Agricultural Chemicals & Ball Field Products

The City of DeBary in Volusia County, Florida, issued Invitation to Bid (ITB) #08-19 for the procurement of agricultural chemicals and ballfield products to be purchased on an as-needed basis for various city locations. The solicitation encompassed 57 line items including herbicides, insecticides, fungicides, fertilizers, soil amendments, and specialized ballfield maintenance products with estimated annual quantities ranging from 2.5 gallons of specific insecticides to 36,000 pounds of 15-0-15 fertilizer. Sealed bid submissions were required by 2:00 p.m. on August 9, 2019, with bids opened the same day. The initial contract term was set for October 1, 2019 through September 30, 2020, with two optional one-year renewal periods available. Bidders were required to submit pricing for all three potential contract years and carry specified insurance coverage, including Commercial General Liability with $1,000,000 limits and Workers Compensation at statutory levels. Evaluation criteria included comprehensive pricing across multiple product categories, with the City reserving the right to award on an "All-or-None" or "Item-by-Item" basis.

Four vendors submitted bids for this contract: Howard Fertilizer, Residex, Crystal Tractor, and SiteOne, with total Year 1 costs ranging from $69,896.75 to $86,490.00. The City ultimately awarded contracts to two vendors: Howard Fetzer and Residex/Target Specialty Products. No specific set-aside designations for disadvantaged businesses were mentioned in the procurement documents. The City is tax-exempt and will provide supporting documentation to awarded vendors. Purchase orders will be placed as needed throughout the contract period, with no guaranteed minimum purchase quantities. Quantities listed in the bid were considered estimates only, providing flexibility for the City's operational needs. Interested parties could obtain additional information through the City of DeBary's website (www.debary.org) under the Departments/Finance/Purchasing tab or through VendorLink, with direct inquiries directed to Mike Jones, Purchasing Manager, at mjones@debary.org.