AGR-WM-Echelon II Calibration

The Illinois Department of Agriculture is seeking a Basic Ordering Agreement (BOA) for procuring a comprehensive set of Class 1 Calibration Weights through a small purchase procurement under $50,000. The specific requirement is for one complete set of 30 calibration weights ranging from 20 kg to 1 mg, manufactured by Rice Lake (product #12489) or an equivalent product. Potential vendors must be established manufacturers or authorized dealers with parts and service capabilities within Illinois, and must provide NVLAP traceable certification and maintain ISO 17025 (2017) accreditation. Delivery is mandated within 30 days after receipt of order, with pricing structured as F.O.B. destination and all transportation and handling costs included in the unit price. The contract term runs from the date of execution through June 30, 2025, and is funded through state sources. The procurement opportunity is specifically located in St. Clair County, with a proposal due date of January 10, 2025.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly noted in the procurement documents. The contract does not appear to have incumbent vendor information or require integration with existing infrastructure or technology. The procurement is classified as a small purchase valued under $50,000, with funding sourced directly from state resources. The agency has prohibited drop-shipping by third parties unless specifically contracted for transportation services, and requires complete order fulfillment with no partial or "short" orders permitted. Vendors must demonstrate their capability to provide the exact weight specifications, with a clear preference for Rice Lake product #12489 or a directly equivalent alternative. The Questions and Answers document further emphasized the critical requirement of providing a traceable or accredited calibration certificate with the weight kit, underscoring the technical precision required for this weights and measures calibration procurement.