AGR-ISF B and G-Elevator Repair, Maintenance and Annual Inspection

The Illinois Department of Agriculture is seeking qualified vendors to provide elevator repair, maintenance, and annual inspection services for eight elevators located across multiple buildings at the Du Quoin State Fairgrounds facilities through an Invitation for Bid (IFB) process. The procurement covers preventive maintenance and repair services for equipment including Westinghouse hydraulic, Long hydraulic, Long geared, and Emerson hydraulic elevator systems with capacities ranging from 2,500 to 4,500 pounds. Vendors must provide comprehensive preventive maintenance encompassing examination, cleaning, adjustment, lubrication, and repair of elevator machines, motors, governors, sheaves, controllers, door interlocks, buffers, doors, fixtures, cables, ropes, and hydraulic systems, along with monthly inspections with detailed checklists and machine room monitoring system maintenance. The contract has an initial term of five years with a maximum total term not to exceed ten years, with work to be performed during normal business hours on weekdays subject to Building and Grounds Manager oversight. Required qualifications include a minimum of five years of prior experience in the elevator repair and maintenance business, possession of appropriate federal, state, county, and municipal licenses and certifications, general commercial liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as required by law. Bids must be submitted electronically through the BidBuy platform by January 20, 2026, with award made to the lowest priced responsive and responsible bidder meeting all specified criteria. Pricing is structured with separate rates for monthly preventive maintenance for each year, standard hourly labor rates for Monday-Friday 8:00 AM to 5:00 PM work, overtime rates, and premium rates for Sunday and holiday work, with all pricing F.O.B. destination including transportation and handling.

The procurement includes Business Enterprise Program (BEP) and Veteran Small Business Program (VBP) utilization plan requirements, with failure to submit required plans rendering bids non-responsive. No subcontracting is permitted under this contract. Vendors must comply with prevailing wage requirements where applicable, maintain all Standard Illinois Certifications, and are subject to background checks at the State's discretion. All vendors must submit either a Vendor Disclosure Form (Version 26.2) or an IPG Active Registered Vendor Disclosure form depending on their Illinois Procurement Gateway registration status; failure to submit the appropriate disclosure document may result in disqualification. Vendors awarded contracts valued at $1,000 or more must pay a $15 fee to cover administration costs of the Minority Contractor Opportunity Initiative, deducted from the first payment issued by the Comptroller. The resulting contract may be partially or wholly funded with federal funds, with the specific percentages and amounts to be disclosed upon award notification. While specific budget ranges are not explicitly stated in the solicitation documents, pricing will be evaluated based on monthly preventive maintenance costs, hourly labor rates for various work periods, and overtime/premium rates, with the contract contingent upon appropriation of funds and subject to termination for cause, convenience, or if appropriations prove insufficient.