AI_Assisted_Permitting_Pre-Check_&_Plan_Review_Triage.pdf
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- Solicitation number
- Y26-03-RFI
- Issued by
- Orange County, Orlando City, Florida
About this file
This is a Request for Information (RFI) issued by Orange County, Florida, seeking vendor responses for AI-Assisted Permitting Pre-Check & Plan Review Triage services. The County is gathering market intelligence on artificial intelligence solutions capable of automating document review and submission completeness checks within permitting workflows. The RFI does not represent a binding procurement award but rather an exploratory phase to understand available market solutions. Responses must be submitted electronically through the OpenGov e-Procurement Platform at https://secure.procurenow.com/portal/orangecountyfl by 4:00 PM EST on March 31, 2026, with the release date of March 17, 2026. Hand-delivered, mailed, faxed, or emailed submissions will be rejected. The County requires responses addressing ten key capability areas: vendor experience with AI and automated review tools in permitting environments, system capabilities for document and plan review with multiple file format compatibility, integration compatibility with existing county systems such as Accela or Tyler EnerGov, AI model transparency and accuracy mechanisms, security and compliance certifications including FedRAMP and SOC 2 Type II, implementation timelines and staff training requirements, expected performance metrics and cycle time improvements, cost structures for approximately 100,000 permits annually, emerging capabilities for expansion to planning and inspection processes, and pilot program deployment opportunities. All submissions must use the County's standard response forms without modification, with electronic files in common formats (Microsoft Word, Excel, PowerPoint, or Adobe PDF) meeting minimum quality standards of 150 dpi for scanned documents.
No pricing information, contract award amounts, budget ranges, set-aside designations, or incumbent vendor information is disclosed in this RFI, as it represents an early-stage market research solicitation rather than a competitive award process. The procurement is managed by the Orange County Procurement Division under Division Manager and Chief Procurement Official Carrie Mathes, with Patricia Rigby, Buyer, serving as the primary contact at patricia.rigby@ocfl.net or (407) 836-5869. Questions regarding the solicitation must be submitted through the OpenGov question and answer module by the specified deadline. Vendors selected following the RFI phase may be invited to participate in pilot program deployments with defined performance evaluation metrics to assess solution viability before any formal procurement or contractual obligation is established.
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Text version
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Y26-03-RFI
AI ASSISTED PERMITTING PRE-CHECK & PLAN REVIEW TRIAGE
Orange County, Florida
400 E South Street
Orlando, FL 32801
RELEASE DATE: March 17, 2026
DEADLINE FOR QUESTIONS: undefined, undefined
RESPONSE DEADLINE: March 31, 2026, 4:00 pm
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
https://secure.procurenow.com/portal/orangecountyfl https://secure.procurenow.com/portal/%7bproject.government.code%7d
Orange County, Florida undefined
AI Assisted Permitting Pre-Check & Plan Review Triage
I. Introduction II. Submittal Instructions
III. Response (Submittal)
Attachments:
A - Y26-03-RFI AI-Assisted Perrmitting Pre-Check & Plan Review Triage undefined #Y26-03-RFI Title: AI Assisted Permitting Pre-Check & Plan Review Triage
1. Introduction
1.1. Summary
NOTICE IS HEREBY GIVEN that Orange County, Florida, henceforth referred to as the County is accepting sealed responses for AI Assisted Permitting Pre-Check & Plan Review Triage (Y26-03-RFI)
Sealed offers for furnishing the above will be accepted up to 4:00 pm EST on Tuesday, March 31, 2026.
NOTE: Respondents are required to submit responses electronically via the OpenGov e-Procurement
Platform.Respondents shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated
OpenGov e-Procurement Platform shall be rejected.
1.2. Background
Orange County exercises the rights and privileges conveyed to it by the State of Florida, and the Orange
County Charter. It presently operates with an elected chief executive officer, Orange County Mayor, and six elected district commissioners, who together comprise the Board of County Commissioners.
Procurement is an essential function of the County, affecting all operational departments, ongoing projects and future initiatives. The Procurement Division is divided into three (3) Sections, the “Buying
Section”, the “Purchasing Section” and the “Contracts Section”.
The Orange County Procurement Division operates under the leadership of Carrie Mathes, MPA, NIGP-
CPP, CFCM, CPPO, CPPB as Procurement Division Manager and Chief Procurement Official in accordance with the Orange County Ordinance.
1.3. Contact Information
Orange County Procurement Point of Contact
Patricia Rigby
Buyer
Email: patricia.rigby@ocfl.net
Phone: (407) 836-5869
Department:
Administrative Svcs., Procurement Division mailto:patricia.rigby@ocfl.net tel:(407)836-5869
1.4. Timeline
Release Project Date March 17, 2026
Submission Deadline March 31, 2026, 4:00pm
2. Submittal Instructions
2.1. Important Instructions for Electronic Submittal
The County is ONLY accepting electronic submissions using the OpenGov Platform. Respondents shall create a FREE account with OpenGov by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit.
Note: Firms shall not be permitted to hand-deliver, mail, telephone, fax or email offers.
Responses received after the submission deadline and/or transmitted outside of the designated
OpenGov e-Procurement Platform shall be rejected.
It is the respondent's responsibility to ensure they commence their upload efforts timely to meet the submission deadline. The County shall not be responsible for delays caused by any occurrence, including the respondent's network delays, bandwidth issues, internet outages, or technical difficulties.
2.2. Timely Questions Regarding this Solicitation
TAKE NOTE:
The question and answer module of OpenGov IS being utilized for this solicitation.
Timely questions concerning this solicitation shall be submitted via the question and answer module in accordance with the deadline for questions: TBD atNO VALUE EST.
Respondents are instructed not to contact the initiating division directly.
Consideration for modification or alteration of the documents contained in this solicitation shall be requested during the specified question period, before the applicable deadline. No oral interpretation of the meaning of the plans, specifications, or other Contract documents shall be considered binding. The
County shall be bound by information and statements only when such statements are written and executed under the authority of the Manager, Procurement Division.
Timely questions and answers will be addressed in the OpenGov question and answer module or as an addenda to this solicitation depending on volume. Participants are encouraged to subscribe as a follower and monitor all notifications. Beyond questions and answers, any and all modifications, clarifications, interpretations and supplemental instructions will also be in the form of a written addendum which, if issued, will be available for download. All addenda so issued shall become part of the Contract Documents and receipt shall be acknowledged as specified herein.
https://secure.procurenow.com/signup
This provision exists solely for the convenience and administrative efficiency of Orange County. No respondent or other third party gains any rights by virtue of this provision or the application thereof, nor shall any respondent or third party have any standing to sue or cause of action arising there from.
2.3. OpenGov Technical Support
For Technical Support, respondent's can reach the OpenGov Service Desk:
Chat (preferred): Click the button in the lower right hand corner of the portal
Email: support@procurenow.com
Phone: 1 (855) 680-4747
Hours: Mon-Fri 8am - 8pm EST mailto:support@procurenow.com
3. Response (Submittal)
Respondent acknowledges that they are solely responsible for reviewing their submission to ensure all files and attached documents uploaded are uncorrupted. Failure to perform quality assurance on your submission may result in your offer being deemed non-responsive if key data is omitted or inaccessible.
All offers shall be submitted on the County’s standard response forms as provided herein. Modification of the forms herein or submission on the respondent's quotation forms shall not be accepted and shall be deemed non-responsive.
3.1. Upload your Complete Response *
For upload items, electronic files must be in a common format accessible by software programs the
County uses. Those common formats are generally described as Microsoft Word (.doc or .docx), Microsoft Excel (.xls or .xlsx), Microsoft Power Point (.ppt or pptx), or Adobe Portable Document Format
(.pdf.). Respondents will not secure, password protect or lock uploaded files; the County must be able to open and view the contents of the file. Respondents will not disable or restrict the ability of the County to print the contents of an uploaded file. Scanned documents or images must be of sufficient quality, no less than 150 dpi, to allow for reading or interpreting the words, drawings, images or sketches.
*Response required
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