AGR- EP- 2 Scantron Machines and Maintenance Agreement

The Illinois Department of Agriculture is seeking to procure two (2) Scantron Insight 4ES OMR scanners to add to their existing six (6) Scantron scanners, along with a five (5) year maintenance agreement on all eight (8) scanners. The scanners are used for grading certification tests for the pesticide applicator certification and licensing program. The Request for Quote (RFQ) outlines detailed specifications for the maintenance services, including repair or replacement of parts, preventative maintenance, and response times for service calls. Vendors must agree to provide loaner equipment upon equipment failure and cover all transportation and travel costs. Vendors must quote a price per machine for the two new scanners and a total price for the five-year maintenance agreement on all eight scanners, with quoted prices valid for 90 days and including all shipping and handling charges. The agency reserves the right to reject any or all offers, and the winning vendor will be selected based on the lowest total bid.

The RFQ does not specify any set-aside designations or restrictions on the types of organizations that can respond. Similarly, there is no information provided on any incumbent vendors or current contractors, or any existing infrastructure or technology that requires integration. The RFQ does not list a budget range, but the agency reserves the right to reject any or all offers, suggesting a level of flexibility in the available funding.