AGR-ISF-Fireworks

The Illinois Department of Agriculture is seeking a fireworks vendor to provide display services for the Illinois State Fair from 2025 to 2028. The contract requires nine specific fireworks displays per year, including performances on designated days such as County Fairs and Horse Racing Day, Agriculture Day, Kids Day, Veteran's Day, Senior and Scout Day, Governor's Day, First Responders and Healthcare Heroes Day, Park District/Conservation Day, and Family Day. Each display must be conducted within a 350-foot firing site at the Illinois State Fairgrounds, begin around 10:00 p.m., last a minimum of 20 minutes, and comply with National Fire Protection Association Code 1123. The displays must be electronically fired and cannot involve subcontractors or reloads. The contract period will run from July 1, 2025, to June 30, 2029, with the proposal due date set for April 8, 2025. Vendors must demonstrate the capability to meet stringent technical specifications, including safety protocols and precise timing requirements for the fireworks performances.

The procurement includes a Small Business Set-Aside Program Waiver, indicating that standard small business participation requirements will be modified for this contract. The waiver specifically notes that a small business vendor may not be qualified to perform the service, allowing for broader vendor selection. Insurance requirements are significant, mandating general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability insurance of $1,000,000, and workers' compensation coverage. While a specific budget range is not explicitly stated, the initial estimated contract value is approximately $80,000. The contract will be executed through the State of Illinois' procurement system, with the specific procurement identifier being BidBuy BID Number B-47187. Potential vendors must provide comprehensive documentation demonstrating compliance with state certifications, ethical standards, tax compliance, and background check requirements. The procurement is specifically targeted to vendors with specialized expertise in large-scale, professional fireworks display services.