AI Assisted Permitting Pre-Check & Plan Review Triage

Orange County, Florida is issuing a Request for Information (RFI) designated Y26-03-RFI for AI-Assisted Permitting Pre-Check & Plan Review Triage services. This is an information-gathering procurement, not a binding award solicitation, intended to explore market solutions for improving permitting efficiency. The County seeks vendors capable of providing artificial intelligence tools for automated document review and submission completeness checks within permitting workflows. Respondents must demonstrate comprehensive capabilities across ten key areas: vendor background and experience with AI or automated review tools in permitting environments; system capabilities for document and plan review with multiple file format compatibility and automated checklist validation; integration compatibility with existing county systems such as Accela or Tyler EnerGov; AI model transparency, accuracy mechanisms, and responsible AI governance frameworks; security and compliance certifications including FedRAMP and SOC 2 Type II; implementation timelines and staff training requirements; expected performance metrics and cycle time improvements; cost and pricing structures scaled for approximately 100,000 permits annually; emerging capabilities and potential expansion to planning and inspection processes; and opportunities for pilot program deployments with defined performance evaluation metrics. All electronic responses must be submitted through the OpenGov e-Procurement Platform at https://secure.procurenow.com/portal/orangecountyfl by 4:00 PM EST on March 31, 2026. Hand-delivered, mailed, faxed, or emailed submissions will be rejected. Respondents must use the County's standard response forms without modification, and all electronic files must be in common formats (Microsoft Word, Excel, PowerPoint, or Adobe PDF) with scanned documents meeting a minimum quality standard of 150 dpi. The procurement is managed by the Orange County Procurement Division under Carrie Mathes, MPA, NIGP-CPP, CFCM, CPPO, CPPB, with Patricia Rigby, Buyer, serving as the primary contact at patricia.rigby@ocfl.net or (407) 836-5869.

The RFI document does not specify set-aside designations, restrictions on respondent types, disadvantaged enterprise requirements, or incumbent vendors, as this is an exploratory market research solicitation rather than a competitive award process. No current contractors, pricing information, contract award amounts, or budget ranges are disclosed in the procurement documents at this stage. The County has identified existing permitting system infrastructure including Accela and Tyler EnerGov platforms with which proposed solutions must demonstrate integration capability. This RFI represents an early-stage market exploration phase, with no binding financial commitment or contractual obligation indicated. Vendors selected for further consideration following the RFI phase may be invited to participate in pilot program deployments with defined performance evaluation metrics to assess solution viability before any formal procurement or award determination.