AGR-ISF B and G-Fire Alarm Panel Repair

The state of Illinois, specifically the Department of Agriculture, is seeking fire alarm panel repair services for the Du Quoin Building and Grounds through a small purchase procurement with emergency conditions. The contract, identified as Number 2540649304-45, involves the procurement of multiple fire alarm system components including master controllers, network interface cards, power distribution modules, audio components, and LCD annunciators. The procurement is specific to Piatt County and requires the vendor to ensure delivery within 30 days after receipt of order, with a mandate to certify that parts and service are readily available within Illinois. The contract term begins on the date of execution and concludes on 6/30/2025, with a total order value under $50,000. Vendor qualifications include compliance with prevailing wage requirements, providing necessary certifications, and meeting specific delivery and performance standards. Key submission deadlines include a proposal due date of March 25, 2025, with the opportunity originally posted on March 24, 2025. Evaluation criteria appear to emphasize emergency responsiveness, technical capability, and existing system familiarity.

The procurement includes a Small Business Set-Aside Program Waiver, which has been approved to allow Johnson Controls to perform the repair despite bypassing standard small business set-aside requirements. The waiver was justified based on Johnson Controls' existing relationship with the facility, their current fire alarm system inspection responsibilities, and their ability to provide a rapid emergency replacement. The estimated contract value is $28,792.92, classified under NIGP Code 340-16. The procurement allows for potential background check requirements and includes provisions for contract termination if state funding becomes unavailable. Vendor integration requirements include compatibility with existing fire alarm infrastructure and adherence to state procurement regulations. The contract is funded through the State of Illinois for State Fiscal Year 2025, utilizing state funding sources, with all transportation and handling costs included in the unit pricing. No subcontractors are currently involved in the procurement.