SBSA Waiver-DQ B and G-Fire Alarm Panel Repair SPO approved B-46950.pdf

SMALL BUSINESS SET-ASIDE PROGRAM WAIVER

State of Illinois Chief Procurement Office for General Services Small Business Set-Aside Program Waiver v.24.1

Original BidBuy BID Number: R-259204

* Use original BidBuy Requisition Number when the procurement is Designated to the Agency.

From CPO Notice # 2024.10:

The Chief Procurement Officer has established set-aside categories of construction, supplies and services that are set-aside for small businesses in Illinois. Procurements that are within the listed categories must be set-aside for small businesses, regardless of the dollar value of the contracts. Additionally, all purchases under the small purchase threshold are automatically set-aside for small businesses in Illinois.

Use of a Small Business Set-Aside Program Waiver requires agencies to have clear justification why a SBSP vendor was not appropriate for a set-aside award. The following are examples of guidelines that may be considered:

There is a need for a brand name product and there are no small businesses that provide the product.

Small Business vendors were solicited and no offers were received.

The supply base for the product or service includes several larger diversified vendors that can be counted toward the Business Enterprise for Minorities, Females and Persons with Disabilities Act (30 ILCS 575).

The supply base for the product or service includes several Veteran Owned Small Businesses (VOSB) that can be counted toward the Business Enterprise for Minorities, Females and Persons with Disabilities Act (30 ILCS 575).

The product or service is required to be purchased from Illinois Correctional Industries (30 ILCS 500/45-30).

There is an opportunity to establish a no-bid contract with a State Use vendor (30 ILCS 500/45-35). Provide more detail below.

The prices offered by qualified small businesses are substantially greater than the estimated dollar amount established prior to the solicitation being sent out. Provide more detail below.

Other. Provide more detail below.

Elaborate as necessary (required for last four check boxes):

Johnson Controls inspects the fire alarm at Du Quoin Building and Grounds and the fire alarm panel that was damaged was supplied by them. They will come repair and install a similar one. In addition to that, this purchase is a small purchase with emergency, therefore, Johnson Controls is able to provide and install this fire alarm panel fast.

Brief Description of Procurement: AGR-ISF B and G-Fire Alarm Panel

Date: 3/6/2025 Requested By: Leke Hoxha

Agency: AGR - Agriculture Telephone: 217-790-1356

Bureau/Location: Du Quoin Building and Grounds Email Address: Leke.A.Hoxha@Illinois.gov

NIGP Code: 340-16 Estimated Dollar Amount: $ 28,792.92

Requestor's Name Leke Hoxha Title Executive II Signature:

Procurement Designated to an Agency Non-Designated Procurement

Approved Denied Approved Denied

Designated Agency Signature Date SPO Signature Date

Mar 24, 2025

SMALL BUSINESS SET-ASIDE PROGRAM WAIVER

State of Illinois Chief Procurement Office for General Services Small Business Set-Aside Program Waiver v.24.1 Page of 9.0.0.2.20101008.1.734229

* Use original BidBuy Requisition Number when the procurement is Designated to the Agency.

From CPO Notice # 2024.10:

The Chief Procurement Officer has established set-aside categories of construction, supplies and services that are set-aside for small businesses in Illinois. Procurements that are within the listed categories must be set-aside for small businesses, regardless of the dollar value of the contracts. Additionally, all purchases under the small purchase threshold are automatically set-aside for small businesses in Illinois.

Use of a Small Business Set-Aside Program Waiver requires agencies to have clear justification why a SBSP vendor was not appropriate for a set-aside award. The following are examples of guidelines that may be considered:

Procurement Designated to an Agency Non-Designated Procurement