AHEC-15520-D, Engraving Cutting System

This is a documented quote solicitation issued by the Auraria Higher Education Center (AHEC) Purchasing Office on behalf of the Metropolitan State University of Denver (MSUD) Industrial Design Department for the procurement of an engraving/cutting system. The solicitation, posted on May 15, 2015, with a quote due date of May 19, 2015 at 2:00 PM Mountain Time, seeks quotes for one Epilog "Fusion 32" 120-Watt CO2 laser system featuring a 32" x 20" engraving area, one on-site installation and training package, one Epilog "Vector Table," and associated shipping and delivery services. The equipment must be new and manufactured in the USA, with required specifications including Mac-compatible print drivers (in addition to standard Windows-based systems), ethernet interface capability, two-year "bumper to bumper" warranty coverage, dual source capability, and a maximum piece thickness rating of 13.25 inches. All costs, including shipping, handling, and delivery charges, must be quoted as FOB Destination to Auraria Central Receiving at 1201 5th Street, Denver, Colorado 80204, with a desired delivery date of June 12, 2015 and contract expiration anticipated around August 8, 2015. AHEC reserves the right to accept substitutions from competing manufacturers that offer equal or higher quality at the same or lower price, provided all required information and complete product specifications are included in the proposal; vendors quoting equivalent brands must submit supporting product literature and specifications, and AHEC may request samples at no expense to the center for evaluation purposes.

Responsive vendors must register with ColoradoVSS prior to the quote due date and monitor the platform for all official communications, modifications, and clarifications. All respondents are required to submit a completed W-9 form, Vendor Mailing Address Form, and certificate of insurance within ten business days of award. Quote costs must remain firm for 90 days after the quote due date and through the contract expiration date. Colorado's reciprocity statute (CRS 8-18-101) applies to the solicitation, providing preferences for resident bidders over nonresident bidders equal to preferences given in the nonresident's home state. While the solicitation indicates a preference for USA-made equipment, non-USA-made products that meet quality standards will not be disqualified from consideration. AHEC intends to award to one vendor capable of fulfilling MSUD's anticipated needs, with the right to make awards to other responsive vendors if the initial awardee proves inadequate. No specific budget range or award value is disclosed in the available solicitation documents.