Air Compressors, Dyers, Parts and Services

The City of Phoenix Water Services is soliciting sealed offers for air compressors, dryers, parts, and services under Invitation for Bid (IFB-26-0228) with a five-year contract term commencing June 1, 2026. The procurement encompasses new stationary air compressors, stationary air dryers, associated consumables, replacement parts, ancillary equipment, and comprehensive maintenance and repair services including preventive maintenance, predictive maintenance, remedial repairs, and emergency repair services. Offerors must submit pricing on a per-unit basis as a percentage discount off manufacturers' published price lists for preferred manufacturers including Atlas Copco, Kaeser, Sullair, Great Lakes, Powerex, Sullivan Palatek, Ingersoll Rand, Quincy, and Zeks, with labor rates for installation, repair, diagnostic, assessment, and tear-down services preferred but not mandatory. All equipment must be new from the manufacturer with a minimum one-year warranty covering parts and labor; the contractor must maintain local inventory for daily support and provide 24-hour emergency response within 30 minutes via phone or email and on-site within two hours. The contract will be awarded to the lowest responsive and responsible offeror based on firm and fixed pricing for the initial one-year period, with annual price increase requests permitted thereafter with 60 days' written notice and supporting documentation. A non-mandatory pre-offer conference is scheduled for February 11, 2026, at 10:00 a.m. via Webex; written inquiries must be received by February 18, 2026, at 2:00 p.m.; and sealed offers are due February 25, 2026, at 2:00 p.m., with award expected upon City Council approval and recording by the City Clerk's department.

The contractor must comply with extensive federal and local civil rights regulations, nondiscrimination requirements, and Disadvantaged Business Enterprise (DBE) requirements under 49 CFR Part 26, including prompt payment to subcontractors within seven days of receipt of payment from the City. All contractors must flow down supplemental terms and conditions to subcontractors at all tiers and are responsible for ensuring compliance; additionally, contractors must comply with the Immigration Reform and Control Act of 1986 and Arizona's E-Verify employment verification program. The contractor must obtain insurance with minimum liability limits of $2,000,000 general aggregate and $1,000,000 per occurrence, automobile liability of $1,000,000, and workers' compensation as required by Arizona law. Contractors are required to execute a Sensitive Security Information Acknowledgement Form acknowledging compliance with federal security information regulations under 49 C.F.R. Parts 15 and 1520 applicable to Phoenix Sky Harbor International Airport, Phoenix Deer Valley Airport, and Phoenix Goodyear Airport. No advance payments are authorized, and all invoices must reference purchase order numbers and be submitted in PDF format to invoices@phoenix.gov. The specific budget or award value is not disclosed in the solicitation; however, the City anticipates considerable activity under the resulting contract while making no guarantee regarding actual quantities purchased.