Sensitive_Security_Information_Acknowledgement_Form.docx

This is a Sensitive Security Information Acknowledgement Form issued by the City of Phoenix Aviation Department for use in relation to the Air Compressors, Dryers, Parts and Services contract opportunity. The form establishes compliance requirements for bidders and contractors regarding the handling of sensitive security information controlled under 49 C.F.R. Parts 15 and 1520, which applies to Phoenix Sky Harbor International Airport, Phoenix Deer Valley Airport, and Phoenix Goodyear Airport. The solicitation seeks sealed offers for air compressors, dryers, parts, and services under a five-year contract term commencing June 1, 2026. The procurement encompasses new stationary air compressors, stationary air dryers, associated consumables, replacement parts, ancillary equipment, and comprehensive maintenance and repair services including preventive maintenance, predictive maintenance, remedial repairs, and emergency repair services. A non-mandatory pre-offer conference is scheduled for February 11, 2026, at 10:00 a.m. via Webex, written inquiries must be received by February 18, 2026, at 2:00 p.m., and sealed offers are due February 25, 2026, at 2:00 p.m., with award expected upon City Council approval and recording by the City Clerk's department.

Offerors must submit pricing on a per-unit basis as a percentage discount off manufacturers' published price lists for preferred manufacturers including Atlas Copco, Kaeser, Sullair, Great Lakes, Powerex, Sullivan Palatek, Ingersoll Rand, Quincy, and Zeks, with labor rates for installation, repair, diagnostic, assessment, and tear-down services preferred but not mandatory. All equipment must be new from the manufacturer with a minimum one-year warranty covering parts and labor. The contractor must maintain local inventory for daily support and provide 24-hour emergency response within 30 minutes via phone or email and on-site within two hours. The contract will be awarded to the lowest responsive and responsible offeror based on firm and fixed pricing for the initial one-year period, with annual price increase requests permitted thereafter with 60 days' written notice. Contractors must comply with Disadvantaged Business Enterprise (DBE) requirements under 49 CFR Part 26 and obtain insurance with minimum liability limits of $2,000,000 general aggregate and $1,000,000 per occurrence. All contractors must execute the Sensitive Security Information Acknowledgement Form, agreeing to comply with federal security information regulations and to destroy documents in compliance with 49 C.F.R. Parts 15 and 1520 upon completion of their need to review and use the documents or no later than the contract end date.