Vendor Attachments section and submit a question(s) in the Question and Answer Section. The blank form is available to download in Buyer Attachments section.
1.1 Enter the Bidder's contact name, telephone number, and email address for questions regarding this solicitation.
1.2 Enter the number of years the Bidder has been in business in the text box.
1.3 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?
1.4 Reclaimed/Recycled Materials - Bidder’s product contains the following percentage of the content that is reclaimed material: ___%
1.5 Bidder is able to install in Cherokee, IA
1.6 Bidder is able to provide on site Service to Cherokee, IA with in 48 hours Group 2: Terms and Conditions
Instructions:
Bidder shall read and answer the following questions. If there are exceptions to the terms, upload the Exceptions Form to the Vendor Attachments section and submit a question(s) in the Question and Answer Section. The blank form is available to download in Buyer Attachments section.
2.1 Bidder shall read the Specification Terms and enter a response.
2.2 Bidder shall read the Terms and Conditions for GOODS and enter a response.
Group 3: Payment Terms
Instructions:
Bidder shall read and answer the following questions. If there are exceptions to the terms, upload the Exceptions Form to the Vendor Attachments section and submit a question(s) in the Question and Answer Section. The blank form is available to download in Buyer Attachments section.
3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?
3.2 What discount will the Bidder give for payment in 15 days? Enter the discount in the text box. If none, enter zero.
3.3 What discount will the Bidder give for payment in 30 days? Enter the discount in the text box. If none, enter zero.
3.4 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.
3.5 Required Use of Pcard - All payments, by State of Iowa agencies, against the awarded Contract(s) will require use of the State of Iowa Pcard. Does the Bidder agree?
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Product Line Items Product Line Items
1. Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 Item name goes here 1 EA - Each
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Service Line Items Service Line Items
1. Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Service Delivery
S1 Service or Task name goes here 1
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