AGR-DQ Fairground-Golf Car Rentals

The Illinois Department of Agriculture is requesting bids on golf car rental services for Du Quoin Fairgrounds under IFB AGR-DQ B and G-Golf Cars Rentals (B-52900), with bids due July 9, 2026 and questions due July 1, 2026 at 4:00 PM.

The scope requires vendors to provide golf cars, ADA scooters, pull wagons, and wheelchairs for fairground operations. Bids must be submitted exclusively through the BidBuy electronic procurement system, and all pricing must be entered in the Quote Items Tab. The State will award to the responsive and responsible bidder offering the highest percentage and highest fee per car among qualifying submissions.

Bids must remain firm for 90 days from opening. No bid or performance bonds are required. A $15 administrative fee applies to any contract awarded for $1,000 or more and will be deducted from the first payment to the vendor. The resulting contract will be governed by Illinois law and the State's Standard Terms and Conditions and may be partially or wholly funded with federal funds.

All vendors must submit vendor disclosures (either Vendor Disclosure Form A or IPG Active Registered Vendor Disclosure Form B, depending on Illinois Procurement Gateway registration status) along with their offer. Vendors claiming Illinois Business Preferences or Domestic Product Preferences must submit appropriate affidavits or product designations. Vendors may take exceptions to the State's Standard Terms and Conditions by submitting redline versions, though the State reserves the right to accept or reject any proposed exceptions.

A pre-submission conference may be held as indicated on the BidBuy posting; if mandatory, bidder attendance is required or the bidder will be deemed non-responsive. The State reserves the right to amend the solicitation, reject any or all bids, request clarifications, conduct site inspections, and waive minor defects.